Top 24 Assistant front office manager Jobs in Iowa

Administrative Assistant
City of Marion —Marion, IA
- From $51,623 a year
- Overtime
- Word processing
- Computer literacy
- Basic math
12d
Executive Assistant
Immanuel —Pleasant Hill, IA
- 8 hour shift
- Background check
- Pass drug screening
- Mid-level
- Wellness program
- Health savings account
Human Resources Assistant
Drake University —Des Moines, IA
- Online Application
- Office
- High school diploma or GED
- University
Front Desk Agent
Stoney Creek Hospitality Corporation —Sioux City, IA
- $16 an hour
- Weekends as needed
- Sanitation
- Hotel
- High school diploma or GED
Quick Apply
6d
District Manager - DM - IA
Iowa Cannabis Company —Iowa City, IA
- $80,000 a year
- Weekends as needed
- Merchandising
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Front Desk Agent
WAUKEE HOTEL LLC —Waukee, IA
- Hotel
- Ability to lift 50 pounds
- Driver's License
Quick Apply
Hotel General Manager
American Cruise Lines —Fort Madison, IA
- Full-time
- Pass drug screening
- No experience needed
- 3 years
- Dental insurance
- Vision insurance
Quick Apply
Front Desk Associate
Comfort Inn by Choice Hotels —Marshalltown, IA
- From $13 an hour
- Part-time
- Inventory management
- Hotel
- High school diploma or GED
- Paid time off
Quick Apply
19h
Hotel Front Desk
Q Casino + Resort —Dubuque, IA
- $15.25 an hour
- Part-time
- Hotel
- High school diploma or GED
- Organizational skills
Quick Apply
Community Assistant
Tailwind Group, Inc. —Ames, IA
- $12 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Organizational skills
Quick Apply
Assistant Hotel Operations Manager
Q Casino + Resort —Dubuque, IA
- Weekends as needed
- Inventory management
- Mid-level
- 3 years
Quick Apply
Tax Administrative Assistant
Eide Bailly LLP —Dubuque, IA
- Overtime
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Profit sharing
- Disability insurance
5d
Assistant general manager
Sorrento Holdings cr llc —Cedar Rapids, IA
- From $48,000 a year
- Full-time
- Background check
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
5d
Front Desk/ Night Auditor
VKB Management —Des Moines, IA
- $14 - $15 an hour
- Part-time
- Inventory management
- Hotel
- High school diploma or GED
Quick Apply
Director of Hotel Operations
Q Casino + Resort —Dubuque, IA
- Full-time
- 5 years
- Bachelor's degree
- Business Administration
Quick Apply

Discover related jobs

Based on your search for assistant front office manager jobs.

Hotel Housekeeping Manager
AC Marriott —Cedar Rapids, IA
Ensures guest satisfaction through quick attention to questions, concerns or problems. Ensures proper storage and security of housekeeping room keys.
$52,000 - $58,000 a year
Quick Apply
Assistant General Manager - Housekeeping
Drury Hotels Company LLC —West Des Moines, IA
Bachelor’s degree in hospitality, business, or related field preferred. Provide expert leadership across all departments of the hotel taking the lead on…
20h

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Administrative Assistant
Alcohol, Drug & Mental Health Board Franklin Cty. —Columbus, OH
Answer all incoming phone calls promptly; provides and records accurate information and transfers information in a timely manner; greet and direct visitors,…
$23.57 - $26.37 an hour
Quick Apply
HR Administrative Assistant
HEART OF OHIO FAMILY HEALTH CENTERS —Columbus, OH
All facilities have a medical office environment with front-desk reception area, separate patient examination rooms, nursing stations, pharmacy stock room,…
$22 - $24 an hour
Quick Apply
11d

Show more jobs in cities nearby

I want to receive the latest job alert for assistant front office manager in iowa

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

assistant front office manager jobs near iowa

Administrative Assistant

City of Marion -
Marion, IA

Apply Now

Job Details

Full-time
From $51,623 a year
12 days ago

Qualifications

Visitor query response
Computer operation
Correspondence management
Email customer support
Phone communication
Word processing
Spreadsheets
Copy machines
Basic math
Greeting customers
Employee relationship building
Collaborating with government agencies
English
Data summary reports
High school diploma or GED
Database management
Accounting data entry
Financial records management
Desktop applications
Data entry
Typing
Government records management
Productivity software
Document management
Grammar Experience
Editing
Stakeholder relationship building
File organization
Office phone management

Full Job Description

Administrative Assistant Position

Position Open Until Filled

JOB INFORMATION

Job Title: Administrative Assistant

Civil Service: No

Department: Building Department/Rental Housing

Bargaining Unit: Non-Bargaining

Reports to Position: Building Manager

Pay Grade: Grade 5

Location: City Hall

Overtime Status: Hourly

FLSA Status: Paid Overtime

JOB SUMMARY

This position provides a high level of secretarial and administrative support to the Rental Housing division of the building department. The administrative assistant maintains records, answers telephones, processes mail, provides customer assistance, and research information in regard to rentals, landlords and tenants. Additionally, the administrative assistant provides information to the public; manages the rental housing process, department records and various department accounting functions. Schedules inspections with landlords for the housing inspector by mail, email, or phone. This role works closely with the rental housing inspector to ensure a streamlined, cohesive effort across the division.

