Top 390 Pro services assistant Jobs in Illinois

Executive Assistant
PINNACLE ACTUARIAL RESOURCES INC —Chicago, IL
- $75,000 - $95,000 a year
- Full-time
- Microsoft Excel
- 6 years
- Research
- Profit sharing
- Disability insurance
Agency Training Manager (Public Service Administrator, Opt 1)
State of Illinois —Springfield, IL
- $10,250 - $12,250 a month
- Full-time
- Management
- Mid-level
- Office
- Paid parental leave
- Paid holidays
3d
OFFICE COORDINATOR
State of Illinois —Springfield, IL
- $4,128 - $5,450 a month
- Full-time
- Bilingual
- Background check
- High school
- Paid parental leave
- Paid holidays
2d
Region 8 Field Operations Supervisor (Senior Public Service Administrator, Opt.8N)
State of Illinois —Westchester, IL
- $10,250 - $12,250 a month
- Full-time
- Bilingual
- Nursing
- RN License
- Paid parental leave
- Paid holidays
8d
Assistant Director of Nursing
TAYLORVILLE CARE CENTER SNF —Taylorville, IL
- $40 - $45 an hour
- Full-time
- Background check
- Nursing
- RN License
Quick Apply
2d
Food Service Director
Camp Ondessonk —Ozark, IL
- $42,000 - $48,000 a year
- Weekends as needed
- Background check
- CPR Certification
- Mid-level
- Paid training
- Health insurance
Quick Apply
Marketing Coordinator
TableCraft Products —Gurnee, IL
- From $46,000 a year
- Full-time
- Marketing
- Inventory management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
CNA
The Garlands of Barrington —Barrington, IL
- $16 - $19 an hour
- Full-time
- CPR Certification
- English
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
CNA Homecare
The Garlands of Barrington —Barrington, IL
- $16 - $17 an hour
- PRN
- CPR Certification
- BLS Certification
- English
- Paid holidays
- Disability insurance
Quick Apply
RN - Overnight Registered Nurse
The Garlands of Barrington —Barrington, IL
- $40 an hour
- Part-time
- Serving
- CPR Certification
- Nursing
- Paid holidays
- Disability insurance
Quick Apply
DAIRY EQUIPMENT SPECIALIST (PUBLIC SERVICE ADMINISTRATOR, OPT. 4)
State of Illinois —Springfield, IL
- $8,571 - $12,651 a month
- Full-time
- Bilingual
- Writing skills
- Mid-level
- Paid parental leave
- Paid holidays
9d
Office Assistant
Metropolitan Family Services —Chicago, IL
- $38,000 - $43,000 a year
- Weekends as needed
- Spanish
- Computer literacy
- Writing skills
- Health savings account
- Health insurance
Quick Apply
Victim Witness Coordinator 26-13
Office of the Illinois Attorney General —Carbondale, IL
- $49,620 - $62,844 a year
- Full-time
- Mid-level
- Experience equivalent to degree accepted
- Social Work
- Disability insurance
- Health insurance
Guest Relations Representative
Levy Sector —Chicago, IL
- $27 an hour
- Part-time
- Background check
- Microsoft Outlook
- Sales
- Wellness program
- Paid time off
Quick Apply
Administrative Manager
Freeman Mathis and Gary LLP —Chicago, IL
- $80,000 - $110,000 a year
- Pass drug screening
- Mid-level
- 3 years
- Health savings account
- Disability insurance
Quick Apply
10d
Video Assistant
The Compass Church —Naperville, IL
- Part-time
- Mid-level
- 3 years
- Communication skills
Administrative Assistant
Diverzify Pro, LLC —Itasca, IL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health savings account
- AD&D insurance
1d
Assistant Project Manager - Buildings
R.M. Chin & Associates —Chicago, IL
- $91,000 - $112,000 a year
- Full-time
- Construction site
- 5 years
- Analysis skills
- Profit sharing
- Paid holidays
Quick Apply
Perinatal Data Manager (Public Service Administrator, Opt. 6)
State of Illinois —Springfield, IL
- $8,571 - $12,651 a month
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Access
- Paid parental leave
- Paid holidays
9d
Program Support Assistant
US Veterans Health Administration —East Moline, IL
- $51,266 - $66,647 a year
- Online Application
- Hybrid work
- Background check
- Microsoft Outlook
- Psychiatry
10h

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Executive Assistant

PINNACLE ACTUARIAL RESOURCES INC
Chicago, IL

Apply Now

Job Details

Full-time
$75,000 - $95,000 a year

Benefits

Profit sharing
Disability insurance
Health insurance
Dental insurance
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Executive administrative support
Employee relationship building
High school diploma or GED

Full Job Description

SUMMARY

Under the leadership of the manager of operations and administration, the executive assistant provides high-level administrative support to executives, optimizing their time, enhancing productivity and ensuring operational efficiency across the firm. This position handles a variety of office and administrative tasks focusing on organization, workflow management and firmwide coordination to support principals and enhance firm operations.

