Top 40 Office specialist Jobs in Irvine Ca

Operations Support Specialist - Property Management - In office - CORP
Aperto Property Management, Inc —Irvine, CA
- $26 - $33 an hour
- Full-time
- ERP systems
- Office
- 3 years
- Disability insurance
- Health insurance
Quick Apply
Administrative Specialist
University of California, Irvine —Irvine, CA
- $32.74 - $52.54 an hour
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Retirement plan
20h
Office Specialist II
City of Anaheim, CA —Anaheim, CA
- $51,916.80 - $69,576.00 a year
- Full-time
- Background check
- Spanish
- Word processing
- Health insurance
- Dental insurance
8h
Digital Specialist I Mon-Fri 8:00am-4:30pm
Vital Holdings LLC —Tustin, CA
- Overtime
- English
- Ability to lift 50 pounds
- Cleaning
Quick Apply
Sales Support Specialist
McKinley Equipment Corporation —Irvine, CA
- $30 - $34 an hour
- Full-time
- Google Workspace
- Writing skills
- Mid-level
Quick Apply
Legal Office Services Specialist
Ricoh —Irvine, CA
- $19.46 - $25.13 an hour
- Overtime
- Hospitality
- Clean driving record
- Mid-level
7d
Data Specialist (Contract)
Harbinger Motors Inc. —Garden Grove, CA
- $33 - $36 an hour
- Email
- Bachelor's degree
- Business Administration
- Business
Quick Apply
Administrative/Healthcare Support Specialist
Global Path Resources —Costa Mesa, CA
- $18 - $30 an hour
- Contract
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant & Compliance Specialist
Computacenter —Irvine, CA
- $80,000 - $112,000 a year
- English
- Mid-level
- Bachelor's degree
14d
Senior Credentialing Specialist - Medical Staff Admin - FT Days
University of California, Irvine —Irvine, CA
- $71,600 - $127,400 a year
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Retirement plan
Administrative Specialist
Newport Harbor Elks —Newport Beach, CA
- $23 - $26 an hour
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
9h
Reservation and Data Specialist
MERCY HOUSE —Corona, CA
- $21.50 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Mileage reimbursement
Quick Apply
9d
HSPD-12: Government Badging & Credentialing Specialist
Electrosoft —Lake Forest, CA
- $30,000 - $40,000 a year
- Mid-level
- Administrative experience
- High school diploma or GED
Quick Apply
Guest Relations Specialist
Crossroads Pet Resort —Stanton, CA
- $17 - $19 an hour
- Weekends as needed
- Background check
- Basic math
- 11+ years
- Dental insurance
- 401(k)
Project Specialist
South Orange County Community College District —Mission Viejo, CA
- $20 an hour
- Temporary
- Background check
- Microsoft Excel
- Microsoft Outlook
Guest Experience Specialist (Front Desk)
Residence Inn by Marriott —Tustin, CA
- Overtime
- Ability to walk for extended periods
- Residential
- Hotel
- Paid sick time
Quick Apply
Customer Service and Sales Operations Specialist
CRISTEK INTERCONNECTS INC —Anaheim, CA
- $28 an hour
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Opportunities for advancement
Quick Apply
Guest Experience Specialist- Front Desk
Marriott International, Inc —Long Beach, CA
- $27 an hour
- Full-time
- Hotel
- High school diploma or GED
- Front desk
10d
Romance, German, Russian, Languages, and Literature Dept Specialist
California State University, Long Beach —Long Beach, CA
- $4,799 - $6,992 a month
- Temporary
- Background check
- Word processing
- Office
- Paid holidays
- Health insurance
6d
Compensation Specialist & Human Resources Generalist
SDC Technologies, Inc. —Irvine, CA
- $82,270 - $94,635 a year
- Full-time
- Mid-level
- Office
- Analysis skills
Quick Apply

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Operations Support Specialist - Property Management - In office - CORP

Aperto Property Management, Inc -
Irvine, CA

Quick Apply

Job Details

Full-time
$26 - $33 an hour

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Technical support
Administrative experience
High school diploma or GED
Property management company experience
Clerical experience
Office management
Property management

Full Job Description

Aperto Property Management, Inc. (Aperto) is more than just a property management company—we are a team dedicated to excellence in the multifamily housing industry. Specializing in both conventional and affordable housing, our mission is clear: to set the gold standard in apartment management across the U.S., providing exceptional service, quality management, and superior results for our clients and residents.

