Top 7 Accounts assistant Jobs in Indianapolis, In

Office Administrator and Accounts Payable
Dora Hotel Company —Fishers, IN
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Paid time off
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Accounting Assistant - Accounts Receivable
Indiana State Teachers Association —Indianapolis, IN
- $47,277 - $63,536 a year
- Full-time
- Customer service
- Mid-level
- Office
- Health savings account
- Paid holidays
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9d
Accounts Receivable Assistant
Rosegate Village —Indianapolis, IN
- Data entry
- Trade school
- 1 year
- Paid holidays
- Health insurance
Quick Apply
4d
Sales Assistant – Pathway to Account Executive
Reagan Outdoor Advertising —Indianapolis, IN
- Email
- Organizational skills
- Contracts
- Entry level
Assistant Account Manager, Personal Lines
Conner Insurance —Indianapolis, IN
- Full-time
- Trade school
- Communication skills
- Entry level
Quick Apply
National Account Manager – Office Coffee Service
Heartland FPG —Carmel, IN
- Full-time
- Marketing
- 5 years
- Analysis skills
Quick Apply

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FBI Special Agent: Healthcare/Medical Expertise
Federal Bureau of Investigation —Indianapolis, IN
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COLUMBUS ACCOUNT MANAGER ASSISTANT
COLUMBUS DISTRIBUTING COMPANY —Columbus, OH
Valid driver's license with an acceptable driving record and the ability to travel throughout the assigned sales territory. 401(k) with Company Match.
$21.01 an hour
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4d
Project Coordinator - National Accounts
Loeb Electric —Columbus, OH
Electrical trade experience, construction experience, or field-based industry experience is valued and may strengthen execution judgment.
Quick Apply

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Office Administrator and Accounts Payable

Dora Hotel Company
Fishers, IN

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year

Benefits

Health insurance
Paid time off

Qualifications

Microsoft Excel
Attention to detail
Organizational skills
Microsoft Teams
Certified Notary Public
Productivity software
Kronos
OPERA

Full Job Description

This unique individual will be responsible for managing the day to day functions of the corporate office. An amazing attitude to help others is a must as they will be assisting vendors, guests of the office, hotel general managers and the corporate staff. They will be responsible for organizing office operations & procedures, controlling correspondence and providing administrative support to Dora Hotel Company portfolio.

Additionally, their responsibilities will include Accounts Payable functions. Entering invoices, maintaining vendor information, communicating with vendors and staff regarding differences, reconciling vendor statements, printing and mailing out checks are key functions to this critical role.

Strong organizational skills and attention to detail is required.

Duties and Responsibilities:

Office Administrator

Manages visitors and vendors of the office by greeting, directing and assisting in their needs
Manages the day to day corporate office functions
Maintains various supplies levels for the corporate office: office, kitchen & housekeeping
Maintains office calendar and weekly office notes
Manages mailings and postage accounts
Coordinates meetings and lunches held at the corporate office
Posts job openings and job descriptions for properties and corporate office
Maintains hotel properties stat sheets on a monthly basis
Manages the cleanliness of the office and maintenance of waste/trash
Coordinates with Corporate Construction Manager office maintenance and repairs issues
Notarize documents on a need basis
Prepares Team Associates anniversary letters for distribution
Ongoing support and assistance to the Dora Operations Team

Accounting and Accounts Payable

Enters corporate and other invoices for properties on an ongoing basis
Enters new vendors and maintains all vendor profile changes
Completes checks runs. All US properties check runs are on the 1st and 15th of the month. Kellogg, Canadian properties, check runs are completed on 10th, 20th and 30th of the month. Check runs entails invoice approval, printing checks, ACH payment verification, approval for release and mailing checks
Investigates and troubleshoots invoice discrepancies and/or errors
Pays bi-weekly payroll withholding EFTPS payments
Imports payroll for the properties from Kronos, payroll system, to M3, accounting system
Assist Human Resources and Payroll Department in various tasks such as maintaining motor vehicle report releases for the insurance agent
Ongoing support and assistance to the Dora Accounting Team

Job Requirements

Maintain a traditional in person work schedule. There is flexibility but the bulk of a Monday – Friday, 8:00 am – 5:00 pm work week is required.
Strong problem solving with the ability to quickly access vendor or employee phone calls to the appropriate individual.
Strong organizational skills and attention to detail is required.
Proven working experience in Accounts Payable, preferred
Hotel management company is preferred
State of Indiana notary preferred, or willing to obtain is required
Microsoft Office with a strong proficiency in Excel, Word and Teams is required
M3 Accounting Core and Opera Property Management System experience preferred

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

Health insurance
Paid time off

Work Location: In person

Quick Apply

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accounts assistant jobs in indianapolis, in

Office Administrator and Accounts Payable

Accounting Assistant - Accounts Receivable

Accounts Receivable Assistant

Sales Assistant – Pathway to Account Executive

Assistant Account Manager, Personal Lines

National Account Manager – Office Coffee Service

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