Top 86 Administrative secretary Jobs in Independence, Or

Executive Assistant
Inpria Corporation —Corvallis, OR
- Full-time
- Inventory management
- Pass drug screening
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
7h
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Oregon
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Legal Secretary
Saalfeld Griggs PC —Salem, OR
- From $20 an hour
- Full-time
- Administrative experience
- Analysis skills
- Bachelor's degree
- Free parking
- Wellness program
Quick Apply
2d
CONFIDENTIAL ADMINISTRATIVE ASSISTANT/BOOKKEEPER
RESOURCE CONNECTIONS OF OREGON —Salem, OR
- $29.88 - $39.17 an hour
- Evening shift
- Clean driving record
- Microsoft Excel
- Computer literacy
- Disability insurance
- Health insurance
Administrative and Project Assistant
Bryant Christie Inc. —Salem, OR
- $50,000 - $60,000 a year
- Full-time
- Computer literacy
- Office
- Organizational skills
- Health insurance
- Dental insurance
Administrative Coordinator
Nutrien Ag Solutions, Inc —Rickreall, OR
- Full-time
- Background check
- Computer literacy
- Office
1d
Senior Administrative Assistant
Agility Robotics —Salem, OR
- $81,000 - $106,000 a year
- Hybrid work
- Google Workspace
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Quick Apply
Administrative and Project Assistant
BCI Management —Salem, OR
- $50,000 - $60,000 a year
- Full-time
- Office
- Organizational skills
- In-person
- Health insurance
- Dental insurance
Quick Apply
13d
EXECUTIVE ADMINISTRATIVE ASSISTANT
PRATUM CO-OP —Salem, OR
- $68,000 - $80,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Mid-level
Quick Apply
Administrative Support Assistant 2 (Remote)
National Experienced Workforce Solutions —Corvallis, OR
- $30 an hour
- Part-time
- Remote
- Microsoft Word
- Windows
- Administrative experience
- Work from home
Quick Apply
8d
Warehouse Office Support
Home Depot —Salem, OR
- Entry level
Office Administrator
Power Auto Group —Salem, OR
- $16 - $23 an hour
- Full-time
- Bilingual
- Dealership
- Entry level
- Health insurance
- Dental insurance
Legal Secretary
Oregon Public Defense Commission —Salem, OR
- $4,186 - $6,187 a month
- Full-time
- Hybrid work
- Word processing
- Research
- Mid-level
- Paid holidays
- Health insurance
6h
Office Specialist 2 297-07-26
Northwest Senior and Disability Services —Keizer, OR
- $3,468 - $4,647 a month
- Full-time
- Background check
- Clean driving record
- Word processing
- Paid holidays
- Disability insurance
Administrative Specialist 2 – Lottery Security Section
Oregon State Department of Police —Salem, OR
- $4,308 - $5,984 a month
- Full-time
- Research
- Mid-level
- Office
6h
Office Coodinator Wanted
Abate Right —Salem, OR
- $20 - $21 an hour
- Full-time
- Background check
- Office
- Data entry
- Health insurance
- Dental insurance
Quick Apply
Service Receptionist
Power Auto Group —Salem, OR
- Part-time
- Organizational skills
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Administrative Specialist 2 – Ignition Interlock Device (IID) Program
Oregon State Department of Police —Salem, OR
- $4,308 - $5,984 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Lead Administrative Assistant
Jamison Hanson LLC —Salem, OR
- $20 - $23 an hour
- Full-time
- Computer literacy
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
3d
Market Coordinator
Aflac —Salem, OR
- $40,000 - $70,000 a year
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
7d

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Executive Assistant

Inpria Corporation -
Corvallis, OR

Quick Apply

Job Details

Full-time
7 hours ago

Benefits

Health savings account
Paid holidays
Disability insurance
Relocation assistance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Professional development assistance
Life insurance

Qualifications

Executive administrative support
Bachelor's degree

Full Job Description

The Executive Assistant provides high‑level administrative, organizational, and strategic support to the President and executive leadership team of a 150‑employee chemical manufacturing company. This role supports the President in managing priorities and maintaining focus on key initiatives, maintains an accurate and dynamic calendar, and responds promptly and professionally to internal and external correspondence. The Executive Assistant also supports broader executive operations and contributes to company‑wide organizational activities, including staff meetings, visitor agendas, and special events.

This position requires exceptional organizational skills, strong communication abilities, and the capacity to operate effectively in a fast‑paced, innovation‑driven manufacturing environment. This is an on-site position in our Corvallis, Oregon location.

