Top 1800 Administrative assistants & receptionists Jobs in Illinois

Executive Assistant
Griffin Resources —Chicago, IL
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Paid holidays
- Health insurance
Office Coordinator
CIT Trucks —Champaign, IL
- $20 - $23 an hour
- Full-time
- 18 years or older
- Dealership
- No experience needed
- Health savings account
- Paid holidays
Data Entry Clerk
ROBERT-JAMES SALES, INC. —Orland Park, IL
- From $18 an hour
- Full-time
- Microsoft Outlook
- No background check
- Office
- Paid holidays
- Health insurance
Quick Apply
Service Administrative Assistant
Demant —Arlington Heights, IL
- Hybrid work
- 18 years or older
- Mid-level
- Office
- Health savings account
- Disability insurance
Data Entry Clerk
Elevators Interiors —Chicago, IL
- $78,093 - $80,934 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
OFFICE ASSOCIATE
State of Illinois —Rolling Meadows, IL
- $4,144 - $5,429 a month
- Full-time
- Office
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Paid holidays
7d
Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)
Allstate —Chicago, IL
- $30.10 - $45.13 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
ADMINISTRATIVE ASSISTANT I
State of Illinois —Springfield, IL
- $5,834 - $8,307 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
6d
Entry level Data Entry Clerk ( Flexible Schedule)
Wlc Management Firm —Harrisburg, IL
- $16 - $38 an hour
- Full-time
- Computer literacy
- Research
- High school diploma or GED
- Work from home
- Flexible schedule
Quick Apply
6d
Administrative Assistant / Badging Coordinator
Jacobs —Chicago, IL
- $60,000 - $85,000 a year
- Full-time
- Office
- Project management
- Entry level
- Paid holidays
- Health insurance
Administrative Assistant
New Insight Engineering —Chicago, IL
- $30 - $34 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
PHONE RECEPTIONIST
Law Offices of Bradley S Dworkin P C —Chicago, IL
- $22 - $23 an hour
- Full-time
- Hybrid work
- Spanish
- Communication skills
- Entry level
- Health savings account
- Health insurance
Quick Apply
OFFICE COORDINATOR
State of Illinois —Chicago, IL
- $4,272 - $5,641 a month
- Full-time
- Bilingual
- High school
- Office
- Paid parental leave
- Paid holidays
5d
TEAM CLERICAL
State of Illinois —Harvey, IL
- $4,144 - $5,429 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
4d
Senior Administrative Assistant (Hybrid opportunity)
Hyatt Corporate Office —Chicago, IL
- $52,000 - $75,000 a year
- Full-time
- Hybrid work
- Mid-level
- Bachelor's degree
- Organizational skills
- Health insurance
- Dental insurance
Administrative Assistant
Humana —Illinois
- $58,400 - $79,800 a year
- Full-time
- Remote
- Microsoft Access
- Microsoft Outlook
- 5 years
- Paid parental leave
- Paid holidays
23h
Administrative Assistant
IMC Financial Markets —Chicago, IL
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Executive Administrative Assistant
Medline Industries —Northfield, IL
- $35.50 - $51.50 an hour
- Urgently hiring
- Hybrid work
- Microsoft Word
- 6 years
- Microsoft Outlook
- Health insurance
- Dental insurance
Administrative Assistant, Pediatrics
The University of Chicago —Chicago, IL
- $60,000 - $90,000 a year
- Full-time
- Background check
- 7 years
- Writing skills
- Travel reimbursement
- Health insurance
DATA COORDINATOR/SECRETARY
State of Illinois —Deerfield, IL
- $4,272 - $5,641 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
8d

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Executive Assistant

Griffin Resources -
Chicago, IL

Apply Now

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Microsoft Excel
Microsoft Outlook
Research

Full Job Description

Company Description

A Chicago-based real estate investment and development firm with a 25-year history of structuring and executing complex real estate investments through strategic public-private partnerships. Headquartered in Chicago’s Loop, the firm works with institutional capital partners, government agencies, and corporate stakeholders to deliver innovative affordable housing and commercial investment strategies that generate long-term value.

Our team combines the agility of an entrepreneurial firm with the discipline of institutional real estate, offering professionals the opportunity to work across acquisitions, development, capital markets, asset management, and investment strategy. Join us in shaping the future of responsible real estate investment by creating places that generate enduring value for investors, businesses, and the communities we serve.

Location: Chicago, IL (In-office)
Schedule: Full-time, Monday–Friday - This role requires flexibility to accommodate the scheduling needs of the CEO and occasional business activities outside of standard office hours.
Compensation: $70,000-$90,000 annually, depending on experience

Position Description

The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer while helping manage the day-to-day needs of the office. This role serves as a trusted partner to the CEO, ensuring priorities are organized, communications are handled professionally, meetings and engagements are prepared, and critical details are anticipated and executed.