The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to accomplish each essential function satisfactorily.

Provide high-level administrative support and assistance to principals and other stakeholders, managing tasks with increasing independence and ownership
Build a strong partnership with principals by aligning daily operations with their priorities
Identify and improve processes, managing projects, information and resources with minimal oversight
Lead calendar management for principals, prioritizing time-sensitive tasks and overseeing meeting logistics and follow-up actions
Research and prepare client-facing materials, reports and logistics
Cultivate relationships across departments, ensuring smooth communication and a positive organizational culture
Use discretion, judgment and knowledge to facilitate principals’ activities and maintain confidentiality; apply administrative best practices with thoroughness and emotional intelligence
Deliver principal-ready materials with a focus on quality, polish and firm alignment; proficient in key firm tools, reports, software and processes
Assist with event planning and coordination, including setup/teardown and vendor and office maintenance as needed
Contribute consistently to administrative continuity efforts (training manuals, SOPs, documentation)
Build cross-department rapport, uplift team morale and model professionalism
Understand Pinnacle reports including SAOs (Statements of Actuarial Opinion), engagement letters, etc., office technology and procedures, including front-end and progressing to back-end Style Guide processes as needed
Obtain notary commission within two months of employment and may need to initiate e-notary authorizations within six months of employment
Be on the main phone line call queue, managing phone and visitor interactions. Ensure effective communication, directing calls and visitors to the appropriate departments or individuals while maintaining professionalism
Independently manage travel arrangements, including logistics and itineraries
Model administrative best practices, mentor junior staff as needed and support team development
Enter time and expenses accurately; handle confidential information; file projects and materials per firm-specific guidelines; maintain regular, predictable and punctual attendance

COMPETENCIES

High organizational and prioritization skills; ability to manage multiple recurring projects
Exceptional attention to detail. Ensure completeness and accuracy across projects and teams.
Excellent verbal and written communication skills. Ability to manage competing priorities and projects seamlessly.
Ability to work independently and as part of a team, demonstrating professionalism in all interactions; ability to work effectively with multiple individuals to support simultaneous projects
Skilled in Adobe Acrobat Pro, AI tools and Microsoft Office (Word, Excel, PowerPoint, Teams) with a preference for high proficiency in these tools
Strong in report creation, template development and process improvement; able to lead small projects and mentor junior staff

EDUCATION AND/OR EXPERIENCE

High school diploma required; Associate’s or Bachelor’s degree from an accredited college or university preferred; relevant professional experience may be considered as a substitute
Minimum of six years of experience in an executive administrative role, with demonstrated experience supporting C-suite or senior-level principals

The base salary range for this position is $75,000 to $95,000. This position is also eligible for an annual performance bonus. The salary for this position is based on multiple factors, including but not limited to, the candidate’s experience, education and skills.

Pinnacle provides a comprehensive benefit package including 401k with company match and profit sharing; exceptional medical, dental and vision insurance; paid vacation, sick time, parental leave, holidays, summer days and community service time; life insurance, disability insurance and wellness benefits.

Apply Now

Refine Your Search

pro services assistant jobs in illinois

Executive Assistant

Agency Training Manager (Public Service Administrator, Opt 1)

OFFICE COORDINATOR

Region 8 Field Operations Supervisor (Senior Public Service Administrator, Opt.8N)

Assistant Director of Nursing

Food Service Director

Marketing Coordinator

CNA

CNA Homecare

RN - Overnight Registered Nurse

DAIRY EQUIPMENT SPECIALIST (PUBLIC SERVICE ADMINISTRATOR, OPT. 4)

Office Assistant

Victim Witness Coordinator 26-13

Guest Relations Representative

Administrative Manager

Video Assistant

Administrative Assistant

Assistant Project Manager - Buildings

Perinatal Data Manager (Public Service Administrator, Opt. 6)

Program Support Assistant

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SUMMARY

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

COMPETENCIES

EDUCATION AND/OR EXPERIENCE

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