The nature of this position is such that the employee has considerable independence in performing routing work. While the employee operates with independent judgement on routine tasks, the Building Manager provides guidance, regular alignment, and support as needed for complex assignments.

ESSENTIAL JOB DUTIES/WORK PERFORMED

Process incoming and outgoing mail.
Draft letters of inspection notices.
Maintains a rental housing database by gathering information, entering data, and tracking landlord rental units.
Update monthly statements and processes invoices.
Actively audit and optimize the rental inspection scheduling workflow to reduce gaps, minimize travel time for inspectors, and improve turnaround for landlords.
Serve as a primary administrative liaison to confidently answer routine ordinance inquiries, guide tenants through rental compliance processes, and defuse sensitive customer service situations.
Lead the creation and updating of educational outreach materials, landlord FAQ guides for the city website, and onboarding resources for landlords navigating city compliance.
Serve as a trained backup to the permit technicians in the building department on a limited basis.
Perform other duties and related work as assigned.

REQUIRED KNOWLEDGE AND SKILLS

Coordinate the records management effort within the housing department; assist Department with preparation of the Department housing reports.
Respond to customer requests for information on rental housing properties.
Provide administrative support to the Building Official, and the housing inspector in regard to the rental housing department.
Maintain landlord records in a data system for various transactions of the housing department, including properties owned and rented, payments received and payments dues.
Provide administrative support, when appropriate, to the Building and Engineering Department Administrative Assistants by greeting customers at the front counter, responding to telephone and customer walk-in inquiries and accepting applications.
Cross train to complete tasks performed by Building Department techs on a limited basis and when appropriate.

ESSENTIONAL FUNCTIONS/PHYSICAL REQUIREMENTS

Ability to effectively communicate in English with citizens and employees by telephone or face to face.

Ability to read, speak, write and understand English. Skilled in written and spoken communication of administrative and technical data with strong grammar/spelling knowledge sufficient to screen own work as well as that of others.
Excellent coordination and people skills, including ability to establish and maintain good working and interpersonal relationships with the general public, management, City staff, members of the board and commissions, elected officials, leadership of other government agencies, as well as with other private and public organizations.
Ability to read and understand instructions, reports, strategic planning documents, correspondence, trade journals and policies at a college level.
Ability to perform general math calculations finding increases/decreases, calculating percentages, basic math and creating charts at a college level.
Ability to operate telephone, computer keyboard, calculator, typewriter, photocopier and similar electronic and manual office machines. Skilled in entering, organizing and retrieving data using computerized spreadsheets and databases, in preparing reports, presentations and correspondence using work processing and other software, use of internet for research, communication and data exchange.
Ability to bend, reach, climb, stoop and lift 40 pounds for filing and records retrieval.
Ability to sit for long period of time for typing and computer work.
Ability to readily develop an understanding of organizational functions, policies, and procedures as prescribed by management.
Ability to make minor decisions in accordance with established laws, rules and regulations.
Ability to maintain clerical records and prepare accurate reports as required.
Ability to prepare effective correspondence on routine matters and perform some office management duties without supervision.
Ability to understand and implement oral and written instructions.
Good telephone skills and presence.

QUALIFICATIONS

High school diploma or equivalency required.
Strong communication skills, both oral and written, with sufficient command of English to effectively compose and edit documents; ability to review technical documents, interpret and organize data and information.
Three years of experience in a similar role in a technical environment with exposure to the public world would be advantageous.
Any acceptable combination of education, training and experience that provides the above knowledge, abilities and skills may be substituted.

WORKING CONDITIONS

Work is primarily sedentary, involving sitting 95% of the time, standing and walking 5% of the time.
Vision requirements: The standard for use with those whose work deals with preparing and analyzing data and figures, extensive reading, and the use of a computer terminal.
Required physical activities include hearing, talking, finger dexterity and repetitive motions.
Work is primarily performed in an office setting.

REQUIRED BACKGROUND CHECKS

Sex Offender Registry Check
Criminal Record Check

Apply Now

Refine Your Search

assistant front office manager jobs in iowa

Administrative Assistant

Executive Assistant

Human Resources Assistant

Front Desk Agent

District Manager - DM - IA

Front Desk Agent

Hotel General Manager

Front Desk Associate

Hotel Front Desk

Community Assistant

Assistant Hotel Operations Manager

Tax Administrative Assistant

Assistant general manager

Front Desk/ Night Auditor

Director of Hotel Operations

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for assistant front office manager in iowa

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected