Top 10 Personal assistant to ceo Jobs in Irvine, Ca

Executive Assistant to CEO of Napa Institute
The Napa Institute —Irvine, CA
- $75,000 - $85,000 a year
- Full-time
- Google Workspace
- 5 years
- Office
6d
Executive Assistant
OC Home Buyers —Orange County, CA
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
Quick Apply
Executive Assistant
Infusion4Health Inc —Brea, CA
- $90,000 - $110,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
Administrative Assistant
CuraPatient Inc. —Irvine, CA
- $25 - $40 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- COVID-19 protective measures
- Paid holidays
Quick Apply
Executive Assistant
Stretto —Irvine, CA
- $75,000 - $85,000 a year
- Weekends as needed
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Executive Assistant
Medical Biowaste Solutions Inc —Mission Viejo, CA
- $25 - $30 an hour
- Full-time
- Google Workspace
- Office
- Organizational skills
- Health insurance
- 401(k)
Quick Apply
8d
Bilingual Executive Assistant to the CEO
HMR Transportation —Anaheim, CA
- $75,000 - $90,000 a year
- Weekends as needed
- Microsoft Outlook
- Writing skills
- Office
- Health insurance
- 401(k)
Quick Apply
Executive Assistant
La Palma Intercommunity Hospital —La Palma, CA
- $29.04 an hour
- Temporary
- Hospital
- Word processing
- Mid-level
Executive Assistant/Inside Sales Coordinator
Sirco Industrial Inc —Santa Ana, CA
- $20 - $25 an hour
- Full-time
- Background check
- Clean driving record
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
6d

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Executive Assistant
Riman Inc —Irvine, CA
Provide light receptionist-style support when needed, including professional front-facing communication and coordination. Job Types: Full-time, Part-time.
$57,000 - $67,000 a year
Quick Apply
Executive Assistant to CEO
Westside Habitats —Los Angeles, CA
Valid California driver's license with a clean driving record. Screen calls, manage correspondence, and draft professional communications on behalf of the Owner…
$25 - $30 an hour
Quick Apply
13d

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Executive Assistant (Bookkeeping & Payroll)
YSA TRANSPORT LLC —Powell, OH
Keep driver and contractor files current, including licenses, medical cards, and insurance. Process weekly payroll and contractor payments.
$60,000 - $75,000 a year
Quick Apply
1d

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Executive Assistant to CEO of Napa Institute

The Napa Institute
Irvine, CA

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Job Details

Full-time
$75,000 - $85,000 a year
6 days ago

Qualifications

Event planning project management
Vendor coordination
Executive administrative support
Supervising experience
Team management
Managing projects
Productivity software
Office experience

Full Job Description

Pacific Hospitality Group provides a unique value proposition to investors and team members through our owner/operator approach. We are a family focused company committed to long term holds that enable us to grow our business and our team members. Our vision is to enrich people’s lives by offering memorable experiences, giving back to our communities and honoring God in all that we do. We are focused on long-term value creation and sustainable growth.

Our Guiding Principles:

Integrity, Compliance, Value Creation, Principled Entrepreneurship, Customer Focus, Knowledge, Change, Humility, Respect, & Fulfillment

The salary range for this position is $75,000-$85,000.

Executive Assistant to the CEO

Napa Institute | Irvine, California

Position Summary

The Executive Assistant to the CEO serves as a trusted partner to the Chief Executive Officer, providing exceptional administrative, operational, and personal support across business, philanthropic, family, and household responsibilities.

The candidate must be highly organized, proactive, discreet, and capable of anticipating needs, managing complex logistics, and exercising sound judgment in a fast-paced environment. The candidate is also required to be a practicing Catholic who fully supports the mission of the Napa Institute and the Busch family.

Key Responsibilities

Manage a complex executive calendar involving multiple businesses, nonprofit organizations, boards, family commitments, and external stakeholders.
Prepare schedules, briefing materials, itineraries, agendas, correspondence, reports, and presentations.
Coordinate domestic and international travel, including commercial and private aviation, accommodations, dining, transportation, and real-time itinerary adjustments.
Support personal and family logistics, including appointments, household scheduling, gifts, charitable commitments, and personal projects.
Assist with office operations, facilities, vendors, service providers, and process improvements.
Coordinate support staff, including reception, chauffeur services, and facility personnel.
Process invoices and expense reports; maintain organized files, records, and confidential documentation.
Handle sensitive information with absolute discretion and professionalism.
Work outside traditional business hours when necessary to support the CEO and family.

Qualifications

Five or more years of experience supporting C-suite executives, principals, entrepreneurs, or high-net-worth individuals.
Exceptional organizational, communication, project management, and problem-solving skills.
Ability to manage multiple high-priority responsibilities simultaneously.
Strong judgment, initiative, adaptability, and attention to detail.
High level of professionalism, discretion, confidentiality, and service orientation.
Advanced proficiency with Microsoft Office and Google Workspace.
Familiarity with artificial intelligence tools such as ChatGPT, Claude, and similar applications.
Experience coordinating domestic and international travel.
Valid driver’s license and reliable transportation.

Required Qualifications

Practicing Roman Catholic in full accord with the teachings of the Catholic Church and supportive of the mission of the Napa Institute and the Busch family.
Understanding of Catholic teachings, Church structure, and the needs of ecclesiastical and lay leaders.
Experience in a CEO, entrepreneurial, family office, hospitality, nonprofit, luxury service, or estate operations environment.
Experience planning executive events, retreats, and complex gatherings.
Experience supervising vendors, contractors, and support staff.

Core Competencies

Executive presence; absolute confidentiality; anticipation and initiative; organization; project management; communication; relationship management; adaptability; hospitality; attention to detail; and professional judgment.

Why Join Napa Institute?

This is a unique opportunity to serve as a trusted member of the executive team while supporting the work of the Napa Institute across business, philanthropy, hospitality, and family operations. The position offers the opportunity to make a meaningful contribution in a dynamic, mission-driven environment.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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personal assistant to ceo jobs in irvine, ca

Executive Assistant to CEO of Napa Institute

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Executive Assistant

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Executive Assistant

Bilingual Executive Assistant to the CEO

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