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Clinic Manager / Medical Office Manager

Metro Vein Centers -
Skokie, IL

Quick Apply

Job Details

Full-time
$63,000 - $90,000 a year
5 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

High school diploma or GED

Full Job Description

Metro Vein Centers is a rapidly growing healthcare practice specializing in state-of-the-art vein treatments. Our board-certified physicians and expert staff are on a mission to improve people's quality of life by relieving the painful, yet highly treatable symptoms of vein disease—such as varicose veins and heavy, aching legs.

With over 70 clinics across 8 states, and still growing, we're building the future of vein care—delivering compassionate, results-driven care in a modern, patient-first environment.

We proudly maintain a Net Promoter Score (NPS) of 93, the highest patient satisfaction in the industry.

About the Role

Metro Vein Centers is seeking a hands-on Clinic Manager / Medical Office Manager to oversee the daily operations, team performance, and patient experience within a fast-paced outpatient specialty clinic.

This is a full clinic operations leadership role responsible for managing administrative workflows, supporting clinical operations, driving team accountability, and ensuring an exceptional patient experience from check-in through treatment completion. You'll partner closely with one physician and lead a team of approximately 8–11 support staff while helping ensure the clinic operates efficiently, professionally, and in alignment with Metro Vein Centers' patient-first standards.

Our clinics typically see between 20–50 patients daily, making this an excellent opportunity for leaders who thrive in high-volume healthcare environments and are comfortable balancing people leadership, operational execution, clinic performance, and patient satisfaction simultaneously.

The ideal candidate is proactive, highly organized, operationally driven, and confident leading both people and process within a fast-moving outpatient healthcare environment.

What Your Day Looks Like

Overseeing daily clinic operations and patient flow throughout the day
Leading administrative and support staff while partnering closely with providers and clinical teams
Managing staffing schedules, PTO requests, and operational coverage needs
Supporting both front-office efficiency and overall clinic performance
Resolving patient concerns, staffing issues, and operational challenges in real time
Monitoring clinic organization, cleanliness, inventory, and operational readiness
Balancing patient satisfaction, team accountability, and operational priorities in a fast-paced environment

What You'll Do

Oversee the daily operations of the clinic, ensuring efficiency across both administrative and patient-facing workflows
Lead, coach, and develop a team of approximately 8–11 support staff across front desk and clinic support functions
Partner closely with physicians and clinical teams to maintain strong patient flow and operational alignment
Manage staffing schedules, PTO approvals, and daily operational coverage
Conduct onboarding, training, coaching conversations, and performance management for team members
Support patient satisfaction by addressing escalated concerns professionally and proactively
Monitor clinic KPIs, operational performance, patient experience, and workflow efficiency
Ensure compliance with clinic policies, operational standards, and organizational expectations
Manage clinic inventory, supply ordering, facility coordination, and operational readiness
Participate in leadership meetings, operational initiatives, and clinic performance discussions
Help foster a collaborative, accountable, patient-first culture throughout the clinic

What You'll Bring

Strong leadership experience within a healthcare, outpatient clinic, dental, urgent care, surgical, or specialty practice environment
Proven ability to lead teams, manage clinic operations, and drive accountability in a fast-paced healthcare setting
Strong communication and interpersonal skills with a patient-first leadership style
Ability to balance staffing, scheduling, patient concerns, operational execution, and team development simultaneously
Comfort making decisions and solving problems in real time within a high-volume clinic environment
Strong organizational skills and operational attention to detail
Proficiency with EMR systems, scheduling tools, reporting platforms, and Microsoft Office/Google Workspace
Ability to collaborate effectively with physicians, clinical teams, and operational leadership
Bilingual English/Spanish skills are a plus

Education & Experience

High school diploma or equivalent required
2+ years of leadership or management experience required
Prior experience managing operations within a medical office, outpatient clinic, specialty practice, dental office, urgent care, or procedural healthcare setting strongly preferred
Basic understanding of medical terminology and healthcare workflows preferred

This Role Is Great For Candidates With Experience In:

Medical Office Management
Outpatient Clinic Operations
Practice Management
Healthcare Operations
Specialty Clinics
Urgent Care
Dental Office Leadership
Surgical or Procedural Clinics
Patient Access Operations
Team Leadership in Healthcare Settings

Benefits to Support Your Wellbeing & Lifestyle

Full-time team members at Metro Vein Centers are eligible for:

Medical, Dental, and Vision Insurance
401(k) with Company Match
Paid Time Off (PTO) + Paid Company Holidays
Company-Paid Life Insurance
Short-Term Disability Insurance
Employee Assistance Program (EAP)
Career Growth & Development Opportunities
Quarterly performance bonuses up to $2,000

Compensation

Base salary range: $63,000 – $90,000 annually

Compensation for this role varies based on years of experience, leadership background, skill set, and alignment with position requirements.

The Metro Vein Centers Difference

Healthy legs. Happier lives.
At Metro Vein Centers, we believe exceptional care begins with an exceptional experience. Our mission is to make vein care approachable, empowering, and connected to overall well-being. From the first conversation to the final follow-up, every patient interaction reflects our commitment to compassion, expertise, and trust.

A team united by purpose.
Our values guide everything we do:

Patients First, Always – Every interaction should make our patients feel valued, heard, and cared for.
Stronger Together – Teamwork and collaboration drive our success. We lift each other up to deliver the best for our patients.
A Can-Do Spirit – We meet every challenge with positivity, flexibility, and problem-solving energy.
Results That Make a Difference – We're driven to improve lives through meaningful, measurable outcomes.
Commitment to Growth – We invest in our people, fostering advancement and professional development at every level.

Metro Vein Centers is an Equal Opportunity Employer.
We're committed to creating a workplace where everyone feels seen, heard, and supported. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetics, gender identity or expression, sexual orientation, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, and termination.

Legal & Compliance Notice:
Metro Vein Centers complies with all applicable federal, state, and local employment laws, including those related to nondiscrimination, equal opportunity, and pay transparency. Where specific disclosures or postings are required by law, we provide this information as part of our hiring process or upon request.

Your privacy matters.
To learn more about how we collect, use, and protect your information, please review our privacy policy here.

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About the Role

What Your Day Looks Like

What You'll Do

What You'll Bring

Education & Experience

This Role Is Great For Candidates With Experience In:

Benefits to Support Your Wellbeing & Lifestyle

Compensation

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