Top 70 Admin Jobs in Indiana, Pa

Field Service Admin Assistant
Integrated Power Services —Indiana, PA
- $20 - $30 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Dental Front Desk Coordinator
Chesnut Hills Dental —Indiana, PA
- Full-time
- Dental office
- Current TB test
- HIPAA
- Paid holidays
- Health insurance
Quick Apply
6d
Clerical Assistant 2 - Athletics (9 month)
Indiana University of Pennsylvania —Indiana, PA
- Full-time
- Office
- High school diploma or GED
- University
10d
Medical Receptionist
Optimal Heights Physical Therapy —Indiana, PA
- Full-time
- Customer service
- Medical office experience
- IT
- Health insurance
- Dental insurance
Quick Apply
3d
Licensed Nursing Home Administrator (LNHA)
Remedy Recruitment, LLC —Johnstown, PA
- $100,000 - $120,000 a year
- Full-time
- Skilled nursing facility
- Management
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
3d
Typist
Sargent's Personnel Agency —Johnstown, PA
- From $16.75 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Writing skills
- 401(k)
- Paid time off
Quick Apply
13d
Vice President (VP) of Operations
Clinical Magnet —Pennsylvania
- $140,000 - $170,000 a year
- Full-time
- Background check
- Dental office
- Master's degree
- Health insurance
- Dental insurance
Quick Apply
Personnel Front Office Assistant
Sargent's Personnel Agency —Johnstown, PA
- $16 - $18 an hour
- Full-time
- Background check
- Pass drug screening
- Office
- Paid holidays
- 401(k)
Quick Apply
Fiscal Assistant/Secretary
I & A Residential Services, Inc. —Indiana, PA
- $37,248 a year
- Full-time
- Background check
- Current TB test
- Word processing
- Paid training
- Health insurance
Quick Apply
Clerk Typist 2 (Local Government) Indiana County C&Y
Commonwealth of PA —Indiana, PA
- $27,768 a year
- Full-time
- High school
- Office
- Children
9d
Grant and Programs Administrator
Indiana County Conservation District —Indiana, PA
- $43,000 - $48,000 a year
- Weekends as needed
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Mileage reimbursement
- Paid parental leave
Quick Apply
6d
Front Office Assistant - Altoona, PA
Crossroads Treatment Centers —Indiana, PA
- Weekends as needed
- Addiction Medicine
- Administrative experience
- High school diploma or GED
- Mileage reimbursement
- Paid parental leave
Quick Apply
Secretary 1 - Wound Clinic - Full Time
Indiana Regional Medical Center —Indiana, PA
- Full-time
- Mid-level
- Outpatient experience
- High school diploma or GED
Quick Apply
3d
Hotel Front Desk Night Auditor
Hilton Garden Inn Indiana at IUP —Indiana, PA
- From $15 an hour
- Part-time
- Hotel
- In-person
- Entry level
- Employee discount
Quick Apply
Office Assistant IPG - Part Time
Indiana Healthcare Physician Serv —Indiana, PA
- Part-time
- HIPAA
- High school diploma or GED
- Clinic
- Opportunities for advancement
Quick Apply
Office Assistant- IRMC Physician Group - Dermatology/Allergy & Immunology Departments - Full Time
Indiana Healthcare Physician Serv —Indiana, PA
- Full-time
- HIPAA
- Entry level
Quick Apply
Psychiatric Services Secretary
Community Guidance Center —Indiana, PA
- Full-time
- Psychiatry
- Mid-level
- Typing
Quick Apply
Preschool Administrative Support Specialist
YMCA INDIANA COUNTY PENNSYLVANIA —Indiana, PA
- Part-time
- School experience
- Google Workspace
- Mid-level
Quick Apply
Consumer Special Assets Administrative Assistant
First Commonwealth Bank —Indiana, PA
- Office
- Analysis skills
- Driver's License
Quick Apply
Clinical Secretary - IRMC Pain Clinic - Full Time
Indiana Regional Medical Center —Indiana, PA
- Full-time
- Surgery
- Medical office experience
- Mid-level
Quick Apply

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Field Service Admin Assistant

Integrated Power Services -
Indiana, PA

Apply Now

Job Details

$20 - $30 an hour

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
On-the-job training
Employee assistance program
Vision insurance
401(k) matching

Qualifications

Computer operation
Microsoft Excel
Microsoft Outlook
Operations coordination
Administrative experience
High school diploma or GED
Quality data entry

Full Job Description

Are you a natural organizer who thrives in fast-paced environments and loves keeping moving parts aligned? IPS is seeking a dynamic Field Service Admin Assistant to join our team. In this role, no two days will look the same. You’ll be the central hub connecting customers, technicians, and internal teams—scheduling service calls, coordinating resources, solving problems in real time, and ensuring every job runs smoothly from start to finish.

