Top 679 Administrative support coordinator i Jobs in Irvine, Ca

Administrative Coordinator
Sisters of St. Joseph of Orange —Orange, CA
- $25.75 - $31.05 an hour
- Part-time
- Mid-level
- Office
- 3 years
Administrative Support Coordinator
California State University, Long Beach —Long Beach, CA
- $4,047 - $5,896 a month
- Temporary
- Microsoft Word
- Background check
- Management
- Paid holidays
- Health insurance
11d
Project Coordinator
Coast Community College District —Orange County, CA
- $26 - $30 an hour
- Mid-level
- US work authorization
- Organizational skills
- Health insurance
Administrative Assistant I - Part-Time (Temporary)
Baker College —Newport Beach, CA
- $20 - $25 an hour
- Part-time
- Hybrid work
- Office
- High school diploma or GED
- Organizational skills
Quick Apply
Patient Care & Communications Coordinator
Billy The Kids Pediatric DDS —Irvine, CA
- $25.08 - $30.21 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Office
- Employee discount
Quick Apply
5d
Administrative Support Coordinator
California State University —Long Beach, CA
- Online Application
- Microsoft Word
- Background check
- Management
- Paid holidays
- Health insurance
11d
Workplace Coordinator
Cie —Irvine, CA
- Office
- Front desk
- 2 years
- Profit sharing
- Disability insurance
Quick Apply
Administrative Support Coordinator I
California State University —Fullerton, CA
- Online Application
- Background check
- Word processing
- English
- Paid holidays
- Dental insurance
10d
DEPARTMENT ASSISTANT - P/T
City of Newport Beach, CA —Newport Beach, CA
- $28.21 - $41.65 an hour
- Part-time
- Clean driving record
- Word processing
- Computer literacy
Transaction Coordinator
Keller Williams Anaheim Hills | Yorba Linda —Orange, CA
- $40,000 - $85,000 a year
- Mid-level
- Office
- High school diploma or GED
- Profit sharing
Quick Apply
HR Coordinator/Assistant
Kier & Wright —Irvine, CA
- $28 - $33 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
The Paralegal Group —Fullerton, CA
- $30 - $35 an hour
- Full-time
- Background check
- Spanish
- Google Workspace
- Paid training
- Paid holidays
Quick Apply
Administrative Assistant II #12-27
Newport-Mesa Unified School District —Costa Mesa, CA
- $68,687.84 - $83,495.36 a year
- 8 hour shift
- Inventory control
- Computer literacy
- Basic math
- Paid holidays
- Health insurance
9d
Guardian Scholars Administrative Support Coordinator
California State University —Fullerton, CA
- Online Application
- Background check
- English
- Mid-level
- Paid holidays
- Dental insurance
ADMINISTRATIVE COORDINATOR, PHILANTHROPY
United Way —Irvine, CA
- $27 - $32 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Research
4d
Construction Sales Coordinator / Admin (Contracting & SOW)
Buchanan Company, Inc. —Huntington Beach, CA
- $29 - $34 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Dental Treatment Coordinator – Garden Grove, CA Full-Time
Vitalae Dental Care —Garden Grove, CA
- $22 - $28 an hour
- Full-time
- Dental office
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
ERP Operations Coordinator
Chroma ATE, Inc. —Irvine, CA
- $25 - $30 an hour
- Full-time
- Background check
- Mid-level
- Continuous improvement
- Health savings account
- Health insurance
Quick Apply
Clinic Director – Irvine
Alliant —Irvine, CA
- $54,984.80 - $56,000.00 a year
- Weekends as needed
- Hybrid work
- Background check
- LMFT
- Writing skills
- AD&D insurance
- Health insurance
Quick Apply
Education Coordinator
Xponential Fitness —Irvine, CA
- $50,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply

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Administrative Coordinator

Sisters of St. Joseph of Orange -
Orange, CA

Apply Now

Job Details

Part-time
$25.75 - $31.05 an hour

Qualifications

Project reporting
Project management experience in education
Confidential information handling
Office activity coordination
Web-based survey tools
Business travel arrangements
Event catering coordination
Educational events
Spreadsheets
Operations coordination planning
Team scheduling
Mid-level
3 years
Driver's License
Documentation tools
Expense reports
Bachelor's degree
Data management
Financial records management
Driving
Task prioritization
Financial record maintenance
Digital survey tools
Managing event budgets
Vendor communication
Educational program scheduling
Organizational skills
Relationship management
SharePoint
Newsletters (communication methods)

Full Job Description

Status: Part-time, Non-Exempt
Division: St. Joseph Center Salary Grade: 9
Department: CSJ Educational Network Salary Range: $25.75 per hour to

$31.05 per hour
Reports to: Director of Education Last Update: June 8, 2026

Position Summary:

The Administrative Coordinator provides comprehensive organizational, operational, and
communication support to the CSJ Educational Network. This role ensures seamless planning and
execution of events, retreats, meetings, and program initiatives while maintaining accurate records,
coordinating communications, and supporting financial and administrative processes. This position
reports to the Director of Education and works collaboratively with the Associate Director, CSJ
Educational Network Staff and the St. Joseph Center Staff.

Work Environment:

This role operates in a dynamic, mission-driven environment requiring flexibility to multiple support
events, meetings, and deadlines serving four distinct regions in California. The ideal candidate is
organized, internally motivated, an excellent project manager, and is able to work independently and
adept at handling the pressure of multiple tasks and deadlines.

Essential Functions:

Calendar & Event Coordination

Maintain and manage master calendars for internal and external stakeholders, including

schools, retreats, and board meetings.

