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FLSA Status: E Pay Grade: 37 Days of Work: 240
LEXINGTON / RICHLAND SCHOOL DISTRICT FIVE, SOUTH CAROLINA
JOB TITLE: DIRECTOR OF FACILITIES OPERATIONS
FACILITIES / OFFICE OF OPERATIONS
DISTRICT OFFICE
GENERAL SUMMARY
This position manages all construction and ongoing maintenance of facilities for the District. Prepares and monitors the departmental budget by projecting needs and monitoring expenditures, determining staffing needs, overseeing payroll for maintenance staff and allocating funds for department operational expenses. Establishes policies and procedures for ongoing review of repair programs and coordinating scheduling of repairs to facilities; manages purchasing and general contracting functions for District facilities. Assists district staff and school principals in reviewing facilities regarding existing and potential problems. This position is under limited supervision.
ESSENTIAL FUNCTIONS
Plans, directs and oversees the construction, renovation, repair, maintenance and operation of District facilities, equipment and systems, ensuring compliance with all applicable laws, regulations, policies, procedures and standards.
Supervises subordinate supervisory, technical and support staff; supervisory duties include instructing, assigning, reviewing and planning work of others; maintaining standards; coordinating activities; recommending new employees; acting on employee problems; and recommending employee transfers, promotions, discipline and discharge. Reviews the work of subordinates for completeness and accuracy; evaluates and makes recommendations as appropriate; offers advice and assistance as needed.
Works with District and school administrators, staff and parent-teacher organizations to identify short- and long-term District needs related to facility and property improvements; develops and implements a comprehensive five-year plan to meet those needs.
Develops and updates the Five Year Capital Budget and presents to the Board of Trustees on an annual basis.
Develops and implements a preventive maintenance program for facilities and facility systems to ensure long-term performance and safety.
Participates in the process of facility site selection and acquisition, and the development of architectural plans.
Manages architects and contractors to achieve the desired intent, coordinating all architectural, engineering and other consultants and administering contracts for production of design, drawings and specifications for bidding and construction purposes by consultants.
Recommends selection of construction contractors to carry out work as designed, administers construction contracts, approves contractor "submittal documents" (shop drawings and samples) during construction, approves contractor work, and authorizes payments to consultants and contractors.
Works directly with all governmental, local building and fire department officials and is familiar with all current building and fire codes regarding hazardous occupancies. Ensures that all work done adheres to zoning, hazardous waste, traffic, and other pertinent governmental and safety regulations and that security and fire alarm systems are maintained in good working order.
Possesses a working knowledge of financial, accounting, and economic principles to effectively manage and report project progress as well as department budget responsibilities. Generates accurate, detailed construction budgets, project schedules and timelines and financial spreadsheets. Ensures completion of construction projects on time and within the defined budget.
Directs and supervises district personnel assigned to Department of Facilities Operations.
Directs regular daily maintenance operations and custodial functions. Directs work involved in operating and maintaining heating, cooling, or ventilation equipment and formulates plans to update systems and/or reduce operating costs.
Coordinates use of buildings by outside groups in accordance with Board Policy and fee schedules.
Attends Board meetings and prepares reports as requested; promotes good public relations through professional execution of job responsibilities.
Performs other related duties as required.
MINIMUM TRAINING AND EXPERIENCE
Bachelor’s Degree in mechanical engineering, industrial engineering, civil engineering, construction management, construction management, facilities management, or a related field. Master’s degree preferred.
Five years of experience in facility operations or management, including experience in an administrative or supervisory role.
May require a valid state driver’s license.
Valid and current Professional Engineer (PE) designation is preferred.
Must possess knowledge of construction methods, planning and scheduling, cost accounting and computer programs, supervisory practices and principles, purchasing and contracting policies and practices, and have the ability to effectively communicate with supervisors, peers, and subordinates.
KNOWLEDGE/SKILLS
Knowledge of the methods, procedures and policies of School District Five of Lexington and Richland Counties as they pertain to the performance of duties of the position. Knowledge of the functions and interrelationships of the District and other governmental agencies. Knowledge of the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Knowledge of administrative principles involved in developing, directing and supervising various programs and related activities. Knowledge of proper English usage, punctuation, spelling and grammar. Knowledge of modern office practices and technology. Knowledge of the terminology and various professional languages used within the department. Knowledge of the occupational hazards and safety precautions of the industry. Skill in the use of computers for word and data processing and records management. Ability to develop and maintain a positive rapport with District employees. Ability to make sound, educated decisions. Ability to plan, organize and direct a support staff. Ability to apply supervisory and managerial concepts and principles. Ability to offer instruction and advice to subordinates and co-workers regarding departmental policies, methods and regulations. Ability to perform employee evaluations and to make recommendations based on results. Ability to offer training and assistance to co-workers and employees of other departments as required. Ability to use independent judgment and discretion in supervising various programs including the handling of emergency situations, determining procedures, setting priorities, setting schedules, maintaining standards, planning for future District needs and resolving problems. Ability to plan and develop daily, short- and long-term goals related to District purposes. Ability to take the initiative to complete the duties of the position without the need of direct supervision. Ability to plan, organize and prioritize daily assignments and work activities. Ability to learn and utilize new skills and information to improve job performance and efficiency. Has the mathematical ability to handle required calculations. Ability to read and interpret complex materials pertaining to the responsibilities of the job. Ability to assemble and analyze information and make written reports and records in a concise, clear and effective manner. Ability to maintain confidentiality as required. Ability to produce quality work despite the stress of deadlines. Ability to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation. Ability to make public presentations. Ability to react calmly and quickly in emergency situations.
WORKING CONDITIONS
Duties are performed in an office or school facility with no significant exposure to adverse environmental conditions. Physical demands are restricted to sedentary work requiring occasional lifting/moving of items up to 25 pounds. Requires standing or sitting for sustained periods of time; walking or moving from one work site to another; manual dexterity to pick, pinch, type, or otherwise work primarily with fingers e.g., routine keyboard operations; mental acuity including the ability to make rational decisions through sound logic and deductive processes; hearing to receive detailed information and to make the discrimination in sound; and the ability to express ideas by means of the spoken word and have close visual acuity. Other physical abilities that may be required: balancing, crouching, handling, kneeling, reaching, repetitive motion, and stooping.
Job Type: Full-time
Pay: $91,988.69 - $133,185.85 per year
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Education:
- High school or equivalent (Preferred)
Experience:
- Facilities Operations: 1 year (Preferred)
Work Location: In person
