Department
PURCHASING (UA-PUR-IUBLA)
Department Information
Indiana University's procurement system is centered around supplier data. The accuracy and timeliness of this data is critical to the success of purchasing activities and payments generated by the system, as well as accurate tax reporting. This position oversees the process of managing supplier data, from first point of contact between the payee (supplier) through enabling a supplier for procurement. Providing a positive experience for both stakeholders is imperative.
Job Summary
Department-Specific Responsibilities
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Manages the Supplier Data Management (SDM) team. Provides training, supervision, and regular, timely feedback. Manages daily workload.
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Develops and maintains documentation for all processes.
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Audits supplier request forms, registrations, edit request forms, and incoming CRM requests. Ensures compliance with department processes, university policies, and state and federal regulations.
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Audits existing records for various compliance standards to ensure the integrity of supplier data.
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Identifies opportunities for improvement in customer service and daily operations. Develops and implements solutions to improve processes and/or operational efficiency to ensure prompt, accurate, and easy payment.
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Participates in testing, quality assurance and quality control efforts.
General Responsibilities
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Supervises the day-to-day work activities of Financial Administration Specialists performing various administrative support activities primarily in the areas of financial management and compliance.
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Responsible for accuracy, timelines, and the general integrity of the Financial Administration family.
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Provides training and development of newly assigned or less experienced personnel.
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Advises higher-level people leaders regarding the effective use of resources and methods to maximize earnings.
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Analyzes and measures the effectiveness of existing financial processes and develops sustainable, repeatable, and quantifiable business process improvements.
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Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.
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Creates annual revenue and expenditure budget for school or support unit. Develops budgetary policies and procedures.
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Provides input into non-technical portions of grant and contract proposals.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
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Bachelor's degree in finance, business, or related field
Preferred
WORK EXPERIENCE
Required
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2 years of related functional experience.
SKILLS
Required
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Proficient communication skills.
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Maintains a high degree of professionalism.
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Demonstrates time management and priority setting skills.
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Demonstrates a high commitment to quality.
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Excellent organizational skills.
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Excellent collaboration and team building skills.
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Effectively coaches and delivers constructive feedback.
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Instills commitment to organizational goals.
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Experience using large scale financial platforms in and/or for a variety of financial operations.
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Advanced ability to interpret financial documents from an accounting, policy, and practice perspective.
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Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
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Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP).
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Ability to mine data from multiple sources and integrate into usable formats.
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Ability to clearly present material and make it accessible to a variety of audiences.
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Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws.
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Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations.
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Knowledge of human resources laws and procedures as related to managing staff; Knowledge and understanding of the importance of mentors and mentorships.
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Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana
This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.
Advertised Salary
$70,000 - $73,000 annually, depending on qualifications.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
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Comprehensive medical and dental insurance
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Health savings account with generous IU contributions
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Healthcare and dependent care flexible spending accounts
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Basic group life insurance paid by IU
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Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance
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Base retirement plan with generous IU contributions, subject to vesting
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Voluntary supplemental retirement plan options
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Tuition subsidy for employees and family members taking IU courses
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10 paid holidays plus a paid winter break each year
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Generous paid time off plans
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Paid leave for new parents and IU-sponsored volunteer events
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Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Operational
FLSA: Exempt
Job Function: Finance
Job Family: Financial Administration
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.
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