Top 34 Community association manager Jobs in Irvine Ca

Office Manager/Executive Assistant
Scouting America Orange County Council —Santa Ana, CA
- $82,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
7d
Community Managers
Powerstone Property Management —Irvine, CA
- Management
- Computer literacy
- Mid-level
Onsite Community Management
Powerstone Property Management —Irvine, CA
- Mid-level
- Office
- In-person
HOA General Manager
Keystone Pacific Property Management —Irvine, CA
- $110,000 - $120,000 a year
- Online Application
- Background check
- Customer service
- Office
- Mileage reimbursement
- AD&D insurance
Faculty Assistant
University of California, Irvine —Irvine, CA
- $29.40 - $42.14 an hour
- Weekends as needed
- Background check
- School experience
- Microsoft Outlook
- Health insurance
- Retirement plan
Community Manager
HOA Talent —Irvine, CA
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Community Association Manager
Keystone Pacific Property Management —Irvine, CA
- $75,000 - $85,000 a year
- Online Application
- Background check
- Microsoft Outlook
- Mid-level
- Mileage reimbursement
- AD&D insurance
Community Association Manager
Associa —Signal Hill, CA
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Office
- Contracts
Senior Community Managers
Powerstone Property Management —Irvine, CA
- Management
- Mid-level
High Rise - General Manager
FirstService Residential —Santa Ana, CA
- $140,000 - $160,000 a year
- Weekends as needed
- Background check
- Basic math
- Office
- Health savings account
- Paid holidays
Quick Apply
6d
PWM Portfolio Manager
U.S. Bank National Association —Irvine, CA
- $159,970 - $225,000 a year
- Full-time
- Office
- Bachelor's degree
- Continuous improvement
- Paid holidays
- Disability insurance
Community Manager (HOA) | Opportunities Throughout California
Action Property Management —Long Beach, CA
- $80,000 - $115,000 a year
- Urgently hiring
- Hybrid work
- Hospitality
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Community Manager
Optimum Professional Property Management Inc. —Irvine, CA
- $70,000 - $75,000 a year
- Full-time
- Customer service
- Mid-level
- 3 years
- Mileage reimbursement
- Paid holidays
Quick Apply
Sr. Community Association Manager
Associa —Corona, CA
- $80,000 - $85,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Community Manager
FirstService Residential —Irvine, CA
- $75,000 - $78,000 a year
- Weekends as needed
- Microsoft Word
- Background check
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
8d
HOA Community Portfolio Manager (3 yrs exp req)
Vintage Group —Irvine, CA
- $74,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
14d
Portfolio Community Manager- Orange County
Action Property Management —Irvine, CA
- $80,000 - $90,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Regional Manager
SATELLITE MANAGEMENT CO —Santa Ana, CA
- $98,000 - $125,000 a year
- Full-time
- Hybrid work
- 5 years
- Data analysis skills
- Residential
- Health savings account
- AD&D insurance
Senior Community Manager
Odevo —Santa Ana, CA
- $75,000 - $90,000 a year
- 3 years
- Organizational skills
- Senior level
Quick Apply
HOA Director of Community Management - Orange County
Seabreeze Management Company Inc —Aliso Viejo, CA
- $85,000 - $95,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
6d

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community association manager jobs near irvine ca

Office Manager/Executive Assistant

Scouting America Orange County Council
Santa Ana, CA

Quick Apply

Job Details

Full-time
$82,000 - $90,000 a year
7 days ago

Qualifications

Team supervision
Executive administrative support
Employee relationship building
Community relationship building
Associate's degree

Full Job Description

Job Title: Executive Assistant & Office Manager FLSA Status: Exempt

Reports To: Scout Executive / CEO

Position Summary & Purpose

The Executive Assistant & Office Manager serves as the trusted administrative partner to the Scout Executive while overseeing the day-to-day administrative operations of the Orange County Council office. This highly visible position requires exceptional judgment, professionalism, confidentiality, and organizational skills to support executive leadership, interface with the Executive Board and community leaders, and supervise the Council's administrative support team.

This role combines executive-level support with operational leadership by ensuring efficient office operations, coordinating governance activities, managing administrative personnel, and maintaining a professional, responsive environment that supports the Council's mission.

