Top 1051 Program assistant Jobs in Irvine Ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)
Confidential —Mission Viejo, CA
- $20 - $25 an hour
- Weekends as needed
- Microsoft Excel
- Inventory management
- HIPAA
Quick Apply
Bilingual Chinese/English Administrative Assistant
Demidchik Law Firm, PLLC —Newport Beach, CA
- $25 - $35 an hour
- Full-time
- Computer literacy
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
2d
Office Processor – Escrow Services
Escrow Company —Mission Viejo, CA
- $24 - $28 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
Quick Apply
Executive & Personal Assistant to CEO
eJam —Santa Ana, CA
- $29 - $35 an hour
- Weekends as needed
- Background check
- Clean driving record
- Research
- Mileage reimbursement
- Health insurance
Quick Apply
Construction Administrative Assistant
NATIONAL RENOVATION INC —Anaheim, CA
- $27 - $30 an hour
- 8 hour shift
- Google Workspace
- Customer service
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
Falcon Dynamics, Inc —Irvine, CA
- $34 an hour
- Full-time
- Office
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
DAVITA —Irvine, CA
- $24 - $30 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Front Office Services Representative
University of California, Irvine —Irvine, CA
- $25.45 - $36.05 an hour
- Extended hours
- Background check
- Current TB test
- OSHA
- Health insurance
- Retirement plan
Executive Assistant
Tarsus Pharmaceuticals —Irvine, CA
- $90,700 - $127,100 a year
- Hybrid work
- 5 years
- Office
- Bachelor's degree
- Paid holidays
- Dental insurance
Office Assistant - JOEY Newport Beach
JOEY Restaurants —Newport Beach, CA
- $23 - $29 an hour
- Part-time
- Restaurant management
- Administrative experience
- Fair chance
- Disability insurance
- Health insurance
Quick Apply
Office/HR Assistant
Gyukaku —Tustin, CA
- $20 - $25 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
- Employee discount
- Opportunities for advancement
Quick Apply
Administrative Assistant (Newport Beach, CA)
PIMCO —Newport Beach, CA
- $45.67 an hour
- Online Application
- Microsoft Outlook
- 5 years
- Research
Executive Assistant
Genea Energy Partners —Irvine, CA
- $85,000 - $110,000 a year
- Full-time
- Hybrid work
- Office
- Continuous improvement
- US work authorization
- Paid parental leave
- AD&D insurance
Executive Assistant / Real Estate
Shopoff Realty Investments, LP —Irvine, CA
- $95,000 - $120,000 a year
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
14d
Facilities Administrative Assistant
Sunwest Bank —Irvine, CA
- $24 - $29 an hour
- Monday to Friday
- Hybrid work
- Heavy lifting
- Office
- Administrative experience
Quick Apply
Academic Support Assistant
Westcliff University —Irvine, CA
- $20 an hour
- Part-time
- Laboratory
- Classroom
- Writing skills
Quick Apply
Executive Assistant
Ryan Miller & Associates —Irvine, CA
- $90,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
Allen Matkins —Irvine, CA
- $50,000 - $75,000 a year
- Full-time
- Microsoft Word
- Background check
- Office
Receptionist/Administrative Assistant
Care Partners —Irvine, CA
- $23 - $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Project Assistant (Part-Time Limited)
University of California, Irvine —Irvine, CA
- $28.88 - $49.76 an hour
- Part-time
- Background check
- Writing skills
- Research
- Health insurance
- Retirement plan

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Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Confidential
Mission Viejo, CA

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Qualifications

Customer communication
Patient scheduling systems
Microsoft Excel
HIPAA compliance
Electronic health records (EHR) management
Client rapport building
Opportunity Management
HIPAA
Social media platforms
Medical administrative support
Attention to detail
Organizational skills
Client acquisition
Clerical experience
Productivity software
Clinical confidentiality policies
Closing sales leads
Customer interaction during outreach
Marketing

Full Job Description

Job Title: Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Overview:
We are currently seeking a highly experienced, polished, and dynamic Front Desk Coordinator/Administrative Assistant to join our team a high end practice. This role supports integrated service lines including Plastic Surgery and Medical Aesthetics —and is the first point of contact in the patient journey across all verticals. This position plays a critical role in shaping the patient experience from initial inquiry through scheduling, consultation, and follow-up. The ideal candidate is not only operationally strong but also sales-minded, detail-oriented, and highly personable. A naturally bubbly, warm, and engaging personality is non-negotiable, as this role sets the tone for every patient interaction.