Primary Responsibilities:

Executive Support for the President

Manage and optimize the President’s calendar, ensuring alignment with strategic priorities and operational needs.
Track deadlines, commitments, and follow‑up actions to keep the President organized and on schedule.
Draft, review, and manage correspondence on behalf of the President, ensuring timely and professional responses.
Serve as a gatekeeper by prioritizing communications, requests, and meeting invitations.
Prepare meeting materials, agendas, and briefing documents to support informed decision‑making.
Coordinate travel arrangements, itineraries, and logistics as needed.

Executive Team Support

Provide administrative support to the broader executive leadership team, including scheduling, document preparation, and coordination of cross‑functional initiatives.
Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs and all other meeting logistics. Prepare/upload PowerPoint presentations and materials on the share drive, documents minutes.
Assist with preparation of presentations, reports, and internal communications.
Facilitate information flow between executives, departments, and external partners.
Coordinate travel arrangements, itineraries, and logistics as needed.
Manage submittal of executives’ expense reports for reimbursement.

Organizational & Operational Support

Plan and coordinate company‑wide meetings, including all‑staff meetings, leadership offsites, and team lunches.
Organize agendas and logistics for visitors, including customers, partners, and regulatory or technical guests.
Support
Support event planning for conferences, trade shows, and internal gatherings, such as on-site training events.
Maintain and update company procedures, documentation, and shared resources as needed.
Ensure inventory of company-wide consumables, such as office supplies are inventoried and stocked appropriately.

Administrative & Project Coordination

Assist with special projects that support operational efficiency, organizational development, and executive initiatives.
Maintain confidentiality of sensitive information and exercise sound judgment in all interactions.
Support process improvements that enhance communication, scheduling, and workflow across the executive office.
Help ensure alignment with manufacturing operations by understanding key processes, terminology, and industry context.
Perform other duties as assigned.

Key Qualifications:

Bachelor’s degree required.
3–5+ years of experience supporting senior executives, preferably in manufacturing, scientific, or technical environments.
Exceptional organizational, time‑management, and prioritization skills.
Strong written and verbal communication abilities.
Ability to anticipate needs, solve problems proactively, and operate with minimal supervision.
High proficiency with productivity tools (Microsoft Office, scheduling platforms, communication systems).
Professionalism, discretion, and the ability to work with diverse stakeholders.
Comfort working in a fast‑paced, innovation‑driven chemical manufacturing environment.
Strong interpersonal skills and a collaborative mindset.
Demonstrated success supporting a highly technical leader or executive preferred.
Ability to understand and navigate scientific or engineering terminology preferred.
Must be legally authorized to work in the United States now and in the future without the need for employer sponsorship.
Ability to successfully complete a pre-employment drug test.

Physical Requirements:

Ability to sit or stand for long periods of time.
Ability to use a keyboard and mouse for computer data entry and/or analysis, and for presenting data.
Ability to lift 10 lbs.
100% of work hours are expected to be onsite.

Compensation and Benefits:

Inpria offers competitive compensation including a bonus and an excellent benefits package:

Group health, dental, and vision insurance with family coverage.
Life insurance, short-term disability, and long-term disability 100% paid by Inpria.
401(k) plan with employer matching contributions.
Thirteen (13) Paid holidays, vacation, and sick leave.

About Inpria:

Inpria Corporation is the world leader in metal oxide photoresist design, development, and manufacturing. Inpria’s EUV photoresists enable semiconductor manufacturers to realize the full potential of EUV lithography.

Nestled against the foothills of the coast range, Corvallis, OR is consistently ranked among the country's most livable and family-friendly towns, offering excellent outdoor recreation activities in the nearby Cascade Mountains and Oregon coast.

Equal Opportunity Statement:

Inpria is an equal-opportunity employer. At Inpria, we recognize that diversity of thought enhances innovation and problem-solving. Inpria is dedicated to creating an inclusive work environment where employees feel respected, valued, and empowered. We embrace and celebrate the unique experiences, perspectives, and cultural backgrounds each employee brings to our workplace.

Learn more at www.inpria.com

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Relocation assistance
Vision insurance

Application Question(s):

What is your desired salary for this role?
Will you now or in the future require sponsorship to accept or continue employment in the United States? (example:. H1-B)?

Education:

Bachelor's (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative secretary jobs in independence, or

Executive Assistant

Military Service - U.S. Air National Guard, Administration

Legal Secretary

CONFIDENTIAL ADMINISTRATIVE ASSISTANT/BOOKKEEPER

Administrative and Project Assistant

Administrative Coordinator

Senior Administrative Assistant

Administrative and Project Assistant

EXECUTIVE ADMINISTRATIVE ASSISTANT

Administrative Support Assistant 2 (Remote)

Warehouse Office Support

Office Administrator

Legal Secretary

Office Specialist 2 297-07-26

Administrative Specialist 2 – Lottery Security Section

Office Coodinator Wanted

Service Receptionist

Administrative Specialist 2 – Ignition Interlock Device (IID) Program

Lead Administrative Assistant

Market Coordinator

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