Schedule and coordinate large-scale events such as ministerial formation sessions, leadership

formation meetings, service-learning events, retreats, board meetings, and regional gatherings.

Reserve venues, confirm dates, and coordinate logistics (space booking, catering, equipment,

and materials).

Prepare and distribute calendar invitations and event reminders.

Communications Management

Draft and send program-wide communications, including announcements, reminders,

newsletters, and event information.

Coordinate communication related to major external initiatives such as programs, retreats, and

regional gatherings as well as on campus events such as Art in the Garden, campus sponsored
events, and inter-ministry collaborations.

Serve as a liaison between St. Joseph center staff, schools, vendors, and external partners.
Maintain distribution lists and ensure timely, accurate messaging.
Represent the CSJ Educational Network to the St. Jospeh Center community during office hours

in person, and through electronic and telecommunications.

Meeting & Program Support

Prepare agendas, meeting materials, and pre-reading documents for programs, regional

meetings, board meetings and events.

Coordinate logistics for meetings (room setup, refreshments, attendance tracking, etc.)
Record and track action items and follow-ups from meetings.
Coordinate travel arrangements for the CSJ Educational Network team and outside partners.
Collaborate with operations and IT staff for on campus meetings, programs and retreats.

Event & Retreat Logistics

Coordinate end-to-end planning for retreats, including participant communication, lodging,

dietary accommodations, and scheduling.

Manage event-day logistics such as check-in, setup, schedules, and participant support.
Ensure materials (printed resources, presentations, supplies) are prepared and distributed.

Financial & Administrative Coordination

Manage dues tracking, invoicing, and related reporting using spreadsheets.
Process reimbursements for staff, travel, and event expenses.
Assist with budget-related tasks for events and programs.
Maintain organized records of agreements, payments, and financial documentation.
Coordinate with the finance office in facilitating processes and procedures at the direction of

the Director.

Data & Systems Management

Maintain and update tracking tools (e.g., Excel sheets for dues, agreements, and participation).
Collaborate with communications and IT in managing SharePoint calendars, forms, and

documentation systems.

Support data collection efforts (e.g., surveys, program participation tracking).

Stakeholder Coordination

Coordinate with schools, principals, vendors, and program partners to confirm participation and

logistics.

Follow up on outstanding tasks, responses, and required documentation.
Provide high-level mission informed service and relationship management.

Position Qualifications:
Minimum Education Requirements: Bachelor’s degree, or 5 years’ experience in office administration
setting in lieu of degree

Experience: Minimum 3 years of office experience.

Preferred experience: Understanding of or experience with Catholic education and/or pastoral ministry.

Other Qualifications:

Personal Skills
• Calm, professional, courteous, hospitable approach to people and situations

Ability to adapt to changing environments and demands
Excellent interpersonal skills
Flexibility and creativity
Enthusiasm and a positive attitude
Ability to take the initiative and creatively move to action

Administrative Skills

Excellent oral and written communication skills
Good organizational skills
Strong telephone skills and etiquette
Ability to work without close supervision
Ability to plan and accomplish long range tasks
Ability to multi-task and manage conflicting deadlines and demands

Technical Skills

Knowledge and high-level proficiency of PC, Microsoft Office Suite, Survey Monkey, Canva
Ability to type at least 55 words per minute
Ability to operate standard office equipment

Mental Requirements

Ability to work with frequent interruptions and changes in workload priorities
Ability to prioritize tasks
Ability to maintain confidentiality

Working Conditions

Shared workspace
May be required to work outside regular business hours on days of special events
The employee is frequently required to sit; stand; walk; talk or hear; lift and/ or move up to 25

pounds.

Additional Functions:

Ability to maintain confidentiality
Ability to recognize and adjust behavior to the needs of situations. Traits include calm, courteous,

creative, enthusiastic, flexible, hospitable, professional, and a positive attitude.

Ability to stand for extended periods while recording and to move gear, up to 30 pounds, from

location to location

Ability to work outside regular business hours for evening programs or days of special events
Ability to drive (Car/current license and insurance)

Essential Values-Based, Leadership and Management Competencies:
Demonstrates competencies in line with the four core values that are the foundation of all activities
performed by employees in order to achieve the mission of the Sisters of St. Joseph

Dignity: Our disposition for ministry stems from a ministry of presence, recognizing the innate dignity

of the dear neighbor without distinction.

Excellence: We engage in ministry with zeal, generosity and humility. This drives our desire for a

growth mindset identified by continuous improvement and learning in our ministerial responsibilities.

Service: Our service to the dear neighbor without distinction informs our ministry. We center our

leadership in serving first, which requires inclusive love and understanding.

Justice: We engage in the struggle for justice in our ministry animated by the Gospel message of

love. We work collaboratively with others in solidarity for a just world.

The above statements are intended to describe the general nature and level of work being performed.
They are not intended to be construed as an exhaustive list of all responsibilities.

Apply Now

Refine Your Search

administrative support coordinator i jobs in irvine, ca

Administrative Coordinator

Administrative Support Coordinator

Project Coordinator

Administrative Assistant I - Part-Time (Temporary)

Patient Care & Communications Coordinator

Administrative Support Coordinator

Workplace Coordinator

Administrative Support Coordinator I

DEPARTMENT ASSISTANT - P/T

Transaction Coordinator

HR Coordinator/Assistant

Administrative Assistant

Administrative Assistant II #12-27

Guardian Scholars Administrative Support Coordinator

ADMINISTRATIVE COORDINATOR, PHILANTHROPY

Construction Sales Coordinator / Admin (Contracting & SOW)

Dental Treatment Coordinator – Garden Grove, CA Full-Time

ERP Operations Coordinator

Clinic Director – Irvine

Education Coordinator

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