TITLE: Translation Services Specialist- Haitian
WHO WE ARE:
Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.
Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.
SUMMARY OF OPPORTUNITY:
The Translation Services Specialist is responsible for using their knowledge of two or more languages (including Haitian) and cultural meanings to translate texts from one language to another. In a fast-paced work environment, their duties include determining meaning of school and district communications to complete translations within set deadlines or review documents and translate them word-for-word with accuracy. They will also be responsible for revising already-translated documents to reflect current policies or other information changes as part of the IPS Service Center team. This specialist will also assist with incoming phone calls to the Service Center.
WHAT YOU’LL DO:
The following outlines what your core duties and responsibilities will be for this position and provides a sample overview of what your day-to-day may look like.
Core Duties and Responsibilities
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Reading original documents and translating them
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Proof reading and editing existing translated documents
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Translating presentations, official announcements, and external communications
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Providing translation services for IPS school personnel and central office staff upon request
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Providing on-site translation for Service Center call staff as needed
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Being sensitive to the culture of the original languages and the target languages during the translation process to ensure consistent use of language across all documents for the district
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Keeping up to date on preferred use of language in the education field by connecting with other bilingual staff (both internal and external)
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Answering incoming phone calls to support the Service Center
“Day in the Life” Overview
On a regular day, as the Translation Services Specialist, you might:
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Translate a PTA presentation from English to Haitian for a school principal
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Translate a Board resolution in preparation for IPS Board of Commissioners Action Session
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Collaborate with Graphic Design and Document Specialists to create new district communication materials
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Review, edit, and translate a community partner presentation for the Executive Leadership Team
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Screen and route the appropriately translated materials according to content of communications (routing duties require general knowledge of organizational operations and individual staff members’ assignments and status of work)
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Maintain and update translation vocabulary database
- Other duties as assigned
WHAT YOU’LL BRING: SKILLS AND MINDSETS
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As an ideal candidate for this role, you must have the following skills:
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Fluent in written and verbal translation skills in two or more languages (including Haitian)
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Skilled use of dictionaries and thesauruses to find the exact words
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Expert in using Translation Memory software
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Stellar time management skills to complete documents/projects on time
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Understanding of different cultures for translations
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Compassion and expertise in working with people from different cultural backgrounds and identities
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Exemplary customer service skills working with internal and external stakeholders
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Stronger work ethic, pride, and enthusiasm to ensure all communications reflect the standards and mission of IPS
EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS
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Associate’s Degree (A.A.) in Business Administration, Secretarial Sciences or equivalent from a university, two-year college or technical school, OR three to five years related experience and/or training, or equivalent combination of education and experience.
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Knowledge of basic word processing software and/or tools
FLSA CLASSIFICATION:
Non-Exempt
ELIGIBILITY FOR REMOTE WORK:
Eligible per supervisor’s discretion
PHYSICAL REQUIREMENTS:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, walk, and sit. The employee must regularly lift and/or move ten pounds, occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk or hear.
EEOC STATEMENT:
Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.
DISCLAIMER:
Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions but are an essential function.
