Top 486 Operations assistant Jobs in Indianapolis, In

Administrative Assistant
PDS —Indianapolis, IN
- $34.50 an hour
- Mid-level
- Military encouraged
- Organizational skills
- Commuter assistance
- Paid holidays
Quick Apply
Assistant Branch Operations Manager
Worldpac —Indianapolis, IN
- $50,500 - $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Wellness program
- Paid holidays
Assistant Manager Trainee
Stay Connected Management Inc —Carmel, IN
- $47,887.35 - $57,670.79 a year
- Weekends as needed
- Mentoring
- In-person
- Leadership
- Paid training
Quick Apply
15h
Assistant Manager
Valvoline Instant Oil Change —Indianapolis, IN
- $20.25 an hour
- Inventory management
- English
- Mid-level
- Paid training
- Health savings account
Quick Apply
Full-Time Assistant Store Manager
Aldi —Speedway, IN
- $25.50 - $26.50 an hour
- Full-time
- 18 years or older
- Merchandising
- Pass drug screening
- Paid parental leave
- AD&D insurance
6d
Assistant Director of Food and Beverage - Signia by Hilton Indianapolis
Hilton —Indianapolis, IN
- Full-time
- Sanitation
- Hotel
- Senior level
- Paid parental leave
- Employee stock purchase plan
Operations Assistant - Old National Centre (Part Time)
Live Nation —Indianapolis, IN
- Part-time
- Bar
- Microsoft Excel
- Microsoft Outlook
- Adoption assistance
6d
Office Operations Assistant
Ascension —Fishers, IN
- Full-time
- High school diploma or GED
- Clinic
- 1 year
- Disability insurance
- Health insurance
Administrative Assistant
INFO ORIGIN INC —Indianapolis, IN
- $20 - $23 an hour
- Contract
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
6d
Warehouse Operations Assistant
UniUni —Indianapolis, IN
- Online Application
- Computer literacy
- Bachelor's degree
- Warehouse
Quick Apply
10h
Assistant Coordinator of Championships and Alliances, Operations
NCAA —Indianapolis, IN
- Hybrid work
- Microsoft Word
- Writing skills
- Research
Quick Apply
3d
Office Assistant
Certified Lawns —Greenwood, IN
- $20 an hour
- Full-time
- Background check
- Office
- In-person
- Paid time off
- Opportunities for advancement
Quick Apply
Administrative Assistant, Herman B Wells Center for Pediatric Research
Indiana University —Indianapolis, IN
- $40,000 - $45,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Paid parental leave
- Health savings account
1d
RESCOM Administrative Assistant
The Townsend Corporation —Indianapolis, IN
- $22.00 - $24.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Paid time off
Quick Apply
9d
Assistant Property Manager
Flaherty & Collins Properties —Indianapolis, IN
- $25 - $27 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid training
- Paid parental leave
Quick Apply
Administrative Specialist
CW Construction Waste —Indianapolis, IN
- $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Treasury Operations Assistant
Indiana Members Credit Union —Indianapolis, IN
- Full-time
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
13d
Administrative Assistant - Counseling Center (Part-Time)
Christian Theological Seminary Inc. —Indianapolis, IN
- $18 an hour
- Part-time
- Management
- HIPAA
- High school diploma or GED
Quick Apply
Clerical Assistant
State of Indiana —Indianapolis, IN
- From $29,588 a year
- Microsoft Word
- Microsoft Excel
- Management
- Free parking
- Paid parental leave
13d
Executive Administrative Assistant
Quality Correctional Care —Carmel, IN
- $55,000 - $65,000 a year
- Full-time
- Google Workspace
- Addiction Medicine
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
1h

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Administrative Assistant

PDS -
Indianapolis, IN

Quick Apply

Job Details

$34.50 an hour

Benefits

Commuter assistance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Employee assistance program
Vision insurance
Life insurance
Paid sick time

Qualifications

Mid-level
Organizational skills
2 years
Communication skills
Time management

Full Job Description

Be the Face of Excellence: Administrative Assistant Opportunity

Location: Indianapolis, IN | Payrate: $34.50/hour | Schedule: 7 AM to 4 PM or 8 AM to 5 PM.

