Top 229 Director of planning & scheduling Jobs in Irvine, Ca

Executive Assistant - 21229
TalentZok —Orange County, CA
- $100,000 - $120,000 a year
- Urgently hiring
- 7 years
- Microsoft Excel
- Microsoft Outlook
Quick Apply
6d
Senior Director, Enterprise Applications (LMS, CRM, etc.) & PMO
KORE1 Technologies —Irvine, CA
- $150,000 - $185,000 a year
- Urgently hiring
- Hybrid work
- Bachelor's degree
- Mentoring
- In-person
- Health insurance
- Dental insurance
Quick Apply
11d
Tradeshow & Events Manager
Premier Automotive Manufacturing Company —Orange County, CA
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- 3 years
- Travel
- Travel reimbursement
Quick Apply
Administrative and Document Standards (ADS) Assistant
Critchfield Mechanical of Southern California —Huntington Beach, CA
- $65,000 - $72,000 a year
- Email
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
6d
Director of Planning & Scheduling
W.E. O'Neil Construction —Irvine, CA
- $170,000 - $215,000 a year
- Full-time
- Hybrid work
- Analysis skills
- Mentoring
- Senior level
- Health insurance
- Dental insurance
Quick Apply
EXECUTIVE ADMINSTRATIVE ASSISTANT
VPM Management, Inc —Irvine, CA
- $45 - $50 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
Quick Apply
Deputy Clerk of the Board (Program Manager)
CalOptima —Orange, CA
- Weekends as needed
- Background check
- Microsoft Outlook
- Customer service
- Tuition reimbursement
- Paid time off
12d
Costume Shop Director, UCI Arts
University of California, Irvine —Irvine, CA
- $32.42 - $56.75 an hour
- Full-time
- Background check
- Administrative experience
- University
- Health insurance
- Retirement plan
Business Intelligence Manager 1 - Radiology Call Center - FT - Day
University of California, Irvine —Orange, CA
- $119,400 - $230,800 a year
- Full-time
- Background check
- Microsoft Excel
- English
- Health insurance
- Retirement plan
6d
Learning and Development Associate Director
United Contractors —Anaheim, CA
- $100,000 - $140,000 a year
- Full-time
- Hybrid work
- 5 years
- Data analysis skills
- Organizational skills
HOA General Manager
Keystone Pacific Property Management —Irvine, CA
- $110,000 - $120,000 a year
- Online Application
- Background check
- Customer service
- Office
- Mileage reimbursement
- AD&D insurance
System Director, Admissions and ED Registration - F/T - Days
University of California, Irvine —Orange, CA
- $149,700 - $297,700 a year
- Full-time
- Background check
- Customer service
- English
- Health insurance
- Retirement plan
Center Manager (Full-time) - Southern California
OrangeTwist —Newport Beach, CA
- $150,000 - $250,000 a year
- Weekends as needed
- Inventory management
- Mid-level
- Fair chance
- Paid holidays
- Health insurance
Quick Apply
Director, Continuous Improvement
B. Braun US Pharmaceutical Manufacturing LLC —Irvine, CA
- $195,000 - $230,000 a year
- Monday to Friday
- 5 years
- Research
- Master's degree
- Health insurance
- 401(k)
Director of Operations (Aerospace)
Karman Space & Defense —Corona, CA
- $160,000 - $220,000 a year
- Full-time
- Engineering
- Assembly
- Analysis skills
- Paid holidays
- Health insurance
Branch Director
Elite Education USA —Irvine, CA
- Full-time
- Background check
- Sales
- Customer service
Executive Assistant, Office of the Provost
Vanguard University —Costa Mesa, CA
- Part-time
- Hospitality
- Office
- Master's degree
Administrator
Hazen and Sawyer —Irvine, CA
- $70,000 - $80,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Quick Apply
Buyer - Soft Goods
Elevate Aircraft Seating —Huntington Beach, CA
- $82,500 - $103,000 a year
- Extended hours
- US work authorization
- In-person
- 1 year
- Paid holidays
- Health insurance
Quick Apply
Director of Strategy, Miller Childrens & Women's Hospital
Memorial Health Services —Fountain Valley, CA
- $152,152 - $209,207 a year
- Full-time
- Research
- Analysis skills
- Bachelor's degree
- Health insurance

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director of planning & scheduling jobs near irvine, ca

Executive Assistant - 21229

TalentZok -
Orange County, CA

Quick Apply

Job Details

Full-time
$100,000 - $120,000 a year
6 days ago

Qualifications

Meeting minutes
SEC reporting
Executive administrative support
Collaboration with board members
Meeting facilitation
Video conferences (communication methods)
Issuance of earnings release
Board relations
Stakeholder relationship building

Full Job Description

Executive Assistant - Simply Biotech

OVERVIEW

Are you looking for a new career opportunity with an exciting biotech company?! Then we have got the right team for you! In this role, you are responsible for the duties listed below.

Immediate opening for an Executive Assistant in Orange County, CA who possesses:

Bachelor's degree preferred
7 to 10 years of Executive Assistant experience supporting a CEO, President, or other senior executives
Experience working in a public company environment, including familiarity with corporate governance, SEC reporting cycles, earnings releases, and highly confidential Board matters

Email resumes to [email protected] or call 858.427.3668.

FULL DESCRIPTION: We are seeking an Executive Assistant to provide strategic, high-level administrative support to the President and CEO while serving as a trusted resource to members of the Executive Leadership Team. This highly visible role is responsible for coordinating executive priorities, Board of Directors activities, executive communications, complex calendars, travel, expense reporting, and confidential business matters. The ideal candidate will be proactive, resourceful, highly organized, and able to exercise exceptional judgment, professionalism, and discretion in a fast-paced public company environment.

The selected candidate will be responsible for:

Providing comprehensive administrative support to the President and CEO
Providing administrative support to members of the Executive Leadership Team as needed
Managing complex executive calendars and prioritizing competing requests
Coordinating meetings and anticipating scheduling conflicts to maximize executive effectiveness
Drafting, editing, proofreading, and preparing correspondence, reports, presentations, Board materials, and other business documents
Managing incoming inquiries and communications with sound judgment, discretion, and professionalism
Ensuring timely follow-up on executive communications and action items
Anticipating the needs of the CEO and Executive Leadership Team
Proactively resolving issues before they arise
Coordinating Board of Directors activities, including meeting logistics, Board calendars, agendas, Board books, presentations, resolutions, meeting minutes, and action item follow-up
Building strong relationships with Board members, executives, employees, customers, investors, and external business partners
Serving as a trusted representative of the executive team
Supporting strategic initiatives, cross-functional projects, and executive priorities
Maintaining the highest level of confidentiality
Organizing office operations, procedures, and executive administrative activities to support efficient workflow
Planning, scheduling, and coordinating executive meetings, Board meetings, and onsite or virtual events
Ensuring meeting logistics, materials, technology, catering, and follow-up activities are completed seamlessly
Coordinating Executive Leadership Team meetings, company events, executive off-sites, and leadership retreats
Preparing meeting agendas, presentations, supporting documentation, and action item summaries
Coordinating company-sponsored meals and hospitality arrangements as requested
Coordinating complex domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and detailed travel itineraries
Preparing, reviewing, and reconciling travel and expense reports using Concur or equivalent expense management systems
Anticipating travel changes and resolving travel-related issues with minimal disruption
Handling highly confidential business, employee, Board, and corporate information with integrity, professionalism, and discretion
Maintaining Board records and governance documentation in accordance with company policies and document retention requirements
Performing other duties and special projects as assigned

The selected candidate will also possess:

Bachelor's degree preferred
7 to 10 years of Executive Assistant experience supporting a Chief Executive Officer, President, or other senior executives required
Experience supporting Executive Leadership Teams within a publicly traded company required
Experience supporting corporate functions including Finance, Human Resources, Legal, Operations, and Commercial organizations preferred
Demonstrated experience supporting a Board of Directors required
Experience coordinating Board meetings, preparing Board books, agendas, presentations, resolutions, meeting minutes, and Board communications required
Experience working in a public company environment required
Familiarity with corporate governance, SEC reporting cycles, earnings releases, and highly confidential Board matters required
Proven experience coordinating complex domestic and international travel
Expertise in complex calendar management across multiple executives and multiple time zones
Experience supporting executives within the medical device, biotechnology, life sciences, or healthcare industry strongly preferred
Excellent interpersonal, verbal, written, and presentation communication skills
Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Proficiency with video conferencing platforms, including Microsoft Teams and Zoom
Strong organizational and project management skills
Ability to prioritize multiple assignments and consistently meet critical deadlines
Exceptional attention to detail
Ability to produce high-quality work with minimal supervision
Demonstrated ability to maintain strict confidentiality and exercise sound judgment
Strong understanding of executive-level business operations and corporate governance practices
Executive presence with the ability to build trusted relationships with Board members, executives, employees, customers, investors, and external business partners
Ability to work collaboratively across all levels of the organization in a fast-paced, high-growth environment
Reliable, positive, professional, and discreet approach to executive support
Ability to work onsite in Orange County, CA
Ability to work Monday through Friday, 9:00 AM to 5:00 PM
Must be authorized to work without sponsorship

Physical Requirements:

Ability to sit and work at a computer for extended periods
Ability to walk, stand, bend, reach, kneel, balance, twist, squat, and move throughout the office as needed
Ability to communicate by phone, email, video meeting, and in person throughout the workday
Ability to review executive calendars, correspondence, Board materials, presentations, reports, travel itineraries, expense reports, and computer screens for extended periods
Ability to use hands and fingers for typing, document preparation, filing, presentation support, and standard office tasks
Ability to occasionally lift, carry, or push items under 20 pounds
Ability to support occasional air travel as needed
Ability to work in an office environment with typical indoor conditions, noise exposure, and standard office-related environmental factors

Salary Range: $100,000 to $120,000/year + 8% bonus potential
For immediate and confidential consideration, please email your resume to [email protected] or call 858.427.3668.
More information can be found at www.simplybiotech.com.

Pay: $100,000.00 - $120,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

director of planning & scheduling jobs in irvine, ca

Executive Assistant - 21229

Senior Director, Enterprise Applications (LMS, CRM, etc.) & PMO

Tradeshow & Events Manager

Administrative and Document Standards (ADS) Assistant

Director of Planning & Scheduling

EXECUTIVE ADMINSTRATIVE ASSISTANT

Deputy Clerk of the Board (Program Manager)

Costume Shop Director, UCI Arts

Business Intelligence Manager 1 - Radiology Call Center - FT - Day

Learning and Development Associate Director

HOA General Manager

System Director, Admissions and ED Registration - F/T - Days

Center Manager (Full-time) - Southern California

Director, Continuous Improvement

Director of Operations (Aerospace)

Branch Director

Executive Assistant, Office of the Provost

Administrator

Buyer - Soft Goods

Director of Strategy, Miller Childrens & Women's Hospital

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