Top 244 Administrative services Jobs in Idaho Falls, Id

Records Administrative Assistant
Allegheny Science & Technology —Idaho Falls, ID
- Full-time
- Mid-level
- Office
- Administrative experience
Quick Apply
1d
OFFICE SPECIALIST 2
State of Idaho —Idaho Falls, ID
- $18.37 an hour
- Full-time
- English
- Mid-level
- Office
- Paid holidays
- Health insurance
5d
Admissions Coordinator/Receptionist - Part-time
Eagle Gate College —Idaho Falls, ID
- Part-time
- School experience
- Ability to walk for extended periods
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Registered Nurse PT
All Ways Caring HomeCare —Idaho Falls, ID
- $41 an hour
- Part-time
- CPR Certification
- Nursing
- Management
- 401(k)
- Employee assistance program
Registered Nurse PRN
All Ways Caring HomeCare —Idaho Falls, ID
- $41 an hour
- PRN
- CPR Certification
- Nursing
- Management
- 401(k)
- Employee assistance program
House Manager- Idaho Falls
Redwood Family Care Network —Idaho Falls, ID
- $17 an hour
- Full-time
- 18 years or older
- CPR Certification
- BLS Certification
Quick Apply
6d
House Manager- Gator
Redwood Family Care Network —Idaho Falls, ID
- $17 an hour
- Full-time
- 18 years or older
- CPR Certification
- BLS Certification
Quick Apply
6d
Certified Medical Assistant at RHS
Rehabilitative Health Services —Ammon, ID
- $16.50 - $18.50 an hour
- Full-time
- Background check
- 18 years or older
- CPR Certification
- Continuing education credits
- Health savings account
Quick Apply
Military Service - U.S. Air National Guard, All Source Intelligence Analyst
Military Service - U.S. Air National Guard Recruiting —Idaho
- From $49,838.78 a year
- Full-time
- High school diploma or GED
- Entry level
House Manager- Kealoha
Redwood Family Care Network —Idaho Falls, ID
- $17 an hour
- Full-time
- 18 years or older
- CPR Certification
- BLS Certification
Quick Apply
6d
Military Service - U.S. Air National Guard, Command and Control Operations
Military Service - U.S. Air National Guard Recruiting —Idaho
- From $49,838.78 a year
- Full-time
- High school
- English
- High school diploma or GED
- Health insurance
Administrative Assistant
HUB International —Idaho Falls, ID
- Full-time
- Microsoft Outlook
- Inventory management
- Computer literacy
Records Administrative Assistant (Contingent Hire)
ADVANCED MANAGEMENT STRATEGIES GROUP(AMSG) —Idaho Falls, ID
- Customer service
- Mid-level
- Office
5d
Front Desk Coordinator Monday through Friday 9a-5pm
Visiting Angels —Idaho Falls, ID
- Full-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
1d
Human Resource Generalist
Gem Prep —Idaho Falls, ID
- From $50,000 a year
- Full-time
- School experience
- Mid-level
- Bachelor's degree
Quick Apply
1d
Fulfillment Manager
Unifi Healthcare —Idaho Falls, ID
- Full-time
- Clean driving record
- Computer literacy
- Mid-level
Quick Apply
1d
TCI - ADMINISTRATIVE SUPPORT TECHNICIAN
MOUNTAIN VIEW HOSPITAL LLC —Idaho Falls, ID
- Part-time
- 18 years or older
- Hospital
- Medical office experience
- Paid holidays
- Health insurance
Quick Apply
9d
Administrative Assistant
Premier Truck Group —Idaho Falls, ID
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Quick Apply
2d
Client Experience Coordinator
Page Insurance —Idaho Falls, ID
- Full-time
- Office
- Administrative experience
- Entry level
- Paid holidays
- Paid time off
Quick Apply
Risk Management Specialist
MOUNTAIN VIEW HOSPITAL LLC —Idaho Falls, ID
- Full-time
- Nursing
- RN License
- Hospital
- Paid holidays
- Health insurance
Quick Apply
6d

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administrative services jobs near idaho falls, id

Records Administrative Assistant

Allegheny Science & Technology -
Idaho Falls, ID

Quick Apply

Job Details

Full-time
1 day ago

Qualifications

Confidential information handling
L Clearance
Scanning
Compliance with security regulations
Administrative experience
High school diploma or GED
Desktop applications
Document imaging
Productivity software
Technical Proficiency

Full Job Description

Allegheny Science & Technology (AST) is seeking a Records Administrative Assistant to support the Department of Energy (DOE) Naval Reactors Laboratory Field Office (NRLFO) Mission Support Division. This position provides records management and administrative support to help ensure the proper handling, scanning, organization, tracking, and electronic filing of program documentation.

