city clerk administrative assistant
CITY OF HARVEY —Harvey, IL
- $20 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
ANIMAL CARE CLERK - HOURLY
City of Chicago —Chicago, IL
- From $27.72 an hour
- Online Application
- High school
- Office
- Front desk
6d
Records Clerk - Woodstock Police Department
City of Woodstock Illinois —Woodstock, IL
- $21.58 - $23.73 an hour
- Part-time
- Customer service
- Word processing
- Office
- Vision insurance
- Life insurance
Quick Apply
10d
Part-Time Library Clerk (AFSCME UNION)
City of Evanston —Evanston, IL
- $19.03 - $24.37 an hour
- Part-time
- Word processing
- High school diploma or GED
- Math
LAW CLERK
City of Chicago —Chicago, IL
- $17.05 an hour
- Part-time
- Fair chance
- Entry level
Finance Office Secretary
City of East Moline —East Moline, IL
- $32.19 - $33.99 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Basic math
- Health savings account
- Paid holidays
Quick Apply
17h
Police Administrative Services Coordinator/Telecommunicator
City of La Salle —LaSalle, IL
- From $25.39 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
4d
POLICE CADET
City of Chicago —Chicago, IL
- $16.60 an hour
- Background check
- High school
- Pass drug screening
Part-Time Transit Dispatcher
The City of Galesburg —Galesburg, IL
- $17.00 - $19.50 an hour
- Part-time
- Background check
- Experience working with individuals with disabilities
- Office
Pro Shop Clerk
City of Junction City, KS —Rolling Meadows, IL
- Part-time
- Ability to walk for extended periods
- Word processing
- Computer literacy
(Lateral) Telecommunications Operator (911 Dispatcher)
City of Aurora —Aurora, IL
- $30.11 an hour
- Overtime
- Spanish
- 7 years
- Pass drug screening
- Paid holidays
- Dental insurance
Full Time Medical Assistant
The Town of Cicero Health Department —Cicero, IL
- $18.50 - $20.50 an hour
- Part-time
- Spanish
- Primary Care
- HIPAA
- Free parking
- Paid training
Quick Apply
Physical Therapist
City of Hope —Zion, IL
- $39.33 - $64.77 an hour
- Full-time
- CPR Certification
- Hospital
- BLS Certification
Respiratory Therapist, PRN Nights
City of Hope —Zion, IL
- $29.73 - $48.92 an hour
- 12 hour shift
- CPR Certification
- Hospital
- Computer literacy

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city clerk administrative assistant

CITY OF HARVEY -
Harvey, IL

Quick Apply

Job Details

Full-time
$20 - $22 an hour

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Customer relationship building
Microsoft Outlook
Client inquiry handling
High school diploma or GED
Internal employee customer service
Clerical experience
Database software proficiency

Full Job Description

The Administrative Assistant for the City Clerk’s Office provides essential clerical, administrative, and customer service support to ensure the efficient operation of the Clerk’s Office. This position assists the City Clerk and Deputy City Clerk with records management, public inquiries, meeting preparation, and compliance with applicable laws, including the Illinois Freedom of Information Act (FOIA) and Open Meetings Act (OMA

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide direct administrative support to the City Clerk and Deputy City Clerk.
Answer phones, respond to emails, and assist residents, staff, and officials with inquiries.
Prepare correspondence, reports, and general office documents.
Maintain office supplies and coordinate general office operations.
Assist in maintaining official municipal records, files, and archives.
Organize, scan, and file documents in accordance with records retention requirements.
Support records retrieval requests from internal departments and the public.
Assist the Deputy Clerk with processing Freedom of Information Act (FOIA) requests.
Track requests, gather responsive records, and prepare documents for review and redaction.
Assist in maintaining FOIA logs and ensure statutory deadlines are tracked.
Assist in posting City Council agendas, packets, and supporting materials.
Help coordinate meetings, including distribution of notices and posting requirements under OMA.
Attend 2 City Council Meetings a month to assist with documentation.
Assist and attend City events when directed by the City Clerk or Deputy City Clerk.
Assist the public with applications, permits, and general Clerk’s Office services.
Assist with election-related duties including voter services, candidate filings, and coordination with election authorities.
Notarize City and citizen documents as required.
Perform additional duties as assigned by the City Clerk or Deputy City Clerk.

OTHER JOB FUNCTIONS

Ability to communicate with, and respond to questions from elected officials, managers and employees.
Ability to work collaboratively in a team environment.
Performs related work as required and directed by the City Clerk, Deputy and City Clerk

MINIMUM QUALIFICATIONS - EDUCATION & EXPERIENCE

High school diploma or equivalent required.
Associate’s degree or coursework in public administration, business administration, or related field preferred.
1–3 years of administrative or clerical experience, preferably in a municipal or government setting.

MINIMUM QUALIFICATIONS - SKILLS, KNOWLEDGE & ABILITIES

Must be detail oriented, have excellent follow though, time management, and organizational skills.
Strong interpersonal skill, both verbal and written.
Knowledge of general office practices and procedures.
Demonstrates good customer relations.
Ability to accurately record and maintain records.
Ability to exercise discretion in working with highly sensitive and confidential information.
Ability to learn to effectively operate any City software.
Ability to adapt to changing work situations and assignments.
Ability to respond to inquiries and deadlines in a timely, accurate and courteous manner.
Proficiency in the use of Microsoft Office, including Outlook, Word and Excel, data base programs, and internet.

Quick Apply

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city clerk jobs in illinois

city clerk administrative assistant

ANIMAL CARE CLERK - HOURLY

Records Clerk - Woodstock Police Department

Part-Time Library Clerk (AFSCME UNION)

LAW CLERK

Finance Office Secretary

Police Administrative Services Coordinator/Telecommunicator

POLICE CADET

Part-Time Transit Dispatcher

Pro Shop Clerk

(Lateral) Telecommunications Operator (911 Dispatcher)

Full Time Medical Assistant

Physical Therapist

Respiratory Therapist, PRN Nights

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I want to receive the latest job alert for city clerk in illinois

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ESSENTIAL DUTIES AND RESPONSIBILITIES

OTHER JOB FUNCTIONS

MINIMUM QUALIFICATIONS - EDUCATION & EXPERIENCE

MINIMUM QUALIFICATIONS - SKILLS, KNOWLEDGE & ABILITIES

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