Top 43 Administrative specialist Jobs in Irvine Ca

Operations Support Specialist - Property Management - In office
Aperto Property Management, Inc —Irvine, CA
- $26 - $33 an hour
- Full-time
- ERP systems
- Office
- 3 years
- Disability insurance
- Health insurance
Quick Apply
Administrative Support Specialist
KMRG, LLC —Irvine, CA
- $38.63 - $43.72 an hour
- Full-time
- Microsoft Outlook
- Laboratory experience
- Mid-level
2d
Laboratory Records & Administrative Specialist
Terrestris Global Solutions —Irvine, CA
- $18.52 - $23.61 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Tuition reimbursement
- Retirement plan
Quick Apply
Office Specialist Senior, Contracts Admin & Mtls Mgmt
OCTA —Orange, CA
- $29.89 - $41.13 an hour
- Full-time
- Office
- High school diploma or GED
- Continuous improvement
8d
Office Specialist Senior, Maintenance Resource Managemnt
OCTA —Orange, CA
- $29.89 - $41.13 an hour
- Full-time
- 5 years
- Mid-level
- Office
Claims Administrative Support Specialist
Progressive —Irvine, CA
- $18.04 - $21.57 an hour
- Monday to Friday
- Office
- Administrative experience
- High school diploma or GED
- Health savings account
- Disability insurance
Administrative assistant, intake specialist and client relations
Ghassemian Law Group APC —Mission Viejo, CA
- $21 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- In-person
- Health insurance
- Dental insurance
Quick Apply
7d
Administrative Assistant/Front Desk Specialist
Rubbercraft —Long Beach, CA
- $23.80 - $28.80 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Human Resource Services Operations Specialist (Administrative Analyst/Specialist - Exempt I)
California State University —Fullerton, CA
- Online Application
- Background check
- Word processing
- Mid-level
- Paid holidays
- Dental insurance
4h
Executive & Comm Specialist
University of California, Irvine —Orange, CA
- $39.16 - $59.35 an hour
- Full-time
- Background check
- Customer service
- 5 years
- Health insurance
- Retirement plan
2h
Data Entry Billing Specialist
OCAPICA —Garden Grove, CA
- $27 - $29 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
2d
Invoicing Specialist & Administrative Assistant
L&K Distribution —Anaheim, CA
- $20 - $24 an hour
- Full-time
- Writing skills
- Basic math
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Sales Support Specialist
McKinley Equipment Corporation —Irvine, CA
- $30 - $34 an hour
- Full-time
- Google Workspace
- Writing skills
- Mid-level
Quick Apply
Digital Specialist I Mon-Fri 8:00am-4:30pm
Vital Holdings LLC —Tustin, CA
- Overtime
- English
- Ability to lift 50 pounds
- Cleaning
Quick Apply
Processing Specialist II
ACSC Management Services Inc —Costa Mesa, CA
- $20.10 - $26.78 an hour
- Full-time
- Mid-level
- Office
- Fair chance
- Paid parental leave
- Health insurance
Guest Experience Specialist (Front Desk)
Residence Inn by Marriott —Tustin, CA
- Overtime
- Ability to walk for extended periods
- Residential
- Hotel
- Paid sick time
Quick Apply
11d
Tax Administrative Relations Specialist
Philip L. Liberatore, CPA —Cerritos, CA
- $20 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Specialist
China Unicom americas Operations Limited —Diamond Bar, CA
- Part-time
- Writing skills
- Sanitation
- English
Quick Apply
Order Entry Specialist
Performance Powder Inc. —Anaheim, CA
- From $20 an hour
- Overtime
- In-person
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
1d
Office Specialist II - Housing and Community Development
City of Anaheim —Anaheim, CA
- $51,396.80 - $65,603.20 a year
- Full-time
- Background check
- Customer service
- Mid-level

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Operations Support Specialist - Property Management - In office

Aperto Property Management, Inc -
Irvine, CA

Quick Apply

Job Details

Full-time
$26 - $33 an hour

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Technical support experience
Administrative experience
High school diploma or GED
Property management company experience
Clerical experience
Office management
Property management

Full Job Description

Aperto Property Management, Inc. (Aperto) is more than just a property management company—we are a team dedicated to excellence in the multifamily housing industry. Specializing in both conventional and affordable housing, our mission is clear: to set the gold standard in apartment management across the U.S., providing exceptional service, quality management, and superior results for our clients and residents.