Candidates must be exceptionally organized, able to multitask across multiple service lines, and committed to following structured outreach and communication protocols with precision. Experience in a medical spa or aesthetics environment is highly valued and considered a strong advantage, but candidates with overall customer service, plastic surgery or high end concierge backgrounds will also be strongly considered.

Key Responsibilities: Patient Experience & Front Desk Operations

Serve as the first point of contact for patients across all service lines, delivering a consistently warm, polished, and high-energy experience.
Manage incoming inquiries with a strong sales mindset, confidently guiding patients to the appropriate service line and converting leads into booked consultations.
Schedule, confirm, and coordinate appointments across multiple providers and specialties, ensuring optimal patient flow.
Execute structured outreach protocols (calls, texts, emails) with meticulous attention to detail to convert leads, reduce no-shows, and maximize bookings.
Maintain a clean, organized, and elevated front desk environment reflective of a premium, multi-service practice.

Sales & Patient Journey Ownership

Actively contribute to revenue growth by converting inquiries into consultations and treatments across all departments.
Educate patients on surgical procedures, aesthetic treatments, and wellness services, including memberships and packages.
Identify opportunities for upselling and cross-selling between plastic surgery, aesthetics, and wellness offerings.
Build and maintain strong patient relationships to drive retention and lifetime value.
Track, manage, and follow up on all leads, consultations, and pending bookings with consistency and accuracy.
Meet and exceed individual and team sales targets.

Administrative & Clinical Support

Accurately input and manage patient information, medical histories, and treatment plans within the EMR system.
Assist providers across all service lines with patient flow, consultations, and treatments as needed.
Perform administrative tasks including filing, data entry, scanning, and inventory/office supply management.
Support the office manager and leadership team with operational and administrative needs.

Requirements:

Proven experience in a front desk, administrative, or patient coordinator role in a high-volume clinic, medical spa, plastic surgery practice, or hospitality industry organization.
Medspa/aesthetics experience is a strong advantage, particularly for candidates familiar with cosmetic treatments and patient conversion.
Demonstrated ability or comfort with sales, lead conversion, and client engagement.
A naturally bubbly, outgoing, and personable demeanor—this is essential to success in the role.
Exceptional attention to detail and ability to consistently follow structured systems and outreach protocols.
Strong organizational skills with the ability to multitask across multiple service lines in a fast-paced environment.
Proficiency with EMR systems and general computer platforms.
Excellent written and verbal communication skills.
Familiarity with social media platforms and basic marketing principles.
Tech-savvy with working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).
Knowledge of plastic surgery procedures, aesthetic treatments, or wellness/functional medicine services is highly preferred.
Ability to maintain strict confidentiality and adhere to HIPAA guidelines.
Flexibility to work occasional evenings and weekends as needed.

Why Join Us?
This is an opportunity to be part of a high-performing, growth-oriented, multi-specialty practice where patient experience and results are paramount. You will play a key role in both operational success and revenue growth while helping patients navigate and access a full spectrum of aesthetics and surgical services.

How to Apply:
Please submit your resume, cover letter, and any relevant supporting materials in response to this posting. Applications will be reviewed on a rolling basis, and only qualified candidates will be contacted for an interview.

Pay: $20.00 - $25.00 per hour

Work Location: In person

Quick Apply

Refine Your Search

program assistant jobs in irvine ca

Front Desk Coordinator / Administrative Assistant (Patient Experience & Sales Focus)

Bilingual Chinese/English Administrative Assistant

Office Processor – Escrow Services

Executive & Personal Assistant to CEO

Construction Administrative Assistant

Office Assistant

Administrative Assistant

Front Office Services Representative

Executive Assistant

Office Assistant - JOEY Newport Beach

Office/HR Assistant

Administrative Assistant (Newport Beach, CA)

Executive Assistant

Executive Assistant / Real Estate

Facilities Administrative Assistant

Academic Support Assistant

Executive Assistant

Office Coordinator

Receptionist/Administrative Assistant

Project Assistant (Part-Time Limited)

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