* Preferred Candidate location is Chicagoland, open to potential remote options*
Purpose and Scope
The person in this role will have responsibility to support the Compliance function (compliance and ethics) at Tolmar (the “”). This will include ensuring business conduct is in accordance with Tolmar’s compliance framework and ensuring overall compliance with laws, regulatory requirements, policies, and procedures. The position contributes to a culture of compliance and integrity and supports continued improvement of the defined programs established by the Compliance organization. The role will closely work with both the Vice President, Compliance and the Deputy Compliance Officer to manage systems and reporting processes as we continually enforce the overall Compliance program and culture at Tolmar.
Essential Duties & Responsibilities (duties will cover Tolmar, TIL, TPC and UroNova)
- Serve as the system administrator for various Compliance systems including primary coordinator for business processes involving healthcare professional services engagements and related third-party activities, Conflict of Interest, and Investigations Database.
- Conduct initial review, intake, and triage of requests and inquiries submitted to Compliance, ensuring appropriate routing, documentation, and follow-up.
- Review and support approval of fair market value assessments and related compliance documentation.
- Support compliance auditing and monitoring activities, including audit planning, documentation, findings tracking, remediation support, and continuous improvement of audit tools and templates.
- Maintain and update compliance policies, procedures, and related systems to support alignment with applicable laws, regulations, and company requirements.
- Support business owners with aggregate spend and state reporting processes, including document review, data validation, and coordination of reporting requirements.
- Develop and maintain compliance tools, resources, and portal content to support field teams and broader business stakeholders.
- Support administration of Compliance programs, policies, and processes, including training, disclosures, conflicts of interest management, compliance concern intake, corrective action tracking, and related documentation.
- Provide operational support for the continued development, implementation, monitoring, and maintenance of Compliance Operations in accordance with Tolmar’s compliance framework.
- Leverage data for compliance monitoring, risk assessment, and reporting activities.
- Assist with updates to the compliance plan and related program documentation, as directed by Compliance leadership.
- Serve as a first-line resource for the Compliance inbox by responding to routine questions, triage matters appropriately, and escalating issues as needed.
- Perform other related duties as assigned.
Core Values
The Deputy Compliance Officer is expected to operate within the framework of Tolmar’s Core Values:
- Center on People: We commit to support the well-being of our patients. We are committed to treating our employees and those we serve as valued partners. By placing people at the heart of our actions, we actively engage, invigorate, acquire knowledge, and grow together.
- Are Proactive & Agile: We embody a culture of engagement and action. With a hands-on approach, we fearlessly adapt to change. We anticipate, respond swiftly and efficiently to ignite a spirit that propels us towards extraordinary outcomes.
- Act Ethically: We are committed to consistently conducting our business in an ethical, compliant, and socially aware manner, in line with our purpose of positively impacting lives. We actively cultivate diversity, equity, inclusion & sustainability in our workplace.
- Constantly Improve: We are committed to a collaborative & proactive effort to improve our products, systems, processes, and services by reducing waste, increasing efficiency & improving quality.
- Are Accountable: We think, act, and communicate with honesty, transparency, and clarity in alignment with our core values. We don't compromise our values for near term gain. We take accountability & ownership of our work, actions, successes, and setbacks. We strive to deliver our best as we shape the future.
Knowledge, Skills, and Abilities
- Excellent interpersonal, verbal and written communication skills, including adjusting content and style for various audiences.
- Ability to be flexible and adjust based on the evolving business and Ethics & Compliance priorities.
- Inquisitive and open minded – Ability to learn, understand and guide to bring the best solution or alternatives that supports an efficient and effective Compliance program.
- Working knowledge of MS Word, Power Point, Excel, and Outlook.
- Experience with use of analytics tools (e.g., Tableau, PowerBI, Qlik), systems and structures that facilitate an efficient and effective compliance program.
- An understanding of business objectives and strategies and how those translate to OEC priorities in order to advise and partner with the business.
- Good understanding Pharmaceutical and Medical Device commercial operations and the laws, regulations and guidance applicable to the industry (e.g., Food, Drug and Cosmetic Act and of the roles and authority of government agencies and industry partners, PhRMA, FDA, OIG, PDMA, Affordable Care Act, PDMA, ACCME, etc.)
Education & Experience:
- Bachelor’s Degree required, advanced degree a plus.
- 3+ years Compliance or transferable pharmaceutical and life sciences industry experience
Working Conditions
- Working conditions are normal for an office environment.
Compensation
Tolmar compensation programs are focused on equitable, fair pay practices, including market-based base pay and a strong benefits package. The final compensation offered may vary from the posted range based on the selected candidate's qualifications and experience.
The pay range for this position at commencement of employment is expected to be between ($95,000 - $120,000/year); however, while salary ranges are effective from 1/1/26 through 12/31/26, fluctuations in the job market may necessitate adjustments to pay ranges during this period. Further, final pay determinations will depend on various factors, including, but not limited to, geographical location, experience level, knowledge, skills, and abilities.
About Tolmar
Tolmar is proud to have earned a reputation for performance and innovation. Through a progressive company culture, Tolmar has established a legacy as a trusted name in the research, development and manufacturing of high quality topical products used in dermatology, and extended release dosing forms for products commonly used in urology and oncology. Founded in 2006, we are a private company known internationally for our advanced drug delivery capabilities and our unmatched commitment to our partners, and to the patients and provider communities we serve.
Since our inception, Tolmar has produced 22 marketed products supported by 5 New Drug Applications (NDAs) and 17 Abbreviated New Drug Applications (ANDAs) across urology and oncology, and dermatology. With more products forthcoming, our dedicated pipeline reflects Tolmar’s future-focused approach.
Tolmar offers exciting opportunities that will leverage your abilities, expand your skills, and reward your contributions in an atmosphere that encourages both personal and professional growth. Additionally, Tolmar offers competitive compensation and excellent benefits, including:
- Competitive and inclusive medical, dental, and vision coverage options
- Flexible Spending Accounts for medical expenses and dependent care expenses
- HSA through our HDHP
- CompleteCare reimburses you and your dependents for eligible health care expenses and premium expenses incurred under alternate group health coverage
- Generous 401K match - currently match 100% of your contributions up to the first 6% of compensation and 50% from 7%-12%, but never greater than 9%
- Tolmar-paid Life, LTD, and STD insurance coverages, as well as voluntary benefit options
- Employee Assistance Plan, Legal Guidance, and Funeral Planning & Concierge Services
- Adoption and family-planning benefits, Fertility and Family Forming Benefits
- Generous paid time off, including:
- Vacation, sick time, and holidays
- Volunteer time to participate in your community
- Discretionary year-end shutdown
We provide a positive work environment designed around the philosophy of mutual respect and the challenge and rewards of contributing to the continued success of our organization. Tolmar is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion.
Tolmar is an Equal Opportunity Employer. We do not discriminate on the basis of age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation, or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
