Position: Treasurer of School Corporation
Immediate Supervisor: Superintendent of Schools
Days: 250 Days
Job Goal: Serve as Treasurer of the school corporation and has the main
responsibility to keep the school corporation financially strong.
Qualifications: Preferred accounting experience or a minimum of course work in
bookkeeping practices. Proficient computer skills. An Associates Degree or higher in
Accounting would be advantageous. Experience in public school business office desirable.
Ability to interact positively with school and community. Ability to develop effective
working relationships with staff and school community. Ability to perform duties with
awareness of all district requirements and board policies. Typing, filing, organization, and
communication skills.
Duties and Responsibilities:
- Prepare annual budget for School Corporation and follow guidelines set by the
Department of Local Government Finance (DLGF)
- Knowledge of or willingness to learn State Board of Accounts Accounting and
Uniform Compliance Guidelines
- Gateway reports: Budgets, Debt Management, Form 100-R, Other Post-Employment
- Benefits, Collective Bargaining Reporting and Uploading
- Make daily receipts and deposits for all revenue collected
- Reconcile bank statement monthly
- Prepare cash flows
- Gather information for tax anticipation warrants when needed
- Balance all funds and appropriations monthly
- Balance all grants and prepare financial statements for Department of Education
(DOE), prepare final expenditure reports and send to DOE on a timely basis
- Oversee accounts payable and payroll to make sure reports are completed on time
- Invest excess cash as needed
- Report to Department of Education the following:
a. Form 9 (Biannual Financial Report)
b. School Report Card (due annually)
c. All Federal Grants Compliance
d. Textbook Reimbursement (due annually)
e. DOE-CE report (due annually)
- See all new employees and discuss TERF, PERF, etc.
- Prepare claims for insurances and balance at the end of each month
- Form 515 - Student Tuition form for tuition students - annually
- Keep track of all Workman’s Compensation Claims and report to insurance company
- Notarize documents as needed
- Prepare teacher contracts
- Send County Treasurer’s Report - two times per year
- Publish annual performance report
- Prepare claims and keep track of all Debt Service payments
- Balance W-2s annually before mailing
- Prepare a budget appropriation for the Board of School Trustees on a monthly basis
- Any other duties as assigned by the Superintendent or Assistant to the Superintendent
Physical Demands: The physical demands here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee frequently is required to stand, walk, and sit. The employee is occasionally required to
reach with hands and arms. Specific vision abilities required by the job include close vision
sufficient to read typed or written material. Occasionally lift materials weighing 25 - 35 pounds.
Work Environment: The work environment characteristics described here are representative to
those an employee encounters while performing essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
The noise level in the work environment is usually moderate. Work is generally performed
indoors.
The information contained in this job description is for compliance with the Americans with
Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position.
The individuals currently holding this position perform additional duties, and additional duties
may be assigned.
The employee shall remain free of any alcohol or non-prescribed controlled substance in the
workplace throughout his/her employment in the Corporation.
