Top 756 Administrative services Jobs in Huntsville, Al

Administrative Assistant
ARES Corporation —Huntsville, AL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Assembler I
International Motors, LLC —Huntsville, AL
- $22.54 - $30.61 an hour
- Online Application
- Assembly
- Manufacturing
- Entry level
- Paid parental leave
- Paid holidays
Receptionist
D.R. Horton —Huntsville, AL
- Full-time
- Office
- High school diploma or GED
- Entry level
- Employee stock purchase plan
- Disability insurance
12d
EDUCATION COORDINATOR (HUNTSVILLE, AL)
University of Alabama at Birmingham —Huntsville, AL
- $19.80 - $25.75 an hour
- Day shift
- Mid-level
- University
- Organizational skills
Concierge/Receptionist - Full-Time
The Goldton at Jones Farm —Huntsville, AL
- Full-time
- Microsoft Excel
- High school diploma or GED
- Organizational skills
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Executive Administrative Assistant
The Tatitlek Corporation —Redstone Arsenal, AL
- From $85,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Physician
Skilled Wound Care —Huntsville, AL
- $220,000 - $300,000 a year
- Full-time
- Medicine
- Skilled nursing facility
- Surgery
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Affordable Community Manager - Lakeshore Crossing
FREEMAN WEBB COMPANY REALTORS, LLC —Huntsville, AL
- Full-time
- Ability to walk for extended periods
- Mid-level
- Apartments
- 401(k)
- Paid time off
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High Speed Systems Engineer
Leidos —Huntsville, AL
- $87,100 - $157,450 a year
- Full-time
- Hybrid work
- Bachelor of Science
- Office
- Master's degree
High Speed Systems Engineer
Leidos —Huntsville, AL
- $87,100 - $157,450 a year
- Full-time
- Hybrid work
- Bachelor of Science
- Office
- Master's degree
CHIEF FINANCIAL OFFICER
Alabama Space Science Exhibit Commission —Huntsville, AL
- Evenings as needed
- Background check
- CPA
- 5 years
- Health insurance
- Dental insurance
Quick Apply
High Speed Systems Engineer
Leidos —Huntsville, AL
- $87,100 - $157,450 a year
- Full-time
- Hybrid work
- Bachelor of Science
- Office
- Master's degree
Assistant Community Manager
Confidential —Huntsville, AL
- $47,327.59 - $56,996.67 a year
- Weekends as needed
- Background check
- Mid-level
- High school diploma or GED
- Mileage reimbursement
- Paid holidays
Quick Apply
1d
Hourly Shift Manager/Team Leader
Chicken Salad Chick - 02 —Huntsville, AL
- Fast casual restaurant
- Mid-level
- Team management
Quick Apply
Project Site Manager
Zimmerman Associates, Inc. —Huntsville, AL
- $67.51 an hour
- Contract
- Classroom
- Laboratory experience
- Analysis skills
Part Time Licensed Talk Therapist - Fee For Service
Thriveworks —Huntsville, AL
- Up to $54,100 a year
- Part-time
- Hybrid work
- LMFT
- LPC
- Mid-level
- Paid training
- Continuing education credits
Quick Apply
Military Service - U.S. Air National Guard, Command and Control Operations
Military Service - U.S. Air National Guard Recruiting —Alabama
- From $49,838.78 a year
- Full-time
- High school
- English
- High school diploma or GED
- Health insurance
Shift Supervisor - 2nd Shift
Southern Foodservice Management Inc —Decatur, AL
- $19 - $21 an hour
- Microsoft Word
- Heavy lifting
- ServSafe
Quick Apply
Mental Health Therapist (Alabama)
SonderMind —Alabama
- $70 - $88 an hour
- Choose your own hours
- Remote
- LMFT
- LPC
- Mid-level
- Professional development assistance
- Flexible schedule
Quick Apply
Business Area Security Manager
Leidos —Huntsville, AL
- $105,300 - $190,350 a year
- Extended hours
- Microsoft Excel
- 6 years
- PMP
5d

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Administrative Assistant

ARES Corporation -
Huntsville, AL

Quick Apply

Job Details

Full-time

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Employee stock ownership plan

