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Chicago Public Schools —Chicago, IL
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Senior Payroll Specialist

Gallagher -
Rolling Meadows, IL

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Job Details

$69,000 - $110,000 a year

Qualifications

Microsoft Word
Labor law compliance
Spreadsheets
Word embeddings
HR compliance

Full Job Description

Introduction

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

Overview

Senior Payroll Specialist (Oracle Experience required)

We are seeking an experienced Senior Payroll Specialist to support payroll operations in a fast-paced, complex environment. This role focuses primarily on payroll processing while supporting Oracle Payroll activities. The successful candidate will process payroll accurately, manage complex payroll transactions, resolve payroll issues, and contribute to continuous process improvements. This position offers an opportunity to grow over time.

This role will be a hybrid role, based in Gallagher's global headquarters in Rolling Meadows.

Ideal Candidate

A hands-on payroll professional with a strong operations mindset who enjoys processing payroll, solving complex payroll issues, and delivering exceptional customer service. Oracle experience is preferred, but the primary focus is operational payroll excellence with the potential to grow into a leadership role.

How you'll make an impact

Primary Responsibilities

Payroll Processing

Process biweekly payroll accurately and on time.
Review payroll calculations, earnings, deductions, and taxes for accuracy.
Research and resolve payroll discrepancies.
Process off-cycle payrolls, retroactive payments, and payroll adjustments.
Ensure compliance with federal, state, and local payroll regulations.

Complex Payroll Activities

Acquisitions and employee conversions
Benefit and medical deduction adjustments
HSA adjustments, overrides, and returns
Imputed income adjustments
New hire and rehire audits
Payroll error resolution
Retroactive payroll tracking
Workers' Compensation wage requests
Social Services verifications
Unemployment forms and employee transfers
Intern payroll administration

Oracle Payroll Support

Maintain employee payroll data in Oracle.
Support Oracle payroll transactions, including mass uploads when needed.
Participate in payroll testing for Oracle updates and enhancements.
Partner with HRIS and Payroll leadership on process improvements.

Process Improvement & Growth

Identify opportunities to improve payroll accuracy and efficiency.
Document payroll procedures and best practices.
Participate in payroll projects and continuous improvement initiatives.
Develop skills and capabilities for future leadership opportunities.

About You

Preferred Qualifications

3–5 years of multi-state payroll processing experience.
Experience using Oracle Payroll or Oracle Cloud HCM highly preferred.
CPP certification preferred but not required.
Strong knowledge of payroll laws, taxes, deductions, garnishments, and payroll compliance.
Experience with payroll audits and reconciliations.
Familiarity with Oracle mass uploads or spreadsheet loaders is a plus.
Strong Excel and analytical skills.

Behaviors:

Ability to manage multiple projects or tasks simultaneously while meeting deadlines.
Detailed oriented
Ability to work independently and effectively with team members.

Required:

College degree or commensurate experience + 5 years related experience required.
Good working knowledge and understanding of current payroll legislation and statutory requirements.
A minimum of 3 years experience working with HRMS, specifically Oracle and/or Ceridian.

Compensation and benefits

At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.

Competitive compensation
Comprehensive benefits programs designed to support your well-being
Career development opportunities and ongoing learning
A collaborative, people-first culture with accessible leadership
The opportunity to do meaningful work with global reach and local impact

At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.

Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)

Apply Now

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Senior Payroll Specialist (Oracle Experience required)

Ideal Candidate

Primary Responsibilities

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Complex Payroll Activities

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Process Improvement & Growth

Preferred Qualifications

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