What We Offer: Joining Aperto means becoming part of a company that values growth, empowerment, and success. Our property management platform supports a full range of services, from new lease-ups to stabilized assets and acquisition rehabs, ensuring comprehensive and expert support for our properties. We’re committed to giving you a work environment where learning, development, and a positive culture are at the heart of what we do.

We're seeking: An Operations Support Specialist to join our growing team in Irvine, CA! This position plays a vital role in supporting both property management operations and corporate office functions. The Operations Support Specialist is responsible for performing a variety of administrative and technical duties that help drive efficiency, support team performance, and ensure the successful execution of day-to-day business activities. This role works closely with multiple departments, providing operational support, delivering exceptional customer service, and helping maintain streamlined processes across the organization.

In addition, this position supports the corporate office by managing office supply inventory, coordinating vendor orders, organizing meetings and company events, and assisting with office lunches and team activities. The ideal candidate is highly organized, detail-oriented, and service-focused, with the ability to proactively support internal stakeholders and contribute to a productive, professional, and welcoming work environment.

Why You’ll Love Working Here:

Career Growth: We empower our team to take the initiative, with a strong focus on learning, development, and career progression.
Work-Life Balance: Enjoy generous paid time off and a supportive environment that values your well-being.
Comprehensive Benefits: Full medical, dental, vision, and life insurance, along with long-term disability, a 401K with company match, and more.

Responsibilities:

Provides administrative support to ensure efficient operation of the office.
Responsible for maintaining the accuracy and timely reporting of information both internally and externally.
Regularly follows up on deadlines and communicates with stakeholders in accordance with the Company's mission, vision, and objectives.
Responsible for completing assigned projects on time and providing regular updates to senior leadership.
Represent the company in a highly professional manner when interacting with onsite associates, agencies and clients during audits, training and property operations.
Answers phone calls, schedules meetings and supports visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Technical skills, including experience with computer systems, databases, and software such as Microsoft Office, inventory management systems, and enterprise resource planning systems.
Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
Providing administrative support to the operations team including tasks such as scheduling meetings, maintaining records, and creating reports.
Be able to manage multiple projects simultaneously and prioritize tasks effectively.
Exhibits polite and professional communication via phone, e-mail, and mail.
Strong customer service & communication skills to operate with other departments & external partners effectively.
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Monitoring and analyzing performance data: They use performance data to identify trends and issues and make recommendations for improvements.
Assist in the coordination of company and holiday events, corporate gift ordering and logistics.

Qualifications

High school diploma or equivalent education required
Property Management experience or multi-site experience preferred
Minimum of 3 years of experience in operations, administration, or property management
Yardi software experience, a plus
Knowledge of office management systems and procedures
Exceptional customer service standards, in person, by phone and electronically
Ability to support and prioritize multiple deliverables
Excellent business acumen
Ability to adapt to changes in processes and systems and be able to work well under pressure.
Well-organized and able to manage their time effectively.
Ability to clearly communicate and connect with employees, clients and executives to drive initiatives
Resourceful, “Outside the box” thinker.

If you’re looking for an exciting opportunity to grow your career as a Operations Support Specialist with a company that truly values its employees, Aperto is the right fit for you.

Apply Now and discover why Aperto Property Management, Inc. is the place for professionals who want to make a real impact!

Aperto Property Management, Inc. iCalBRE Broker License Number 02042194, Aperto is an equal opportunity employer.

Pay: $26.00 - $33.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

Application Question(s):

Do you have experience supporting property management or multi-site operations?
Do you have experience supporting a corporate office environment (e.g., ordering supplies, coordinating meetings/events, office logistics)?

Experience:

Property management: 3 years (Required)
Operations, Administrative : 3 years (Required)

Location:

Irvine, CA 92618 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative specialist jobs in irvine ca

Operations Support Specialist - Property Management - In office

Administrative Support Specialist

Laboratory Records & Administrative Specialist

Office Specialist Senior, Contracts Admin & Mtls Mgmt

Office Specialist Senior, Maintenance Resource Managemnt

Claims Administrative Support Specialist

Administrative assistant, intake specialist and client relations

Administrative Assistant/Front Desk Specialist

Human Resource Services Operations Specialist (Administrative Analyst/Specialist - Exempt I)

Executive & Comm Specialist

Data Entry Billing Specialist

Invoicing Specialist & Administrative Assistant

Sales Support Specialist

Digital Specialist I Mon-Fri 8:00am-4:30pm

Processing Specialist II

Guest Experience Specialist (Front Desk)

Tax Administrative Relations Specialist

Administrative Specialist

Order Entry Specialist

Office Specialist II - Housing and Community Development

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