Top 20 Administrative assistant Jobs in Idaho Falls, Id

Administrative Assistant - Finance
Little People's Academy —Idaho Falls, ID
- From $30 an hour
- Full-time
- Hybrid work
- Background check
- Ability to walk for extended periods
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
14d
Office Customer Service Representative
Eastern Idaho Regional Sewer District —Shelley, ID
- $19 - $22 an hour
- Email
- Background check
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
6d
Admin Assistant 2, Part Time, Ammon ID, Deseret Industries
The Church of Jesus Christ of Latter-day Saints —Ammon, ID
- Part-time
- Writing skills
- Research
- Mid-level
9d
Waste Management Technical Assistant Energy
AtkinsRéalis —Idaho Falls, ID
- $48,000 - $80,000 a year
- Full-time
- Research
- Office
- Databases
- Employee stock purchase plan
- Disability insurance
Human Resources Assistant
Fybercom —Idaho Falls, ID
- $17 - $20 an hour
- Full-time
- Background check
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
2d
Administrative Assistant
J&J Enterprise Holdings —Rigby, ID
- $16 - $18 an hour
- Part-time
- Microsoft Excel
- Office
- Administrative experience
- 401(k)
- Tuition reimbursement
Quick Apply
Receptionist/Administrative Assistant
Full Spectrum Psychology —Idaho Falls, ID
- $14 - $18 an hour
- Part-time
- Bilingual
- Microsoft Outlook
- Inventory management
- Flexible schedule
Quick Apply
15h
Customer Experience Coordinator
Northstar Summit —Idaho Falls, ID
- Full-time
- Office
- Residential
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
7d
Client Experience Coordinator
Page Insurance —Idaho Falls, ID
- Full-time
- Office
- Administrative experience
- Entry level
- Paid holidays
- Paid time off
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Idaho
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Clerical Developmental Assistant
The Pediatric Center —Idaho Falls, ID
- $14 - $15 an hour
- Full-time
- Background check
- Spanish
- Vital signs
- Health insurance
- Dental insurance
Quick Apply
7d
Customer Service & Operations Support (BAC)
Sprague Pest Solutions —Rigby, ID
- $20 - $25 an hour
- Full-time
- Background check
- Hospitality
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
9d
Marketing Assistant
Hitch N Go Trailer Sales & Rentals —Rigby, ID
- Part-time
- Office
- In-person
- Communication skills
- Employee discount
- Flexible schedule
Quick Apply
4d
Assistant Trust Officer
THE BANK OF COMMERCE —Idaho Falls, ID
- English
- Mid-level
- Office
Quick Apply

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5d
Office Administrator
Northstar Summit —Idaho Falls, ID
Answer incoming phone calls, emails, and online service requests promptly and professionally. Previous experience in an HVAC, plumbing, electrical, construction…
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7d

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Administrative Assistant - Finance

Little People's Academy -
Idaho Falls, ID

Quick Apply

Job Details

Full-time
From $30 an hour
14 days ago

Benefits

Paid time off
Flexible schedule
Childcare

Qualifications

Customer communication
Filing
Databases
High school diploma or GED
Math
Attention to detail

Full Job Description

Administrative Assistant – Finance

Position Title: Administrative Assistant – Finance
Department: Administration
Reports To: Owner/Director

Position Summary

The Administrative Assistant – Finance is responsible for supporting the financial and administrative operations of the childcare center. This position manages government subsidy programs, tuition processing, accounts payable and receivable, budgeting support, financial reporting, and administrative recordkeeping. The ideal candidate is highly organized, detail-oriented, maintains strict confidentiality, and is committed to accuracy while supporting the mission and daily operations of the center.

Essential Duties and Responsibilities Financial Operations

Process and maintain tuition accounts, including invoicing, payments, and account reconciliation.
Monitor and follow up on outstanding tuition balances in a professional and timely manner.
Process accounts payable, including vendor invoices and timely payments.
Maintain accounts receivable records and prepare deposits.
Assist with monthly budget preparation and expense tracking.
Prepare financial reports and spreadsheets for the Owner/Director.
Maintain accurate financial records and documentation.
Assist with payroll preparation by gathering and organizing required information as assigned.

Government Funding & Subsidy Programs

Administer government childcare subsidy programs and ensure compliance with all program requirements.
Process attendance and documentation required for state and federal reimbursement programs.
Manage the Child and Adult Care Food Program (CACFP) documentation, meal counts, claims, and reimbursement records.
Maintain accurate files for subsidy recipients and food program participation.
Ensure all required reports are completed accurately and submitted by established deadlines.

Administrative Responsibilities

Maintain organized electronic and paper filing systems.
Create and maintain Excel spreadsheets, financial reports, and databases.
Assist with enrollment paperwork and financial documentation.
Prepare correspondence, reports, and other administrative documents.
Order office supplies and maintain inventory as assigned.
Ensure compliance with licensing, financial, and record retention requirements.

Customer Service

Communicate professionally with families regarding tuition, billing, payment plans, and subsidy information.
Answer phones, emails, and inquiries related to financial matters.
Maintain confidentiality regarding all financial, employee, and family information.
Provide excellent customer service while representing the childcare center with professionalism and integrity.

Qualifications

High school diploma or equivalent required;
Minimum of two years of administrative, bookkeeping, or accounting experience preferred.
Experience with childcare tuition management, government subsidy programs, or CACFP is highly desirable.
Strong knowledge of Microsoft Excel and Microsoft Office applications.
Experience with accounting or childcare management software preferred.
Excellent mathematical, organizational, and problem-solving skills.
Strong written and verbal communication abilities.
Ability to maintain strict confidentiality and handle sensitive financial information.
Ability to prioritize multiple tasks and meet deadlines with minimal supervision.

Physical Requirements

Ability to sit, stand, and walk for extended periods.
Ability to lift up to 25 pounds occasionally.
Ability to operate standard office equipment, including computers, printers, copiers, and calculators.

Work Schedule

This position is generally scheduled Monday through Friday. Occasional flexibility may be required to meet payroll, reporting deadlines, or the operational needs of the childcare center.

Other Duties

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of responsibilities. Employees may be assigned additional duties as needed to support the successful operation of the childcare center.

Pay: From $30.00 per hour

Benefits:

Flexible schedule
Paid time off

Work Location: Hybrid remote in Idaho Falls, ID 83402

Quick Apply

Refine Your Search

administrative assistant jobs in idaho falls, id

Administrative Assistant - Finance

Office Customer Service Representative

Admin Assistant 2, Part Time, Ammon ID, Deseret Industries

Waste Management Technical Assistant Energy

Human Resources Assistant

Administrative Assistant

Receptionist/Administrative Assistant

Customer Experience Coordinator

Client Experience Coordinator

Military Service - U.S. Air National Guard, Administration

Clerical Developmental Assistant

Customer Service & Operations Support (BAC)

Marketing Assistant

Assistant Trust Officer

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