Top 3 Senior executive assistant Jobs in Iowa

Senior Administrative Advancement Associate, Organizational Leadership
UI Center for Advancement —Iowa City, IA
- Office
- Microsoft Office
- High school diploma or GED
- Work from home
1d
Senior Administrative Assistant
Eide Bailly LLP —Des Moines, IA
- Full-time
- Microsoft Outlook
- 5 years
- Computer literacy
- Profit sharing
- Disability insurance

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Senior Administrative Advancement Associate, Organizational Leadership

UI Center for Advancement -
Iowa City, IA

Apply Now

Job Details

1 day ago

Benefits

Work from home

Qualifications

Optimizing workflow processes
Data integrity assurance
Customer records maintenance
Confidential information handling
Office activity coordination
Business travel arrangements
Operations coordination
Process improvement
Executive administrative support
Collaboration with board members
Microsoft Office
High school diploma or GED
Expense reports
Records management
Data management
Task prioritization
Collaborative technology platforms
Organizational skills
SharePoint
Managing executive calendars
Tour planning
Senior level
4 years
Associate's degree
Process management

Full Job Description

Reporting to the President and CEO, the Senior Administrative Advancement Associate provides high-quality administrative support to ensure efficient day-to-day operations. This role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The position routinely handles sensitive information and must demonstrate professionalism and discretion in all interactions.

The ideal candidate is proactive, reliable, and skilled at coordinating logistics, managing schedules, and supporting administrative processes across teams.

Provide high level administrative support to the President & CEO, ensuring priorities are organized and tasks are completed accurately and efficiently.
Manage and maintain the President’s calendar, including scheduling meetings, balancing priorities, and applying an understanding of timing and preferences.
Coordinate travel arrangements, including flights, lodging, transportation, and itineraries; collaborate with internal partners as needed to align schedules and logistics.
Partners with the Board Relations and CEO Engagement Director to ensure the logistics are aligned with the work being done to prepare the President and CEO for the engagement.
Track, process, and reconcile expenses, ensuring timely submission and accurate reporting.
Provide administrative support for UICA leadership functions, and executive-level events, including scheduling.
Assist with administrative processes that require coordination across UICA and university partners.
Assists with stewardship and outreach processes as requested.
Maintain and update records in constituent and administrative systems to ensure data accuracy.
Utilize and maintain proficiency in administrative tools and systems, including Microsoft 365, SharePoint, OneDrive, and expense management platforms.
Identify opportunities to improve administrative processes and enhance efficiency.
Handle confidential information with a high level of integrity and professionalism.

Education & Experience: HS diploma + 9 years administrative experience, OR associate’s degree + 7 years administrative experience, OR bachelor’s degree + 4 years administrative experience.

*Most work will be performed on site with some flexibility to work from home on occasion. Our office is located in Iowa City, IA.*

*Please attached a cover letter with application.*

Education

Required

High School or better in any major

Preferred

Associates or better in any major
Bachelor's or better in any major

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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