Top 339 Senior office specialist Jobs in Irvine, Ca

Operations Support Specialist - Property Management - In office
Aperto Property Management, Inc —Irvine, CA
- $26 - $33 an hour
- Full-time
- ERP systems
- Office
- 3 years
- Disability insurance
- Health insurance
Quick Apply
Office Specialist Senior, Contracts Admin & Mtls Mgmt
OCTA —Orange, CA
- $29.89 - $41.13 an hour
- Full-time
- Office
- High school diploma or GED
- Continuous improvement
Senior Employee Relations Specialist
Divergent —Irvine, CA
- $109,240 - $150,210 a year
- Office
- Analysis skills
- Bachelor's degree
- Paid parental leave
- Paid holidays
Quick Apply
Senior Labeling Specialist
Edwards Lifesciences —Irvine, CA
- $92,000 - $130,000 a year
- Full-time
- 5 years
- English
- Bachelor's degree
Senior Credentialing Specialist - Medical Staff Admin - FT Days
University of California, Irvine —Irvine, CA
- $71,600 - $127,400 a year
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Retirement plan
Senior People Operations Program Specialist
Vast —Long Beach, CA
- $103,730 - $147,246 a year
- Overtime
- Background check
- Google Workspace
- Office
- Paid parental leave
- Disability insurance
Senior Application Specialist
LEARFIELD —Irvine, CA
- $26.45 - $31.25 an hour
- Full-time
- Mid-level
- University
- 2 years
- Health savings account
- Paid holidays
Disability Management Specialist
University of California, Irvine —Irvine, CA
- $88,000 - $106,400 a year
- Full-time
- Background check
- Experience working with individuals with disabilities
- 5 years
- Health insurance
- Retirement plan
Senior Foreclosure Specialist
Rocket Companies —Lake Forest, CA
- $70,000 - $135,000 a year
- Full-time
- 5 years
- Research
- Office
- Health insurance
- Dental insurance
Senior Payroll Specialist
ocV!BE —Anaheim, CA
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Writing skills
- 401(k)
Exhibitions and Publications Specialist
University of California, Irvine —Costa Mesa, CA
- $28.88 - $52.25 an hour
- Full-time
- Background check
- Writing skills
- Data analysis skills
- Health insurance
- Retirement plan
Marketing Communications Specialist, Senior
Blue Shield of California —Long Beach, CA
- $90,860 - $136,290 a year
- Full-time
- Hybrid work
- Background check
- 5 years
- Pass drug screening
- Work from home
6d
Workforce Relations Specialist
University of California, Irvine —Irvine, CA
- $79,200 - $147,800 a year
- Full-time
- Background check
- Research
- Mid-level
- Health insurance
- Retirement plan
Sr. Specialist, Subcontract Procurement
Parker Hannifin Corporation —Irvine, CA
- $104,400 - $174,150 a year
- Full-time
- Finance
- Mentoring
- Business Administration
- Paid parental leave
- Paid holidays
Financial Systems Senior Specialist
Auto Club Of Southern Calif —Costa Mesa, CA
- $109,500 - $146,200 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Access
- Paid parental leave
- Health insurance
Senior Designer
VML —Newport Beach, CA
- $60,000 - $140,000 a year
- Hybrid work
- Research
- Office
- Bachelor's degree
Quick Apply
1d
National Sales Specialist
Silverado —Irvine, CA
- $130,000 - $140,000 a year
- Background check
- Clean driving record
- Microsoft Excel
- Paid training
- Health insurance
Quick Apply
Business Intelligence Mgr
Sonrava Health —Orange, CA
- $145,000 - $162,000 a year
- Full-time
- Azure
- Computer Science
- 3 years
- Health insurance
- Dental insurance
Sr. Manager, HR Business Partner
Essex Property Trust —Irvine, CA
- $123,000 - $153,000 a year
- Full-time
- Hybrid work
- 5 years
- Office
- Driver's License
- Paid parental leave
- Paid holidays
Quick Apply
14d
Sr. Business Operations Specialist
ConsumerDirect, Inc. —Irvine, CA
- $110,000 - $140,000 a year
- Full-time
- 5 years
- Office
- In-person
Quick Apply

I want to receive the latest job alert for senior office specialist in irvine, ca

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

senior office specialist jobs near irvine, ca

Credentialing Specialist jobs in Irvine, CA

Procurement Specialist jobs in Irvine, CA

Labeler jobs in Irvine, CA

Operations Associate jobs in Irvine, CA

Senior Designer jobs in Newport Beach, CA

Employee Relations Manager jobs in Irvine, CA

Office Administrator jobs in Orange, CA

Sales Specialist jobs in Irvine, CA

Human Resources Business Partner jobs in Irvine, CA

Credentialing Specialist jobs in Lyndhurst, NJ

Human Resources Specialist jobs in Honolulu, HI

Credentialing Specialist jobs in Las Vegas, NV

Credentialing Specialist jobs in Seattle, WA

Marketing Specialist jobs in Atlanta, GA

Credentialing Specialist jobs in Nashville Davidson, TN

Credentialing Remote jobs in Maryland

Senior Payroll Specialist jobs in Columbia, MD

Senior Payroll Specialist jobs in San Francisco Bay Area, CA

Hr Specialist jobs in Atlanta, GA

Referral Specialist jobs in New York, NY

Operations Support Specialist - Property Management - In office

Aperto Property Management, Inc -
Irvine, CA

Quick Apply

Job Details

Full-time
$26 - $33 an hour

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Technical support
Administrative experience
High school diploma or GED
Property management company experience
Clerical experience
Office management
Property management

Full Job Description

Aperto Property Management, Inc. (Aperto) is more than just a property management company—we are a team dedicated to excellence in the multifamily housing industry. Specializing in both conventional and affordable housing, our mission is clear: to set the gold standard in apartment management across the U.S., providing exceptional service, quality management, and superior results for our clients and residents.

