Job Summary:
The Accounting Assistant supports the company’s day-to-day accounting, procurement, and administrative operations. This position is responsible for assisting with accounts payable, bookkeeping, invoice processing, purchasing, vendor coordination, expense reconciliation, recordkeeping, and general office management responsibilities.
The Accounting Assistant must be organized, dependable, detail-oriented, and capable of managing multiple priorities while maintaining the confidentiality and accuracy of company financial information. This position works closely with company leadership, employees, vendors, and other departments to ensure financial transactions are processed accurately, purchasing activities are properly documented, and office operations run efficiently.
Essential Duties and Responsibilities:
· Review, code, enter, and process vendor invoices in accordance with company procedures and approval requirements.
· Assist with accounts payable activities, including verifying invoices, matching purchase orders and receipts, preparing payments, and maintaining accurate vendor records.
· Perform routine bookkeeping tasks, including recording financial transactions, maintaining supporting documentation, and assisting with general ledger accuracy.
· Reconcile company credit card transactions, vendor statements, expense reports, and other financial accounts.
· Assist with procurement activities, including obtaining quotes, preparing purchase orders, placing approved orders, and tracking purchases through delivery.
· Coordinate with vendors regarding pricing, order status, invoice discrepancies, returns, credits, warranties, and account information.
· Maintain organized electronic and physical records for invoices, receipts, purchase orders, contracts, vendor documents, and other accounting materials.
· Assist with customer invoicing, payment posting, collections documentation, and accounts receivable activities as assigned.
· Support monthly and year-end financial close activities by gathering documentation, reviewing transactions, and assisting with account reconciliations.
· Monitor office and operational supply levels, place approved orders, and maintain appropriate inventory records.
· Assist with employee expense reimbursements, mileage submissions, corporate card documentation, and related approval workflows.
· Provide administrative support, including document preparation, filing, data entry, correspondence, scheduling, shipping, receiving, and general office coordination.
· Help maintain vendor, employee, customer, and accounting information within applicable financial and business management systems.
· Identify missing documentation, transaction discrepancies, duplicate charges, incorrect billing, or unusual expenses and escalate concerns for review.
· Protect confidential financial, employee, vendor, and company information by following established security and document-retention procedures.
· Communicate professionally with employees, customers, vendors, and business partners regarding accounting, purchasing, and administrative matters.
· Assist with special projects, process improvements, audits, reporting requests, and other accounting or office management responsibilities as assigned.
Preferred Qualifications:
· Associate degree or higher in Accounting, Finance, Business Administration, or a related field, or an equivalent combination of education and relevant work experience.
· One to three years of experience in accounting, bookkeeping, accounts payable, procurement, or administrative support role within a professional business environment.
· Experience using accounting or enterprise resource planning (ERP) software such as QuickBooks, ConnectWise PSA, Microsoft Dynamics, Sage, NetSuite, or similar financial management platforms.
· Demonstrated experience processing accounts payable, reconciling vendor statements and corporate credit cards, preparing purchase orders, and maintaining accurate financial records with minimal supervision.
· Familiarity with procurement processes, including obtaining vendor quotations, managing purchase orders, tracking deliveries, maintaining inventory records, and coordinating with suppliers to resolve order discrepancies.
· Advanced proficiency with Microsoft Excel, including the use of formulas, sorting, filtering, pivot tables, and data validation, along with strong working knowledge of Microsoft Outlook, Word, and Teams.
· Experience supporting monthly or year-end financial close activities, assisting with audits, preparing financial reports, maintaining organized documentation, and ensuring compliance with internal accounting procedures.
· Previous experience working in a managed service provider (MSP), technology company, professional services organization, or other fast-paced environment where multitasking, accuracy, customer service, and cross-functional collaboration are essential.
· Effective communication skills, both verbal and written, sufficient to explain technical work and design decisions to non-technical audiences.
· A valid driver's license and reliable transportation for travel to client sites.
Pay: $42,000.00 - $54,000.00 per year
Benefits:
- Paid time off
- Referral program
Work Location: In person