The successful candidate will be highly organized, detail-oriented, and comfortable working with sensitive documentation in a secure federal environment. The position requires strong administrative, records management, communication, and organizational skills, as well as the ability to manage assigned tasks and deadlines with limited oversight.

This position is 100% onsite at the Naval Reactors Facility (NRF) in Idaho and supports the Naval Reactors Laboratory Field Office (NRLFO) Idaho Branch Office. The position follows a 4/10 work schedule, consisting of four (4) workdays per week at ten (10) working hours per day, plus a one-hour lunch. Start and end times may be adjusted based on site requirements.

Duties & Responsibilities:

Scan documents using approved hardware and software and ensure scanned materials are complete, legible, and properly oriented.
Organize and electronically file scanned documents in designated folders in accordance with established procedures.
Maintain accurate logs of scanned and filed documents for tracking and audit purposes.
Support compliance with federal records management standards and site-specific requirements.
Build, maintain, and regularly update documents used to track records management activities, workloads, and projects.
Coordinate and communicate with Mission Support Division personnel to understand priorities and ensure assigned tasks are completed effectively.
Manage assigned tasks and projects to established deadlines and communicate potential delays or issues to appropriate personnel.
Assist with efforts to streamline records management processes and improve the efficiency and effectiveness of administrative workflows.
Identify opportunities for process improvement and provide recommendations to management.
Review documents for completeness and assist with routine correspondence and other records administrative functions.
Prepare draft and final correspondence, forms, letters, memoranda, and other administrative documentation using established templates and procedures.
Track and document scanner, software, network, or other records management system issues and corrective actions.
Prepare periodic status information regarding completed work, outstanding workloads, issues, and recommended process improvements.
Perform other records management and Mission Support Division administrative duties as assigned.

Required Qualifications:

High school diploma or equivalent required; Associate's degree preferred.
Minimum of two (2) years of relevant experience in records management, document control, administrative support, or a related function.
Experience using document scanning hardware and software.
Familiarity with electronic filing and document management systems.
Strong organizational skills and attention to detail.
Ability to appropriately handle confidential and sensitive information.
Ability to prioritize multiple assignments and work effectively under established deadlines.
Strong written and verbal communication skills.
Professional demeanor and ability to work effectively with personnel across an organization.
Proficiency with standard Microsoft Office applications and general office technology.

Desired Qualifications:

Experience supporting DOE, DoD, or another federal government organization.
Experience with federal records management policies, procedures, or requirements.
Knowledge of file management and administrative procedures.
Experience identifying and implementing process improvements.
Experience facilitating communication and coordinating activities across departments or organizational groups.
Strong customer service and teamwork skills.

Security Requirements:

U.S. Citizenship is required.
Must have the ability to obtain and maintain required DOE security access.
DOE “L” Access is required for performance of this position.
An eligible DoD clearance may be considered for reciprocity while DOE clearance adjudication is completed, as permitted by the Government.
Must comply with all applicable site security, safety, health, environmental, and information security requirements.

Quick Apply

Refine Your Search

administrative services jobs in idaho falls, id

Records Administrative Assistant

OFFICE SPECIALIST 2

Admissions Coordinator/Receptionist - Part-time

Registered Nurse PT

Registered Nurse PRN

House Manager- Idaho Falls

House Manager- Gator

Certified Medical Assistant at RHS

Military Service - U.S. Air National Guard, All Source Intelligence Analyst

House Manager- Kealoha

Military Service - U.S. Air National Guard, Command and Control Operations

Administrative Assistant

Records Administrative Assistant (Contingent Hire)

Front Desk Coordinator Monday through Friday 9a-5pm

Human Resource Generalist

Fulfillment Manager

TCI - ADMINISTRATIVE SUPPORT TECHNICIAN

Administrative Assistant

Client Experience Coordinator

Risk Management Specialist

I want to receive the latest job alert for administrative services in idaho falls, id

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