We are looking for a Clinical Research Administrator who will be responsible for coordinating budget review and approval, preparing coverage analysis, creating Epic studies, reviewing patient billing, and monitoring/auditing clinical trials and other clinical research studies conducted by university faculty. These employees develop and administer procedures that comply with applicable regulations governing the conduct of clinical research. This requires knowledge of how a research study works and how to set up the correct billing variants, including patient charges, insurance claims, and costs passed off to the research project's budget. UTHealth is preparing to transition to Epic's electronic health record software, so any experience with Epic will be a plus for candidates. The clinical research administrators will help load studies into this new program and ensure it all works as intended, as outlined by study protocols and billing requirements. They will also perform periodic audits of these processes and train clinical staff on how to correctly enter charges or research procedures.
This is a full-time, exempt role. You will be eligible for all UTHealth benefits, including healthcare coverage and participation in a pension plan run by the State of Texas. Your office will be in the heart of the Texas Medical Center in our University Center Tower, located at Fannin and Pressler. This building is located on both Metro's bus and rail lines and offers many parking and commuting options. The role will work a hybrid schedule, and does require some time in the office.
What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.
Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:
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100% paid medical premiums for our full-time employees
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Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
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The longer you stay, the more vacation you’ll accrue!
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Longevity Pay (Monthly payments after two years of service)
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Build your future with our awesome retirement/pension plan!
We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...
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Free financial and legal counseling
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Free mental health counseling services
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Gym membership discounts and access to wellness programs
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Other employee discounts including entertainment, car rentals, cell phones, etc.
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Resources for child and elder care
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Plus many more!
Position Key Accountabilities:
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Assesses the administrative and contractual requirements of the clinical research
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Ensures proper identification of billing responsibilities through completion of billing risk assessments and review and approval of coverage analyses.
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Assesses the administrative and contractual requirements of the funded research to negotiate proper terms and conditions based on the scope of work.
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Reviews and analyzes documentation related to the management of clinical research, including confidentiality disclosure agreements, contracts, sponsor budgets, coverage analysis, financial reports, and clinical research billing.
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Negotiates and prepares complex clinical research project contracts and clinical research coverage analysis.
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Reviews budgets and related documents for clinical research projects to ensure compliance with sponsor, State, UT System, and institutional requirements.
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Acts on behalf of the university and serves as liaison between the faculty and sponsors during contract negotiation, and by providing justification, documentation, and policy/guideline interpretation to stakeholders.
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Interacts with and builds good working relationships with all parties involved in the management of clinical research.
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Analyzes financial documents and prepares clinical trial account closeouts.
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Coordinates and schedules clinical research, clinical trial reviews, and monitoring.
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Coordinates project account setup with the post-award team.
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Prepares reports outlining the review and validation of clinical research/trial projects, including monitoring results, recommendations for corrective actions, and training needs.
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Meets with researchers, faculty members, and departmental administrators to provide updates and guidance on clinical research finance and administration.
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Presents at on-campus trainings and forums to disseminate information related to changes in regulations or university policy to researchers, faculty, and departmental administrators.
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Performs other duties as assigned.
Minimum Education:
Bachelor's Degree in Healthcare Administration, Business, Finance, Accounting, or related degree required
Minimum Experience:
3 years of related experience required
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.
Residency Requirement:
Employees must permanently reside and work in the State of Texas.