What We Offer: Joining Aperto means becoming part of a company that values growth, empowerment, and success. Our property management platform supports a full range of services, from new lease-ups to stabilized assets and acquisition rehabs, ensuring comprehensive and expert support for our properties. We’re committed to giving you a work environment where learning, development, and a positive culture are at the heart of what we do.

We're seeking: An Operations Support Specialist to join our growing team in Irvine, CA! This position plays a vital role in supporting both property management operations and corporate office functions. The Operations Support Specialist is responsible for performing a variety of administrative and technical duties that help drive efficiency, support team performance, and ensure the successful execution of day-to-day business activities. This role works closely with multiple departments, providing operational support, delivering exceptional customer service, and helping maintain streamlined processes across the organization.

In addition, this position supports the corporate office by managing office supply inventory, coordinating vendor orders, organizing meetings and company events, and assisting with office lunches and team activities. The ideal candidate is highly organized, detail-oriented, and service-focused, with the ability to proactively support internal stakeholders and contribute to a productive, professional, and welcoming work environment.

Why You’ll Love Working Here:

Career Growth: We empower our team to take the initiative, with a strong focus on learning, development, and career progression.
Work-Life Balance: Enjoy generous paid time off and a supportive environment that values your well-being.
Comprehensive Benefits: Full medical, dental, vision, and life insurance, along with long-term disability, a 401K with company match, and more.

Responsibilities:

Provides administrative support to ensure efficient operation of the office.
Responsible for maintaining the accuracy and timely reporting of information both internally and externally.
Regularly follows up on deadlines and communicates with stakeholders in accordance with the Company's mission, vision, and objectives.
Responsible for completing assigned projects on time and providing regular updates to senior leadership.
Represent the company in a highly professional manner when interacting with onsite associates, agencies and clients during audits, training and property operations.
Answers phone calls, schedules meetings and supports visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Technical skills, including experience with computer systems, databases, and software such as Microsoft Office, inventory management systems, and enterprise resource planning systems.
Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
Providing administrative support to the operations team including tasks such as scheduling meetings, maintaining records, and creating reports.
Be able to manage multiple projects simultaneously and prioritize tasks effectively.
Exhibits polite and professional communication via phone, e-mail, and mail.
Strong customer service & communication skills to operate with other departments & external partners effectively.
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Monitoring and analyzing performance data: They use performance data to identify trends and issues and make recommendations for improvements.
Assist in the coordination of company and holiday events, corporate gift ordering and logistics.

Qualifications

High school diploma or equivalent education required
Property Management experience or multi-site experience preferred
Minimum of 3 years of experience in operations, administration, or property management
Yardi software experience, a plus
Knowledge of office management systems and procedures
Exceptional customer service standards, in person, by phone and electronically
Ability to support and prioritize multiple deliverables
Excellent business acumen
Ability to adapt to changes in processes and systems and be able to work well under pressure.
Well-organized and able to manage their time effectively.
Ability to clearly communicate and connect with employees, clients and executives to drive initiatives
Resourceful, “Outside the box” thinker.

If you’re looking for an exciting opportunity to grow your career as a Operations Support Specialist with a company that truly values its employees, Aperto is the right fit for you.

Apply Now and discover why Aperto Property Management, Inc. is the place for professionals who want to make a real impact!

Aperto Property Management, Inc. iCalBRE Broker License Number 02042194, Aperto is an equal opportunity employer.

Pay: $26.00 - $33.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

Application Question(s):

Do you have experience supporting property management or multi-site operations?
Do you have experience supporting a corporate office environment (e.g., ordering supplies, coordinating meetings/events, office logistics)?

Experience:

Property management: 3 years (Required)
Operations, Administrative : 3 years (Required)

Location:

Irvine, CA 92618 (Required)

Work Location: In person

Quick Apply

Refine Your Search

senior office specialist jobs in irvine, ca

Operations Support Specialist - Property Management - In office

Office Specialist Senior, Contracts Admin & Mtls Mgmt

Senior Employee Relations Specialist

Senior Labeling Specialist

Senior Credentialing Specialist - Medical Staff Admin - FT Days

Senior People Operations Program Specialist

Senior Application Specialist

Disability Management Specialist

Senior Foreclosure Specialist

Senior Payroll Specialist

Exhibitions and Publications Specialist

Marketing Communications Specialist, Senior

Workforce Relations Specialist

Sr. Specialist, Subcontract Procurement

Financial Systems Senior Specialist

Senior Designer

National Sales Specialist

Business Intelligence Mgr

Sr. Manager, HR Business Partner

Sr. Business Operations Specialist

I want to receive the latest job alert for senior office specialist in irvine, ca

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected