Top 10 Spa receptionist Jobs in Indianapolis In

Front Desk / MedSpa Receptionist
Indiana Medical Center —Greenwood, IN
- $16 - $18 an hour
- Part-time
- Front desk
- Cleaning
- In-person
- Paid time off
- Employee discount
Quick Apply
2d
Front Desk Spa Concierge - Prime IV Health and Wellness - Zionsville/Carmel/Noblesville
Prime IV Hydration & Wellness Spa (Carmel / Zionsville / Noblesville) —Zionsville, IN
- From $18 an hour
- Part-time
- Google Workspace
- Customer service
- High school diploma or GED
- Employee discount
- Flexible schedule
Quick Apply
11d
Front Desk Receptionist
Rejuve Salon Spa —Carmel, IN
- $12 - $16 an hour
- Part-time
- Serving
- Organizational skills
- Communication skills
- Disability insurance
- Health insurance
Quick Apply
Sales Receptionist
MassageLuXe —Indianapolis, IN
- $13 - $15 an hour
- Part-time
- Sales
- Customer service
- Computer literacy
- Health insurance
- Vision insurance
Quick Apply
Lead Receptionists
Robert's Salon and Day Spa —Greenwood, IN
- Weekends as needed
- Mid-level
- Organizational skills
- Communication skills
Hiring Receptionist/ Front Desk
Vogue Nail Spa —Indianapolis, IN
- $13 - $14 an hour
- Part-time
- Hotel
- Organizational skills
- In-person
- Flexible schedule
Quick Apply
2d
Pet Care Concierge - Grooming Salon Front Desk and Retail
Woof Gang Bakery & Grooming Westfield —Westfield, IN
- $15 - $17 an hour
- Full-time
- Hospitality
- Customer service
- Merchandising
- Health insurance
- Dental insurance
Quick Apply
Hiring Receptionist/ Front Desk
Vogue Nail Spa Fishers —Fishers, IN
- $12 - $15 an hour
- Part-time
- Inventory management
- Office
- Organizational skills
- Employee discount
- Flexible schedule
Quick Apply
5d

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Front Desk Spa Concierge - Prime IV Health and Wellness - Zionsville/Carmel/Noblesville
Prime IV Hydration & Wellness Spa (Carmel / Zionsville / Noblesville) —Zionsville, IN
Prior experience in hospitality, wellness, spa, or medical front desk preferred. Make follow-up calls to check on client experience and encourage repeat visits.
From $18 an hour
Quick Apply
11d

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Spa Receptionist - Full-Time
Boss Gal Beauty Bar —Columbus, OH
Client touch points include, phone calls, in-person, email and social media messages. Experience in front line guest service (hospitality and retail highly…
From $15 an hour
Quick Apply
8d
Spa Receptionist - Part-Time Weekend
Boss Gal Beauty Bar —Columbus, OH
Client touch points include, phone calls, in-person, email and social media messages. Experience in front line guest service (hospitality and retail highly…
From $15 an hour
Quick Apply
8d

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Front Desk / MedSpa Receptionist

Indiana Medical Center -
Greenwood, IN

Quick Apply

Job Details

Part-time | Full-time
$16 - $18 an hour
2 days ago

Benefits

Paid time off
Employee discount

Qualifications

Customer relationship building
Managing clients in a customer support role
Front desk
Clinical confidentiality policies

Full Job Description

Job Title: Front Desk / MedSpa Receptionist

Reports to: Practice Manager / Owner / CEO

Details: Full Time or Part Time / W2

Are you friendly, organized, and naturally great at making people feel welcome?

Indiana Medical Center is looking for an outgoing and dependable Front Desk / MedSpa Receptionist to join our growing team. This position is ideal for someone who enjoys helping people, managing details, building client relationships, and contributing to a positive and professional environment.

The front desk is the heart of our practice. You will often be the first and last person our clients interact with, making your role an important part of the overall client experience.

Our ideal candidate is warm, confident, detail-oriented, comfortable discussing services and pricing, and able to manage multiple responsibilities in a fast-paced environment.

