Top 4910 facilities assistant Jobs in illinois

Assistant Property Manager
Younan Properties Inc —Schaumburg, IL
- From $30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Health insurance
- Dental insurance
Quick Apply
Executive Personal Assistant
Confidential —Glendale Heights, IL
- $31 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant/Office Manager
Chicago Private School —Chicago, IL
- $65,000 - $95,000 a year
- Full-time
- Background check
- School experience
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Assistant Principal / IEP Case Manager (Autism)
PACTT Learning Center —Chicago, IL
- $70,000 a year
- Full-time
- Background check
- School experience
- Master's degree
- Health insurance
- Dental insurance
Quick Apply
Physical Therapy Assistant - Full Time, Part Time and PRN Positions available!
Advanced Healthcare Services —Springfield, IL
- From $57 an hour
- Part-time
- Physical & Rehabilitation Medicine
- Mid-level
- Home health
- Travel reimbursement
- Continuing education credits
Quick Apply
Assistant Superintendent - River Terminal Operations
Beelman River Terminals —Venice, IL
- $80,000 - $120,000 a year
- Weekends as needed
- Background check
- Management
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Assistant Director/Program Manager of ERSEA & Family Support Services
Henry Booth House —Chicago, IL
- From $83,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Experienced Veterinary Assistant - Urgent Care
Lakeside Spears Animal Hospital —Carbondale, IL
- From $16 an hour
- Weekends as needed
- Background check
- Mid-level
- Surgery
- Paid parental leave
- Health savings account
Quick Apply
Physician Assistant-Cardiac Surgery, Full-time Days
Northwestern Memorial Healthcare —Winfield, IL
- $61.00 - $79.67 an hour
- 8 hour shift
- Background check
- Vital signs
- Surgery
- Tuition reimbursement
- 401(k) matching
Quick Apply
Construction Assistant Project Manager
R2 Companies —Chicago, IL
- $75,000 - $95,000 a year
- Full-time
- Construction site
- Mid-level
- Contracts
- Health insurance
- Dental insurance
Quick Apply
Window Installer Assistant Full Time
Renewal by Andersen —Peoria, IL
- $700 - $750 a week
- Full-time
- Carpentry
- Background check
- Pass drug screening
- Paid holidays
- Health insurance
Quick Apply
11d
Orthodontic Assistant- Full Time
Orthodontics By The Lake —Evanston, IL
- $22 - $26 an hour
- Full-time
- Dental office
- Mid-level
- Patient care
- Paid time off
- 401(k) matching
Quick Apply
Bilingual (Spanish Speaking) Full-time Legal Assistant position
McCall Law Offices, P.C. —Peoria, IL
- $18 - $20 an hour
- Full-time
- Background check
- Spanish
- Data entry
- Free parking
- Paid time off
Quick Apply
Assistant Automotive Service Center Manager
Blain's Farm & Fleet —Romeoville, IL
- Up to $23.50 an hour
- Full-time
- Pass drug screening
- English
- Mid-level
- Disability insurance
- Health insurance
Assistant General Manager
Pizza Ranch —Bloomington, IL
- $45,000 - $58,000 a year
- Full-time
- Bar
- Restaurant management
- Cooking
- Paid training
- Health insurance
Quick Apply
Office Coordinator
Prairie Sign Company —Normal, IL
- $20 - $25 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Bilingual Construction Operations Assistant
Nombach Home Exteriors —Blue Island, IL
- $23 - $25 an hour
- Email
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Assistant Manager/Stylist/Buyer
Clothes Mentor —Springfield, IL
- $16.00 - $19.50 an hour
- Part-time
- Background check
- Customer service
- High school diploma or GED
- 401(k)
- Paid time off
Quick Apply
10d
Assistant General Manager - Schaumburg
Tricoci Salon | Spa —Schaumburg, IL
- $50,000 - $55,000 a year
- Weekends as needed
- Mid-level
- 3 years
- Recruiting
- Commuter assistance
- Health savings account
Quick Apply
9d
Accounts Payable/Office Assistant
Action Development Corp —Springfield, IL
- $18 - $20 an hour
- Part-time
- Background check
- Office
- Driver's License
- Flexible schedule
Quick Apply
4d

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Assistant Property Manager

Younan Properties Inc
Schaumburg, IL

Quick Apply

Job Details

Full-time
From $30 an hour

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance
Retirement plan

Qualifications

Microsoft Word
Computer operation
Microsoft Excel
Landscape maintenance
Employee relationship building
English
Administrative experience
High school diploma or GED
Real estate administrative experience
Relationship management
Commercial property management

Full Job Description

SUMMARY

Assists assigned Property in all aspects of day to day management of assigned property(s).

