Top 7 Assistant superintendent of schools Jobs in Illinois

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT/SWITCHBOARD
Homewood-Flossmoor High School —Flossmoor, IL
- $29 an hour
- School experience
- Finance
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Secretary to Student Services
Joliet Public Schools District 86 —Joliet, IL
- $33.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
14d
Administrative Assistant to the Assistant Superintendent for Curriculum and Instruction
Wilmette Public Schools District 39 —Wilmette, IL
- $23.13 an hour
- Word processing
- English
- Office
- Disability insurance
- Health insurance
1d
Community Relations Administrative Assistant
Des Plaines School District 62 —Des Plaines, IL
- $23.87 an hour
- Online Application
- Office
- Middle school
- Entry level
- Health insurance
Administrative Assistant (Central Office)
Chicago Heights School District 170 —Chicago Heights, IL
- $28,145 - $36,036 a year
- Spanish
- Word processing
- Office
Administrative Assistant for Early Childhood
Troy Community Consolidated School District 30-C —Plainfield, IL
- $19.25 an hour
- 8 hour shift
- Microsoft Access
- Computer literacy
- Mid-level
- Paid holidays
2d
Administrative Assistant (Floater)
Chicago Heights School District 170 —Chicago Heights, IL
- $28,145 a year
- Call employer
- Word processing
- Office
- High school diploma or GED

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HUMAN RESOURCES ADMINISTRATIVE ASSISTANT/SWITCHBOARD

Homewood-Flossmoor High School -
Flossmoor, IL

Apply Now

Job Details

$29 an hour

Benefits

Health insurance
Dental insurance
Vision insurance
Retirement plan

Qualifications

Confidential information handling
Phone communication
High school diploma or GED
Negotiation

Full Job Description

JobID: 1651

Position Type:
Support Staff

Date Posted:
6/22/2026

Location:
Homewood-Flossmoor High Community High School

Date Available:
Immediate

Closing Date:
Until filled

WORK CALENDAR: 12-month, 260-day position

SALARY: $29/hour (commensurate with experience)

REQUIREMENTS:

High school diploma or equivalent required
Associate's or Bachelor's degree in Finance, Accounting, Business Administration, or related field preferred
Experience in office administration, customer service, or school district operations preferred
Strong communication and phone etiquette skills
Excellent organizational skills and attention to detail
Ability to manage multiple tasks in a fast-paced environment
Proficiency with office software and HR or data systems preferred
Ability to maintain confidentiality and demonstrate professionalism at all times

SUMMARY:

The HR Administrative Assistant / Switchboard serves as the district's primary communications hub and provides front-line customer service to staff, families, and community members. This position is responsible for managing all incoming district calls, routing inquiries appropriately, and supporting the Human Resources department through clerical, intake, scheduling, and document processing functions. The role ensures efficient communication flow and accurate handling of HR-related materials while maintaining professionalism, confidentiality, and responsiveness.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

District Switchboard / Communications Hub

Answer all incoming district phone calls in a professional and timely manner
Route calls to appropriate buildings, departments, or personnel
Respond to general district inquiries from parents, staff, and community members
Serve as the front-line customer service representative for the district
Manage call logs, message routing systems, or tracking tools as applicable
Ensure accurate message delivery and follow-up communication when needed

HR Intake & Clerical Processing

Receive and process incoming HR documents, forms, applications, and packets
Conduct initial review of HR paperwork for completeness and accuracy
Scan, route, and distribute HR documents for appropriate processing (non-archival digitization)
Prepare physical and/or digital HR files for HR Generalist review and action
Assist with distribution and collection of onboarding packets
Monitor and support HR email inbox triage and routing
Oversee intake and routing of Informed K-12 forms and related submissions

Hiring Process Support

Schedule candidate interviews and coordinate calendars for HR staff and hiring teams
Send interview confirmations, logistics, and related communications
Prepare interview packets and materials for HR Generalist or Coordinator use
Maintain interview schedules and ensure accurate calendar coordination
Provide limited support for job posting coordination (posting assistance only, not management)

Administrative Support Functions

Provide scheduling and calendar support for HR leadership and staff
Perform copying, printing, scanning, and document preparation as needed
Assist with general office supply coordination and organization
Support meeting logistics and preparation for HR department meetings
Provide general clerical and administrative support to the HR office
Preparation of board packets for the personnel committee meetings, including preparation of board memos, artifacts, and management/upload of all items in the board document platform. Attendance at the meetings is required.
Assist with documentation and development of negotiation agreements and maintain confidentiality of restricted information.

Systems Intake Support

Perform initial data entry of applicant and employee information into HR systems (e.g., Frontline, TalentEd)
Forward or flag incomplete applications or documents for follow-up
Assist with monitoring intake queues in HR systems
Support basic processing tasks within HR platforms as assigned

Qualifications

High school diploma or equivalent required; associate degree preferred
Experience in office administration, customer service, or school district operations preferred
Strong communication and phone etiquette skills
Excellent organizational skills and attention to detail
Ability to manage multiple tasks in a fast-paced environment
Proficiency with office software and HR or data systems preferred
Ability to maintain confidentiality and demonstrate professionalism at all times
Performs other duties as assigned in support of Finance Department operations and district needs

BENEFITS:

Eligible for the District's comprehensive benefits package, including health, dental, vision, life insurance, and retirement benefits as applicable.

SUPERVISOR: Jalitza Colon Martinez, Assistant Superintendent for Staff Services

Apply Now

Refine Your Search

assistant superintendent of schools jobs in illinois

HUMAN RESOURCES ADMINISTRATIVE ASSISTANT/SWITCHBOARD

Administrative Secretary to Student Services

Administrative Assistant to the Assistant Superintendent for Curriculum and Instruction

Community Relations Administrative Assistant

Administrative Assistant (Central Office)

Administrative Assistant for Early Childhood

Administrative Assistant (Floater)

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