About the Role
We are looking for a highly organized Purchasing / Procurement & Administrative Coordinator to help support our construction, development, and modular housing operations.
This person will be responsible for ordering materials, supplies, tools, fixtures, and job-related items needed to keep our projects moving on schedule. The right candidate must have previous purchasing or procurement experience and be comfortable tracking orders, receipts, invoices, deliveries, inventory, and vendor communication.
This role may also grow into helping with quality control inspections, inventory checks, and basic project support. Quality control experience is a plus, but we are willing to train the right person.
Responsibilities
The Purchasing / Procurement & Administrative Coordinator will be responsible for:
- Purchasing materials, supplies, tools, equipment, fixtures, and project-related items
- Communicating with vendors, suppliers, contractors, and internal team members
- Tracking orders from purchase through delivery
- Confirming deliveries are accurate, complete, and in good condition
- Inspecting received materials and reporting missing, damaged, or incorrect items
- Maintaining inventory logs and helping ensure materials are available when needed
- Helping keep projects on schedule by staying ahead of purchasing needs
- Collecting and organizing invoices, receipts, packing slips, and purchase records
- Making sure receipts and invoices are properly saved and tracked for our CPA/bookkeeping team
- Assisting with administrative tasks related to purchasing, scheduling, and project support
- Helping create and improve purchasing systems, checklists, and tracking processes
- Potentially assisting with basic quality control inspections after training
Requirements
- Purchasing, procurement, ordering, or inventory experience is required
- Strong organizational skills
- Ability to track multiple orders, vendors, and deadlines at the same time
- Good communication skills by phone, email, and text
- Comfortable using computers, spreadsheets, email, and basic business software
- Detail-oriented and able to catch missing, incorrect, or damaged items
- Reliable, proactive, and able to follow through without constant supervision
- Ability to work with construction, manufacturing, or project-based teams
- Must be comfortable keeping receipts, invoices, and records organized
Preferred Experience
- Construction purchasing experience
- Vendor coordination experience
- Inventory management experience
- QuickBooks, Google Drive, Google Sheets, Excel, or similar software experience
- Experience reviewing invoices, receipts, packing slips, or purchase orders
- Quality control or inspection experience
- Experience in modular construction, homebuilding, development, or trades
Ideal Candidate
The ideal person for this role is someone who is organized, dependable, and understands that purchasing is a critical part of keeping projects on schedule. We need someone who can think ahead, follow up with vendors, track what has been ordered, confirm what has been received, and make sure our team always knows where things stand.
This is a great opportunity for someone who wants to grow with a fast-moving construction, development, and modular housing company.
Schedule
Full-time 1099 Independent Contractor position. Schedule may vary depending on project needs.
How to Apply
Please submit your resume and include a short note explaining your purchasing, procurement, inventory, or construction-related experience. Please also include any software or systems you have used to track orders, invoices, receipts, or inventory.
Pay: $20.00 - $25.00 per hour
Work Location: In person
