Top 18 Senior office assistant Jobs in Houston Tx

Administrative Assistant/Sr. Administrative Assistant - Dept. of Surgery
UTHealth Houston —Houston, TX
- Microsoft Outlook
- Surgery
- Mid-level
- Health insurance
- Employee discount
Senior Administrative Assistant - Emergency Medicine
MD Anderson —Houston, TX
- $45,500 - $68,500 a year
- Full-time
- Hybrid work
- Mid-level
- High school diploma or GED
- University
- Travel reimbursement
- AD&D insurance
2d
Sr. Administrative Assistant
Invesco —Houston, TX
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Employee stock purchase plan
- Health insurance
Sr. Administrative Assistant
Alpha Generation —Houston, TX
- Full-time
- 5 years
- Organizational skills
- Senior level
Quick Apply
Executive Assistant Senior
RSM —Houston, TX
- $61,400 - $101,800 a year
- Full-time
- Hybrid work
- Writing skills
- Research
- Mid-level
9d
Sr. Administrative Assistant
San Jacinto College —Pasadena, TX
- Classroom
- Microsoft Excel
- Mid-level
11d
Receptionist
Brookdale Senior Living Inc. —Houston, TX
- Part-time
- Military encouraged
- Entry level
- Health savings account
- Paid holidays
Quick Apply
10d
Executive Assistant / Sr. Executive Assistant - Internal Medicine - Chair's Office
UTHealth Houston —Houston, TX
- Full-time
- 6 years
- Internal Medicine
- Office
- Health insurance
- Employee discount
Senior Executive Assistant in Development
UTHealth Houston —Houston, TX
- 7 years
- Microsoft Outlook
- Office
- Health insurance
- Employee discount
Executive Assistant - The Crossings
METHODIST RETIREMENT COMMUNITIES —League City, TX
- Word processing
- Mid-level
- Office
- Wellness program
- Health savings account
Quick Apply
4d
Senior Executive Assistant - Neurosurgery Chair's Office
UTHealth Houston —Houston, TX
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Employee discount
2d
Senior Administrative Assistant Corporate Sales
Powell —Houston, TX
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- 401(k)
- Paid time off
1d
Home Care Office Assistant (Cypress TX)
Home Helpers Home Care of Cypress TX —Cypress, TX
- $12 - $15 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Travel reimbursement
Quick Apply
Executive Assistant to the Senior Pastor
G&A Partners —Humble, TX
- Full-time
- Google Workspace
- 5 years
- Office
Senior Administrative Assistant, Finance
Caturus Management Services, LLC —Houston, TX
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Sr. Administrative Assistant
LyondellBasell Industries —Houston, TX
- Email
- 18 years or older
- Spanish
- Microsoft Excel
- Health insurance
(Executive Director) Trauma and Acute Care Surgeon - Assistant or Associate Professor
Houston, TX, USA, —Houston, TX
- Medicine
- Surgery
- University
- Health insurance

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Administrative Assistant/Sr. Administrative Assistant - Dept. of Surgery

UTHealth Houston -
Houston, TX

Apply Now

Job Details

Benefits

Health insurance
Pension plan
Employee discount
Gym membership

Qualifications

Business travel arrangements
High school diploma or GED
Meeting scheduling

Full Job Description

The Department of Surgery is seeking an Administrative Assistant to join the team in supporting 6-10 academic surgeons. This role will be solely administrative, with no clinic or patient care responsibilities. This position does allow remote work 1 day/week, after your initial 6-month probationary period is completed.

The ideal candidate is a proactive, highly organized professional with exceptional interpersonal skills, strong judgment, and the ability to anticipate administrative needs while maintaining the highest level of professionalism and discretion. They thrive in a fast-paced academic healthcare environment, are committed to outstanding customer service, and continually seek opportunities to improve processes and enhance operational efficiency.

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care
Plus many more!

Position Summary:

Provides general administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented. Work occasionally requires use of initiative and judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

Position Key Accountabilities:

Resolves routine inquiries and questions and responds to non-routine correspondence or telephone contacts in area of responsibility within guidelines established by supervisor.
Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.
Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines.
Develops filing systems; maintains files, records and reports for assigned area.
Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
May be responsible for or assists with data entry and basic processing for the financial and/or human resources systems.
Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
May be required to maintain office supplies and equipment.
Screens calls and emails and receives and directs visitors.
Retrieves information from departmental and/or project records and may produce reports.
Handles confidential information and sensitive issues.
Provides back-up for other support staff as needed.
May provide guidance and direction to lower level staff. May train entry level clerical staff. May lead support staff.
May serve as administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities and operations.
May be assigned routine budget or financial responsibilities by supervisor.
May maintain or reconcile financial records/reports.
Advises on policy and processes as assigned by supervisor. Is responsible for making routine decisions and judgment calls.
Other duties as assigned.

Certification/Skills:

Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
Use of University financial systems may be required.

Minimum Education:

High School diploma or equivalent.
Associates degree preferred.

Minimum Experience:

Four (4) years related work experience required.
Prior experience with scheduling, maintaining calendars, and travel itineraries required.
Prior experience preparing meeting materials or general reports preferred.
May substitute required experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.

Veteran Information:

Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E.

For a complete list please visit www.uthealth-veterans.jobs.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

Apply Now

Refine Your Search

senior office assistant jobs in houston tx

Administrative Assistant/Sr. Administrative Assistant - Dept. of Surgery

Senior Administrative Assistant - Emergency Medicine

Sr. Administrative Assistant

Sr. Administrative Assistant

Executive Assistant Senior

Sr. Administrative Assistant

Receptionist

Executive Assistant / Sr. Executive Assistant - Internal Medicine - Chair's Office

Senior Executive Assistant in Development

Executive Assistant - The Crossings

Senior Executive Assistant - Neurosurgery Chair's Office

Senior Administrative Assistant Corporate Sales

Home Care Office Assistant (Cypress TX)

Executive Assistant to the Senior Pastor

Senior Administrative Assistant, Finance

Sr. Administrative Assistant

(Executive Director) Trauma and Acute Care Surgeon - Assistant or Associate Professor

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