You’ll work alongside some of the best technicians in the industry, leveraging cutting-edge tools and systems to deliver seamless service experiences. If you’re detail-oriented, proactive, customer-focused, and energized by making things happen behind the scenes, IPS is the place for you.

Responsibilities and Expectations:

The Field Service Administrator supports the field service team's daily operations by ensuring accurate data entry, efficient job coordination, and timely administrative support. This role is critical in maintaining workflow efficiency, supporting technicians, and ensuring all service-related documentation and processes are properly managed.

Prepare and submit Field Service billing by ensuring all documentation is accurate and properly uploaded into job folders, invoice descriptions are accurate, and any special invoicing instructions are noted.
Perform daily time and material charge entries for field technicians, ensuring accuracy and timeliness for all service jobs
Create and manage purchase order (PO) entries in the ERP system
Assist with job quoting, including preparing estimates and supporting documentation.
Track and maintain records for Field Service equipment calibration, ensuring compliance with company and regulatory standards.
Coordinate and order supplies for field technicians, ensuring adequate inventory levels are maintained.
Maintain accurate service records, job files, and documentation
Communicate with technicians and internal departments to support service operations
Monitor job progress and update systems as needed
Assist with scheduling and administrative support for field service activities

Help onboard new technicians by coordinating paperwork, system access, and training schedules
Follow company procedures, safety guidelines, and service-level standards

Required Qualifications

High school diploma or equivalent (associate or bachelor’s degree preferred)
2+ years of administrative or service coordination experience (field service environment preferred)
Strong data entry skills with close attention to detail
Experience with ERP or service management systems is a plus
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Excellent organizational and multitasking abilities
Strong communication and interpersonal skills

Key Competencies

Detail-oriented with a high level of accuracy
Strong time management and prioritization skills
Ability to work independently and as part of a team
Problem-solving mindset with a proactive approach
Ability to handle multiple tasks in a fast-paced environment

Training & Development

On‑the‑job training provided for field service systems and processes
Opportunities to grow into Field Service Coordinator, Dispatcher, or Operations roles

Work Environment

Office-based role with frequent interaction with field personnel & supervisors
Standard business hours: occasional overtime may be required during high-volume service periods

Physical Requirements

Ability to sit or stand for extended periods while working on a computer
Occasional lifting of office materials (up to 20 lbs)

You’ll thrive at IPS if you…

Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.

• Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
• Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
• Have an entrepreneurial spirit. You’re proactive, innovative, and thrive in a fast-paced environment.
• Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
• Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are:

At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations.

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

Pay Rate Details: $20-$30 per hour

Benefits:

Paid Time Off (PTO)
401k Employer Match
Bonus Incentives
Tuition Reimbursement Program
Medical, Dental and Vision plans
Employee Assistance Program (EAP)
And more!

IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Any offer of employment is contingent upon the successful completion of a background and driving record investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.

#LI-RC1

Special Accommodations: If you require assistance or accommodation while seeking employment with IPS, please contact us at [email protected]. Please note that this email is to be used for accommodation requests, not general employment inquiries.

Apply Now

Refine Your Search

admin jobs in indiana, pa

Field Service Admin Assistant

Dental Front Desk Coordinator

Clerical Assistant 2 - Athletics (9 month)

Medical Receptionist

Licensed Nursing Home Administrator (LNHA)

Typist

Vice President (VP) of Operations

Personnel Front Office Assistant

Fiscal Assistant/Secretary

Clerk Typist 2 (Local Government) Indiana County C&Y

Grant and Programs Administrator

Front Office Assistant - Altoona, PA

Secretary 1 - Wound Clinic - Full Time

Hotel Front Desk Night Auditor

Office Assistant IPG - Part Time

Office Assistant- IRMC Physician Group - Dermatology/Allergy & Immunology Departments - Full Time

Psychiatric Services Secretary

Preschool Administrative Support Specialist

Consumer Special Assets Administrative Assistant

Clinical Secretary - IRMC Pain Clinic - Full Time

I want to receive the latest job alert for admin in indiana, pa

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