What We Offer: Joining Aperto means becoming part of a company that values growth, empowerment, and success. Our property management platform supports a full range of services, from new lease-ups to stabilized assets and acquisition rehabs, ensuring comprehensive and expert support for our properties. We’re committed to giving you a work environment where learning, development, and a positive culture are at the heart of what we do.

We're seeking: An Operations Support Specialist to join our growing team in Irvine, CA! This position plays a vital role in supporting both property management operations and corporate office functions. The Operations Support Specialist is responsible for performing a variety of administrative and technical duties that help drive efficiency, support team performance, and ensure the successful execution of day-to-day business activities. This role works closely with multiple departments, providing operational support, delivering exceptional customer service, and helping maintain streamlined processes across the organization.

In addition, this position supports the corporate office by managing office supply inventory, coordinating vendor orders, organizing meetings and company events, and assisting with office lunches and team activities. The ideal candidate is highly organized, detail-oriented, and service-focused, with the ability to proactively support internal stakeholders and contribute to a productive, professional, and welcoming work environment.

Why You’ll Love Working Here:

Career Growth: We empower our team to take the initiative, with a strong focus on learning, development, and career progression.
Work-Life Balance: Enjoy generous paid time off and a supportive environment that values your well-being.
Comprehensive Benefits: Full medical, dental, vision, and life insurance, along with long-term disability, a 401K with company match, and more.

Responsibilities:

Provides administrative support to ensure efficient operation of the office.
Responsible for maintaining the accuracy and timely reporting of information both internally and externally.
Regularly follows up on deadlines and communicates with stakeholders in accordance with the Company's mission, vision, and objectives.
Responsible for completing assigned projects on time and providing regular updates to senior leadership.
Represent the company in a highly professional manner when interacting with onsite associates, agencies and clients during audits, training and property operations.
Answers phone calls, schedules meetings and supports visitors.
Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
Technical skills, including experience with computer systems, databases, and software such as Microsoft Office, inventory management systems, and enterprise resource planning systems.
Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
Providing administrative support to the operations team including tasks such as scheduling meetings, maintaining records, and creating reports.
Be able to manage multiple projects simultaneously and prioritize tasks effectively.
Exhibits polite and professional communication via phone, e-mail, and mail.
Strong customer service & communication skills to operate with other departments & external partners effectively.
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
Monitoring and analyzing performance data: They use performance data to identify trends and issues and make recommendations for improvements.
Assist in the coordination of company and holiday events, corporate gift ordering and logistics.

Qualifications

High school diploma or equivalent education required
Property Management experience or multi-site experience preferred
Minimum of 3 years of experience in operations, administration, or property management
Yardi software experience, a plus
Knowledge of office management systems and procedures
Exceptional customer service standards, in person, by phone and electronically
Ability to support and prioritize multiple deliverables
Excellent business acumen
Ability to adapt to changes in processes and systems and be able to work well under pressure.
Well-organized and able to manage their time effectively.
Ability to clearly communicate and connect with employees, clients and executives to drive initiatives
Resourceful, “Outside the box” thinker.

If you’re looking for an exciting opportunity to grow your career as a Operations Support Specialist with a company that truly values its employees, Aperto is the right fit for you.

Apply Now and discover why Aperto Property Management, Inc. is the place for professionals who want to make a real impact!

Aperto Property Management, Inc. iCalBRE Broker License Number 02042194, Aperto is an equal opportunity employer.

Pay: $26.00 - $33.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Vision insurance

Application Question(s):

Do you have experience supporting property management or multi-site operations?
Do you have experience supporting a corporate office environment (e.g., ordering supplies, coordinating meetings/events, office logistics)?

Experience:

Property management: 3 years (Required)
Operations, Administrative : 3 years (Required)

Location:

Irvine, CA 92618 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office specialist jobs in irvine ca

Operations Support Specialist - Property Management - In office - CORP

Administrative Specialist

Office Specialist II

Digital Specialist I Mon-Fri 8:00am-4:30pm

Sales Support Specialist

Legal Office Services Specialist

Data Specialist (Contract)

Administrative/Healthcare Support Specialist

Executive Assistant & Compliance Specialist

Senior Credentialing Specialist - Medical Staff Admin - FT Days

Administrative Specialist

Reservation and Data Specialist

HSPD-12: Government Badging & Credentialing Specialist

Guest Relations Specialist

Project Specialist

Guest Experience Specialist (Front Desk)

Customer Service and Sales Operations Specialist

Guest Experience Specialist- Front Desk

Romance, German, Russian, Languages, and Literature Dept Specialist

Compensation Specialist & Human Resources Generalist

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