Role

As the Front Desk / MedSpa Receptionist, you will manage the daily front desk experience and help ensure the clinic operates smoothly and efficiently.

You will greet clients, answer phone calls and messages, schedule appointments, process payments, explain services, support membership and package sales, and communicate closely with providers and leadership.

This position is more than answering phones and checking clients in. You will play an active role in client retention, appointment scheduling, rebooking, sales, and the overall growth of the practice.

Key Responsibilities

Welcome every client with a warm, friendly, and professional attitude.
Manage client check-in and checkout while ensuring all required forms, consents, and account information are complete.
Answer incoming phone calls, text messages, emails, and online inquiries promptly and professionally.
Schedule, confirm, reschedule, and cancel appointments using the clinic’s scheduling software.
Match clients with the appropriate service or provider based on their needs, concerns, and scheduling preferences.
Educate clients about available treatments, memberships, packages, promotions, financing options, and skincare products.
Rebook clients before they leave based on the provider’s recommended treatment plan.
Follow up with new leads, consultation inquiries, missed calls, and clients who have not yet scheduled.
Confirm upcoming appointments and help reduce cancellations and no-shows.
Manage the waitlist and contact clients when earlier appointments become available.
Process payments accurately, including cash, credit cards, gift cards, packages, memberships, and financing transactions.
Verify that client accounts, packages, memberships, and payment information are accurate.
Assist with retail product purchases and provide basic product information when appropriate.
Maintain an organized, clean, and welcoming reception and waiting area.
Support providers by communicating schedule changes, client arrivals, delays, and special requests.
Help resolve client questions or concerns calmly and professionally, escalating concerns to leadership when needed.
Request client feedback and encourage satisfied clients to leave Google reviews.
Maintain client confidentiality and follow all privacy and clinic policies.
Assist with administrative responsibilities, inventory support, filing, data entry, and other operational tasks as assigned.
Participate in team meetings, sales training, coaching, and professional development.

Requirements

Previous front desk, receptionist, customer service, hospitality, retail, medical office, salon, or spa experience is preferred.
MedSpa, medical office, dermatology, plastic surgery, wellness, or aesthetic industry experience is highly preferred.
Strong customer service and relationship-building skills.
Friendly, enthusiastic, professional, and confident when communicating with clients.
Comfortable discussing prices, recommending services, and supporting sales goals.
Punctual, dependable, and committed to maintaining a consistent schedule.
Comfortable learning new technology, software, and clinic procedures.
Experience with Vagaro, Square, Mindbody, PatientNow, Aesthetic Record, or similar scheduling software is a plus.
Ability to maintain confidentiality and handle sensitive client information appropriately.
Availability to work weekdays and weekends required.

Results (Key Performance Indicators)

Performance will be measured by client experience, scheduling accuracy, responsiveness, sales support, and contribution to practice growth.

Appointment scheduling accuracy: 98% or higher
Client check-in and checkout accuracy: 100%
Payment collection accuracy: 100%
Incoming calls and messages responded to promptly during business hours
Appointment confirmation completion: 100% of scheduled clients contacted according to clinic procedures
Client rebooking rate: 70% or higher

Reward

Competitive hourly plus bonuses $16-18/hr base
Performance-based bonus opportunities tied to KPIs
Paid Time Off
Employee discounts on products and services
Professional development opportunities
Career growth within a rapidly growing organization

Most importantly, you will have the opportunity to become an important part of a growing team while helping clients feel welcomed, supported, and confident throughout their experience with Indiana Medical Center.

Pay: $16.00 - $18.00 per hour

Benefits:

Employee discount

Application Question(s):

Are you available to work weekdays and weekends?

Experience:

Front desk: 1 year (Required)
medspa or medical office: 1 year (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

spa receptionist jobs in indianapolis in

Front Desk / MedSpa Receptionist

Front Desk Spa Concierge - Prime IV Health and Wellness - Zionsville/Carmel/Noblesville

Front Desk Receptionist

Sales Receptionist

Lead Receptionists

Hiring Receptionist/ Front Desk

Pet Care Concierge - Grooming Salon Front Desk and Retail

Hiring Receptionist/ Front Desk

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