Are you a highly organized professional who thrives on keeping operations running smoothly while creating exceptional experiences for employees, visitors, and business partners? PDS Tech Commercial is seeking an Administrative Assistant to support a leading HVAC manufacturing organization. In this pivotal role, you'll serve as the heartbeat of the office—ensuring seamless daily operations, supporting leadership initiatives, and fostering a welcoming, productive workplace culture.

If you're a proactive problem-solver with outstanding communication skills and a passion for organization, this is your opportunity to make a meaningful impact every day.

What You'll Do

As the Administrative Assistant, you'll be a trusted resource for employees, leadership, customers, vendors, and visitors while managing essential administrative and office operations.

Front Desk & Visitor Experience

Serve as a professional and positive ambassador of the company.
Welcome customers, vendors, partners, and visitors, directing them to appropriate locations.
Manage the main telephone line, route calls, take messages, and transfer callers as needed.
Coordinate visitor parking validation and support site access procedures.

Office Operations & Administration

Manage incoming and outgoing mail, courier services, and inter-office correspondence.
Order, receive, and maintain common office and breakroom supplies.
Coordinate with building management, security personnel, and facility teams regarding daily operations and maintenance concerns.
Manage employee parking passes and serve as a liaison with contracted parking garage management.
Coordinate employee security badge assignments and access requests.
Maintain employee distribution lists and administrative records.

Event & Meeting Coordination

Assist with scheduling executive visits, leadership meetings, workshops, employee events, and one-on-one meetings.
Coordinate supplier meetings, facility tours, and internal presentations.
Support Employee Engagement initiatives and company-sponsored events.
Develop and prepare presentation materials for departmental and executive leadership meetings.
Maintain and enhance conference room functionality and readiness.

Culture & Employee Engagement

Help create a positive workplace experience through morale-building activities and office events.
Support recognition programs, including award processes and employee appreciation initiatives.
Assist with office improvement projects and employee communication efforts.
Communicate important building, landlord, and local site information impacting employees and visitors.

What We're Looking For

Required Qualifications

Associate's Degree required.
Minimum of 2 years of receptionist, administrative support, or customer service experience.
Strong proficiency with Microsoft Office 365.
Excellent verbal and written communication skills.
Exceptional interpersonal skills with a customer-focused mindset.
Strong organizational abilities and attention to detail.
Ability to prioritize multiple responsibilities while meeting deadlines.
Demonstrated problem-solving skills and sound judgment.
Ability to handle confidential and sensitive information with professionalism and discretion.
Self-starter with strong follow-through and a proactive approach to work.
High level of integrity, professionalism, and dependability.

Preferred Qualifications

Experience supporting executive leadership teams.
Previous experience in a corporate, manufacturing, engineering, or industrial environment.
Event planning, employee engagement, or office management experience.
Experience coordinating facilities, building services, or vendor relationships.

Key Skills & Competencies

Professional phone etiquette and customer service skills.
Strong understanding of business and corporate environments.
Ability to anticipate needs and proactively resolve issues.
Excellent time management and multitasking capabilities.
Ability to recognize when issues require escalation and take appropriate action.
Positive attitude and strong sense of urgency in delivering results.

Ready to Make an Impact?

If you're an organized, customer-focused professional who enjoys creating exceptional experiences and keeping operations running smoothly, we want to hear from you.

Apply today and bring your administrative expertise, positive energy, and organizational talent to a team where your contributions truly matter!

Pay Details: $34.50 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Quick Apply

Refine Your Search

operations assistant jobs in indianapolis, in

Administrative Assistant

Assistant Branch Operations Manager

Assistant Manager Trainee

Assistant Manager

Full-Time Assistant Store Manager

Assistant Director of Food and Beverage - Signia by Hilton Indianapolis

Operations Assistant - Old National Centre (Part Time)

Office Operations Assistant

Administrative Assistant

Warehouse Operations Assistant

Assistant Coordinator of Championships and Alliances, Operations

Office Assistant

Administrative Assistant, Herman B Wells Center for Pediatric Research

RESCOM Administrative Assistant

Assistant Property Manager

Administrative Specialist

Treasury Operations Assistant

Administrative Assistant - Counseling Center (Part-Time)

Clerical Assistant

Executive Administrative Assistant

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