The ideal candidate is highly organized, technologically capable, proactive, and comfortable working in a fast-paced entrepreneurial environment. This individual should enjoy variety, take ownership of responsibilities, and have the ability to anticipate needs before they arise. The role requires strong judgment, professionalism, discretion, and the ability to interact confidently with executives, investors, partners, vendors, and community stakeholders.

Essential Functions

EXECUTIVE ASSISTANT SUPPORT

Manage and maintain the CEO’s calendar, including scheduling meetings, coordinating appointments, and prioritizing competing demands
Prepare meeting agendas, materials, presentations, briefing documents, and other resources needed for CEO meetings, company board meetings, external board engagements, speaking opportunities, and business activities
Support preparation for company board meetings and external board engagements, including coordinating agendas, materials, presentations, schedules, meeting logistics, and follow-up items
Create and edit professional presentations, documents, and communications using tools such as Microsoft Office, Canva, Adobe Creative Suite, and InDesign
Coordinate domestic travel arrangements, conference registrations, detailed itineraries, and meeting logistics
Support planning and execution of industry, community, charitable, philanthropic, and business development events and commitments
Manage communications and correspondence with investors, government officials, tenant prospects, C-level executives, vendors, board members, and other external stakeholders
Prepare CEO and leadership team members for meetings by ensuring necessary information, materials, and logistics are organized in advance
Coordinate executive meetings, including refreshments, meals, conference room preparation, and overall meeting experience
Maintain executive contacts, business card records, CRM information, and relationship management systems
Assist with light accounting support, including budget tracking, expense reconciliation, and other financial coordination as needed
Assist with special projects, research, and business initiatives as assigned by the CEO
Represent the company professionally at meetings, events, and external engagements
Anticipate CEO needs and proactively identify opportunities to improve organization, efficiency, and effectiveness

OFFICE ADMINISTRATION

Open the office each morning and help maintain a professional, organized, and welcoming workplace for employees, visitors, clients, and business partners.
Manage day-to-day office operations, including office supplies, inventory, mail and deliveries, vendor coordination, equipment needs, maintenance requests, and utility payments for company properties.
Support office hospitality and meeting needs by coordinating conference rooms, refreshments, and ensuring shared spaces remain prepared and presentable.
Maintain organized company records, including SharePoint files, digital documents, forms, contact databases, event files, and other administrative resources.
Support administrative processes including document preparation, scanning, filing, data entry, and document management.
Assist with team and workplace initiatives, including employee engagement activities and general administrative support.

Qualifications

Bachelor’s degree preferred in business, finance, real estate, communications, marketing, or a related field
3–5 years of experience as an Executive Assistant or in a high-level administrative support role providing direct support to senior executives, business owners, or leadership teams
Active Notary Public commission preferred, or ability and willingness to obtain certification upon hire
Experience with Canva and Adobe Creative Suite, including InDesign, is required
Proficiency with Microsoft Office Suite, including PowerPoint, Word, Outlook, and Excel, is required
Experience with CRM systems, Salesforce, or similar platforms is preferred
Interest in or familiarity with real estate, finance, investing, or professional services environments is strongly preferred
Demonstrated experience managing executive calendars, coordinating complex schedules and travel, preparing presentations and meeting materials, and supporting executive meetings or board engagements
Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information
Exceptional written and verbal communication skills with a high level of professionalism
Ability to anticipate needs, exercise sound judgment, and work independently
Strong technology skills and ability to quickly learn new systems and tools
A proactive, resourceful, and adaptable mindset with a willingness to learn and take ownership
Ability to interact professionally with executives, investors, clients, vendors, and community partners

Work Environment

This is an in-person role based in our Chicago office. The position requires regular interaction with leadership, employees, visitors, vendors, and community partners.

Flexibility outside of normal business hours may be required for company events, meetings, or special projects.

The ideal candidate enjoys being involved, takes pride in creating a positive workplace experience, and finds satisfaction in helping others succeed by keeping the office organized, welcoming, and running efficiently.

Compensation

Salary: $70,000-$90,000 annually, depending on experience

Benefits

Medical, dental, and vision insurance
Paid time off and paid holidays
401(k) with company match

Apply Now

Refine Your Search

administrative assistants & receptionists jobs in illinois

Executive Assistant

Office Coordinator

Data Entry Clerk

Service Administrative Assistant

Data Entry Clerk

OFFICE ASSOCIATE

Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)

ADMINISTRATIVE ASSISTANT I

Entry level Data Entry Clerk ( Flexible Schedule)

Administrative Assistant / Badging Coordinator

Administrative Assistant

PHONE RECEPTIONIST

OFFICE COORDINATOR

TEAM CLERICAL

Senior Administrative Assistant (Hybrid opportunity)

Administrative Assistant

Administrative Assistant

Executive Administrative Assistant

Administrative Assistant, Pediatrics

DATA COORDINATOR/SECRETARY

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