Oak View Group:
Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.
Overview:
The Catering Coordinator is responsible for supporting the Catering and Culinary Departments' operations with administrative functions related to providing support for events, temporary staff coordination, executing meal functions, and other duties as assigned.
This role pays an hourly rate of $22.00-$25.00
Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)
This position will remain open until October 23, 2026.
Responsibilities:
- Provides support to the Catering & Culinary Departments with coordination and communication of operation set-up timelines.
- Updates their own BEO Book promptly for accurate communication between departments.
- Creating, organizing, and pulling signage for events as needed.
-
Receives new hire information from Senior Catering Manager. Provide department orientation and tour.
-
Participates in weekly BEO meetings and staff meetings, as required, to help facilitate excellent communication of information between teams.
- Interview and hire for open positions.
-
Updates employee schedules for Catering employees including new employees’ availability, availability updates, and RTO requests, and sends out revised schedules with necessary changes.
-
Prints schedules for Catering department as well as timesheets for Catering staff
- Coordinates with staffing agencies on required temporary staff needs in the area of Catering, Culinary & Dish.
- Check in temporary staff for shifts, accurately report temp hours to the agency, turn in timesheets for temp staff to Office Manager, and sign off on electronic time records for agencies.
- Provide administrative support to the Catering Department in the following areas, but not limited to, creating replenishment sheets, creating function signage, maintaining all contact sheets, schedules, and employee email lists; and department birthday cards.
- Track office stock levels and email Office Manager when supplies need to be ordered.
-
Oversee catered events and staff as directed.
- Maintain employee attendance tracker and communicate attendance points.
-
Responsible for paycheck distribution on paydays.
-
Ordering paper and coffee supplies and inventory.
-
Update employee communication postings.
Qualifications:
- Associate’s degree (A.A.) or equivalent from a two-year college or technical school, or an equivalent combination of education and experience, is preferred.
-
Previous experience in an administrative role a plus.
-
Excellent communication & interpersonal skills and ability to work in a fast-paced, event-driven environment.
- Intermediate computer skills in a Windows format with experience in MS Word, Excel & Outlook.
-
Detail-oriented, with the ability to multi-task and effectively prioritize many tasks.
- Ability to be self-directed and work independently.
- Ability to work a varied schedule, including days, evenings, and weekends, to support catered functions.
Strengthened by our Differences. United to Make a Difference:
At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer:
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.
