Under general supervision of the Chief Financial Officer, the Director of Materials Management is responsible for the management of procurement, storage, and distribution of all supplies and equipment (excluding pharmaceuticals and raw food), managing adequate inventory stock levels to meet the demands of the hospital. Provides for the development and evaluation of staff. Serves as a patient advocate within the health care system. Accountable on a twenty-four (24) hour basis for the management of all facets of materials procurement and management. Participates in the Hospital’s Quality Improvement and Service Excellence programs. Interprets and facilitates the application and implementation of the philosophy, objectives, policies and procedures of the department and organization.
ESSENTIAL JOB FUNCTIONS
Every effort has been made to make this job description as complete as possible. However, it in no way states or implies that these are the only duties the incumbent will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment to the position.
1. Ensures integration of the department(s) into the primary functions of the organization. Creates a collaborative, productive work environment through positive relationships with senior leadership, other directors, physicians, employees, patients/families and the community.
2. Works with the hospital leadership to procure the appropriate supplies and equipment within agreed upon time frames.
3. Takes lead on the evaluation of new supply purchases. Assists with the implant approval process to determine the cost of implants used and the cost of potential alternatives.
4. Acts as a subject matter expert (SME) on evaluations of capital purchases; compares similar products across different companies and can speak to the cost/benefit of each.
5. Maintains detailed records of adequate inventory levels consistent with patient care requirements.
6. Orders special supplies and equipment as approved for all departments’ use.
7. Assists department leaders on problems relating to various special supplies and equipment, delivery, cost, inventory, etc.
8. Ensures optimal participation in GPO agreements to maximize price savings, rebates, group redistribution and commitments. Ensures at least 85% of purchasing made on-contract.
9. Ensures compliance with all regulatory requirements.
10. Establishes work schedules and assignments to ensure coverage as demonstrated by maintaining appropriate staff within approved budgetary guidelines while ensuring safe, quality patient care.
11. Ensures completion of all employee records including but not limited to: payroll, performance evaluations, competencies, personnel action requests etc.
12. Ensures initial orientation and continuing education opportunities are presented appropriately for all department staff.
13. Coordinates and participates in the development, implementation and evaluation of quality improvement processes for the nursing unit. Maintains quality control programs, as appropriate.
14. Participates in the budget planning process by making recommendations for resources, including personnel, equipment and space as appropriate.
15. Provides 24 hour accountability of leadership by appropriate delegation, using sound decision making and critical thinking skills.
16. Functions competently in the staff role as necessary.
17. Develops and implements appropriate policies and procedures.
18. Participates in the budget planning process by making recommendations for resources, including personnel, equipment and space as appropriate.
19. Demonstrates adaptability, problem solving and professional behavior at all times.
20. Participates in continuous Quality Improvement programs.
21. Abides by the HMH Legal Compliance Code of Conduct.
22. Maintains patient confidentiality and appropriate handling of PHI.
23. Maintains a safe work environment and reports safety concerns appropriately.
24. Performs all other related duties as assigned.
LATITUDE, CONTACTS/INTERACTIONS
All positions of Huntsville Memorial Hospital are part of an interdisciplinary team, and as such, participate in the care and service delivery process through effective interaction with other team members. Primarily interacts with hospital staff, medical staff, patients, and visitors.
Requirements
QUALIFICATIONS
Education: High school diploma or GED required; bachelor’s degree preferred.
Experience: Three years of experience in hospital materials management required.
License/Certification: Current, valid driver’s license.
Required Skills: Excellent analytical, oral and written communication and organizational skills.
PHYSICAL DEMANDS AND WORKING CONDITIONS
Frequent: standing, walking, lifting, carrying, pushing, pulling, reaching & climbing.
Occasional: sitting, bending, squatting, kneeling, & twisting.
Visual and hearing acuity required; Work is both inside and outside.
Possible exposure to: loud noise, extreme temperatures, toxic/caustic chemicals or detergents, moving mechanical parts, potential electric shock, radiant energy, communicable diseases, blood borne pathogens.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