Essential Duties and Responsibilities:

Executive Support

Serve as the primary Executive Assistant to the Scout Executive.
Manage complex calendars, appointments, travel, and meeting schedules.
Prepare correspondence, presentations, reports, agendas, and confidential documents.
Screen communications and exercise sound judgment regarding priorities and access.
Coordinate executive meetings and follow-up on action items.
Maintain highly confidential information with absolute discretion.
Anticipate the administrative needs of the Scout Executive and proactively resolve issues.

Board & Executive Leadership Support

Serve as the primary liaison between the Scout Executive and Executive Board members.
Coordinate Board of Directors and Executive Committee meetings.
Prepare meeting notices, agendas, board packets, presentations, minutes, and supporting documentation.
Maintain board records, governance files, resolutions, and official Council documents.
Coordinate communications with board members, community leaders, and key stakeholders.
Support special events, donor meetings, and executive-level functions.

Office Management

Direct the daily administrative operations of the Council office.
Develop and improve office procedures, workflows, and administrative processes.
Ensure efficient office operations and appropriate administrative coverage.
Coordinate purchasing of office supplies, equipment, and vendor services.
Oversee office technology, equipment maintenance, and facility administrative needs.
Assist with departmental budgets and expense tracking.
Recommend operational improvements that enhance efficiency and customer service.

Administrative Team Supervision

Supervise, coach, and support a team of four administrative employees.
Delegate work assignments and establish priorities.
Conduct training and provide ongoing performance feedback.
Participate in performance evaluations, employee development, and corrective coaching as needed.
Foster teamwork and accountability within the administrative staff.
Coordinate staffing schedules and workload distribution.

Administrative Leadership

Assist in the development, monitoring, and administration of departmental and administrative operating budgets by tracking expenditures, identifying variances, ensuring fiscal accountability, and recommending cost-effective solutions to support Council operations.
Establish service standards for front-office operations.
Ensure consistent, professional interactions with volunteers, donors, parents, staff, and community members.
Assist with organization-wide administrative projects.
Support HR, finance, membership, and program departments with special initiatives.
Maintain accurate records and ensure compliance with organizational policies.

KPI Budget Stewardship

Maintain administrative operating expenses within approved budget parameters through proactive monitoring, accurate forecasting, timely reporting, and responsible resource management.

Knowledge, Skills & Abilities

Exceptional organizational and project management skills.
Advanced written and verbal communication skills.
Strong interpersonal skills with the ability to build relationships at all organizational levels.
Ability to exercise sound judgment and maintain strict confidentiality.
Excellent leadership and supervisory skills.
Ability to manage multiple priorities in a fast-paced environment.
High level of professionalism, diplomacy, and discretion.
Strong proficiency with Microsoft Office Suite, Teams, Outlook, Excel, PowerPoint, and board management technologies.
Ability to independently solve problems and improve processes.

Minimum Qualifications

Associate's degree required; Bachelor's degree preferred.
Five (5) to seven (7) years of progressively responsible executive administrative or office management experience.
Minimum of three (3) years of supervisory or team leadership experience.
Experience supporting executive leadership and governing boards strongly preferred.
Experience in nonprofit, association, education, or mission-driven organizations is desirable.

Working Relationships

This position regularly interacts with:

Scout Executive
Executive Board of Directors
Executive Committee
Community and business leaders
Donors and volunteers
Council leadership team
Administrative support staff
National BSA representatives
Vendors and external partners

Success Measures (Key Performance Indicators)

Executive calendar accuracy and responsiveness.
Timely preparation of Board materials and meeting coordination.
Administrative team productivity and service levels.
Office operational efficiency.
Timeliness and accuracy of executive communications.
Board satisfaction with administrative support.
Continuous improvement of office processes and administrative workflows.

Equal Opportunity Employer

Scouting America, Orange County Council is an equal opportunity employer and considers all qualified applicants without regard to disability or any other protected status.

Quick Apply

Refine Your Search

community association manager jobs in irvine ca

Office Manager/Executive Assistant

Community Managers

Onsite Community Management

HOA General Manager

Faculty Assistant

Community Manager

Community Association Manager

Community Association Manager

Senior Community Managers

High Rise - General Manager

PWM Portfolio Manager

Community Manager (HOA) | Opportunities Throughout California

Community Manager

Sr. Community Association Manager

Community Manager

HOA Community Portfolio Manager (3 yrs exp req)

Portfolio Community Manager- Orange County

Regional Manager

Senior Community Manager

HOA Director of Community Management - Orange County

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