ESSENTIAL FUNCTIONS *include the following. Other duties may be assigned. Accounting/Reports:

Assist with preparation of annual budgets and re-forecasts, CAM and Tax escalations and reconciliation
Assist with preparation of monthly variance report, aged delinquency report, rentrolls, and other financial reports. Prepare and distribute tenant rent statements and administer collection of account receivables
Review account payable invoices and prepare vouchers for payment.
Prepare accurate tenant bill-backs and internal re-bills in a timely manner.
Prepare invoices for miscellaneous contractor charges, tenant notices and mailing
Assist in the preparation and submission of tenant set package: lease/amendment, lease abstract, RCD, et
Update accounting on status of capital/expense/TI projects.
Provide accruals for expenses that have been incurred, but not invoiced

General Administrative/Office/Operations: Assist in overseeing service contracts including regular property inspections, specifically noting maintenance and cleaning issues.

Attend and contributing to periodic staff meetings relating to the operation and management of the building. Making other personnel aware of problems relating

to the property, potential problems and solutions. Answer and direct incoming calls from tenants, vendors and service contractors.

Provide prompt response to tenant requests for engineering, security, janitorial services, etc., and prepare the work order for appropriate personnel.
Ensure all work orders are processed and delegated to appropriate personnel, including coordinating the moves of tenants in and out of the building.
Maintain office supplies, stock, and office equipment, including phone syst
Maintain positive and effective working relationship with all tenants, contractors, and employee
Assist in development and updating of tenant manuals, emergency procedures and other necessary formal tenant communication.

Page 2

Be familiar with and capable of performing all duties assigned in the emergency procedures manual.
Update tenant files
Maintain appearance of the office and signage throughout the buildings, i.e. lobby directory, elevators, corridor, restroom, etc.
Collection of other necessary documents for tenant files (i.e. leases, amendments, build-out and sign plans, estoppel letters, etc.).
Prepare punch lists and assists with walk through of project with tenants and contractors.
Prepare project service agreements for capital projects.
Prepare vendor contracts and maintain contract log.

Tenant Relations: Demonstrate initiative in recognizing needs of the building and tenants, particularly where tenants’ satisfaction is involved, and responding to company policy accordingly, including coordination of additional services and tenant education with regard to building policies and proced

Maintain building manuals (Tenant, Security, and Emergency Procedures).
Prepare tenant surveys and assist in special tenant events.
Maintain current list of emergency contacts and telephone numbers for management staff, tenants and contractors.
Coordinate and submit various tenants forms/process: move in, move out, holdover etc.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High school diploma required; associates degree preferred.

3+ years of general office/administrative experience.
3+ years of commercial real estate office experience
Knowledge of basic accounting
Strong communication, presentation and interpersonal skills to interact with tenants, vendors and other contacts.
Ability to multi-task and work independently with keen eye for detail
Positive “get the job done" attitude and the desire and ability to perform in a fast paced entrepreneurial environment.
Ability to manage multiple priorities and meet deadlines
Strong Excel and Word
Yardi experience preferred

Pay: From $30.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

facilities assistant jobs in illinois

Assistant Property Manager

Executive Personal Assistant

Executive Assistant/Office Manager

Assistant Principal / IEP Case Manager (Autism)

Physical Therapy Assistant - Full Time, Part Time and PRN Positions available!

Assistant Superintendent - River Terminal Operations

Assistant Director/Program Manager of ERSEA & Family Support Services

Experienced Veterinary Assistant - Urgent Care

Physician Assistant-Cardiac Surgery, Full-time Days

Construction Assistant Project Manager

Window Installer Assistant Full Time

Orthodontic Assistant- Full Time

Bilingual (Spanish Speaking) Full-time Legal Assistant position

Assistant Automotive Service Center Manager

Assistant General Manager

Office Coordinator

Bilingual Construction Operations Assistant

Assistant Manager/Stylist/Buyer

Assistant General Manager - Schaumburg

Accounts Payable/Office Assistant

I want to receive the latest job alert for facilities assistant in illinois

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