Qualifications

Technical editing
Microsoft Excel
Executive administrative support
High school diploma or GED
Documentation tools
Technical Proficiency

Full Job Description

Position Summary

ARES Technical Services Corporation is seeking a highly organized, proactive, and customer-focused Administrative Assistant to support the NASA Consolidated Program Support Services (CPSS) Program, Planning, and Control (PP&C) II contract. This position plays a critical role in supporting contract operations, workforce coordination, communications, and administrative activities while ensuring a seamless experience for employees, customers, and stakeholders. The Administrative Assistant serves as a central point of coordination for personnel onboarding, badging, travel, communications, meetings, contract events, and corporate interface activities. The successful candidate will possess exceptional organizational skills, strong written communication abilities, attention to detail, and the ability to manage multiple priorities in a dynamic NASA program environment. ARES supports NASA programs across Human Exploration, Science, Space Technology, and Mission Support, delivering integrated Program Planning and Control services that enable mission success.

Responsibilities

Serve as the primary point of contact for contract badging activities serving as the Facility Security Officer (FSO) with personnel onboarding and access requirements.
Maintain contract distribution lists, organizational contact information, and internal communication channels. Prepare and distribute contract announcements, notifications, and workforce communications.
Coordinate domestic travel arrangements and provide administrative support for contract personnel.
Support NASA IT account requests, onboarding activities, equipment coordination, and employee setup.
Support technical editing and quality reviews of monthly reports, contract deliverables, presentations, and other customer-facing documentation.
Assist with formatting documents, graphics, charts, and presentation materials using Microsoft Office applications.
Utilize and maintain information within NASA collaboration tools, including iSite, SharePoint, and other NASA systems.
Coordinate meetings, workshops, customer reviews, and contract events, including logistics, agendas, facilities, and meeting materials.
Serve as the contract Safety Point of Contact by supporting safety communications, presentations, walkthroughs, inspections, and awareness activities.
Coordinate with ARES Corporate departments including Human Resources, Security, IT, Contracts, Finance, and Facilities to support contract operations.
Track administrative actions and ensure timely completion of recurring contract deliverables and internal reporting requirements.
Provide general administrative support to contract leadership and perform other duties as assigned.

Required Qualifications

High school diploma or equivalent (Associate's or Bachelor's degree preferred).
Three (3) or more years of administrative, executive support, or program office experience.
Excellent verbal and written communication skills.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
Strong technical editing, proofreading, and document formatting skills.
Ability to work independently while supporting a diverse team in a fast-paced environment.
Ability to obtain and maintain a NASA badge.

Preferred Qualifications

Previous experience supporting NASA or another federal agency.
Familiarity with NASA administrative processes and collaboration tools, including NASA iSite.
Experience coordinating travel adhering government travel requirements.
Experience coordinating meetings, customer events, or executive briefings.

ARES Benefits:

ARES offers a competitive compensation and benefit package. Full time employees may participate in:

Medical Insurance
Dental Insurance
Vision Insurance
HSA/FSA Accounts
Life & Disability Insurance
Critical Illness & Accident Insurance
ESOP
401(k) Plan
Paid Time Off & Holidays

ARES is an equal opportunity employer and complies with E-Verify. We believe in hiring a diverse workforce and fostering an inclusive culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. ARES shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a).

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Refine Your Search

administrative services jobs in huntsville, al

Administrative Assistant

Assembler I

Receptionist

EDUCATION COORDINATOR (HUNTSVILLE, AL)

Concierge/Receptionist - Full-Time

Executive Administrative Assistant

Physician

Affordable Community Manager - Lakeshore Crossing

High Speed Systems Engineer

High Speed Systems Engineer

CHIEF FINANCIAL OFFICER

High Speed Systems Engineer

Assistant Community Manager

Hourly Shift Manager/Team Leader

Project Site Manager

Part Time Licensed Talk Therapist - Fee For Service

Military Service - U.S. Air National Guard, Command and Control Operations

Shift Supervisor - 2nd Shift

Mental Health Therapist (Alabama)

Business Area Security Manager

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