Top 36 Accounts payable coordinator Jobs in Irwindale Ca

Admin Assistant & Operations Coordinator
American Precast Concrete Inc. —Pomona, CA
- $33 - $38 an hour
- Full-time
- Spanish
- Google Workspace
- English
- Health insurance
- Dental insurance
Quick Apply
9d
Finance Accounting Administration Coordinator
Brea Networks, LLC —Brea, CA
- $55,000 - $65,000 a year
- Full-time
- Background check
- Microsoft Excel
- CPA
- Health insurance
- Dental insurance
Quick Apply
Bilingual Payroll Coordinator
Cambrian Homecare —Long Beach, CA
- $22.50 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Outlook
- AD&D insurance
- Dental insurance
Quick Apply
3d
Administrative Coordinator - Part Time
Fujitec America —Santa Fe Springs, CA
- $28.51 - $35.37 an hour
- Part-time
- US work authorization
- Communication skills
- Entry level
- Disability insurance
- Health insurance
Quick Apply
University Police Department (UPD) - Payroll Coordinator
Cal Poly Pomona —Pomona, CA
- $5,274 - $7,684 a month
- Overtime
- Background check
- Clean driving record
- Research
- Paid jury duty
14d
Accounting Coordinator
Painted Brain —Los Angeles, CA
- $22 - $28 an hour
- Part-time
- Hybrid work
- Google Workspace
- Ability to walk for extended periods
- Mid-level
- 401(k) matching
- Bereavement leave
Quick Apply
Administrative / Accounts Payable Coordinator
Hill Crane Service, inc. —Long Beach, CA
- $45,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- Data entry
- Health insurance
- Dental insurance
Quick Apply
9d
Accounts Payable/Receivable Coordinator
Meta Dynamic Inc —Orange, CA
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Profit sharing
- Health insurance
Quick Apply
University Police Department (UPD) - Payroll Coordinator
California State University —Pomona, CA
- Overtime
- Background check
- Clean driving record
- Research
- Paid jury duty
14d
Payroll Coordinator
Los Angeles County Museum Of Natural History Foundation —Los Angeles, CA
- $28.41 - $30.54 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Quick Apply
HR and Payroll Coordinator - AH
Front Porch —Glendale, CA
- $27.50 - $30.00 an hour
- Background check
- Mid-level
- Office
Quick Apply
Billing Coordinator
SpeedX —Montebello, CA
- Up to $26 an hour
- Full-time
- English
- Mid-level
- Organizational skills
Quick Apply
1d
Payroll/Billing Coordinator
Millennium Healthcare Services, Inc. —Montrose, CA
- $21 - $25 an hour
- 8 hour shift
- Mid-level
- Office
- Finance
Quick Apply
Payroll/Billing Coordinator
Alliance Health Services, Inc. —Montrose, CA
- $21 - $25 an hour
- 8 hour shift
- Mid-level
- Office
- Finance
Quick Apply
Sales Operations Coordinator
ADWINS INTERNATIONAL —Ontario, CA
- $22 - $30 an hour
- Full-time
- Spanish
- Writing skills
- Office
- Health insurance
- Paid time off
Quick Apply
Payroll/Billing Coordinator
TARLANI Healthcare —Montrose, CA
- $21 - $25 an hour
- 8 hour shift
- Mid-level
- Office
- Finance
Accounting Coordinator
Schulte Hospitality Group —Anaheim, CA
- $24 - $27 an hour
- Background check
- Basic math
- Pass drug screening
- Paid parental leave
- Paid holidays
Quick Apply
Coordinator, Cost Accounting and GL (Contractor)
ISUZU NORTH AMERICA CORPORATION —Anaheim, CA
- $72,398 - $90,497 a year
- Contract
- Writing skills
- Research
- Mid-level
Quick Apply
1d
Payroll Coordinator
Ryans Rehab Inc —Glendale, CA
- $18 - $22 an hour
- Part-time
- Mid-level
- Finance
- Bachelor's degree
- Opportunities for advancement
Quick Apply
Payroll Coordinator
TARLANI Healthcare —Montrose, CA
- $23 - $27 an hour
- 8 hour shift
- Office
- In-person
- Associate's degree

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Admin Assistant & Operations Coordinator

American Precast Concrete Inc.
Pomona, CA

Quick Apply

Job Details

Full-time
$33 - $38 an hour
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Retirement plan

Qualifications

Google Workspace
Office activity coordination
Executive administrative support
Dispatching
QuickBooks

Full Job Description

About the Role

American Precast Concrete is a growing concrete manufacturing and construction company expanding its operations across Southern California. We are looking for a highly organized, dependable Administrative Assistant & Operations Coordinator to work directly alongside the CEO and keep the business running smoothly day to day.

This is not a sit-at-your-desk-and-answer-phones job. You will be the operational backbone of the office — coordinating deliveries and logistics, tracking invoices and payments, managing office operations, and making sure nothing falls through the cracks. If you are someone who thrives on ownership, likes solving problems, and can juggle multiple priorities without losing the details, this role is for you.

Executive & CEO Support

Manage CEO calendar, scheduling, meetings, and follow-ups
Prepare agendas, track action items, and ensure commitments move forward
Coordinate with vendors, staff, and partners on behalf of the CEO when delegated
Keep priorities organized and make sure nothing slips through the cracks
Maintain internal documentation and systems so the business can scale without reinventing the wheel

Logistics & Delivery Coordination

Coordinate product deliveries to job sites — scheduling, confirming delivery windows, and resolving issues in real time
Manage logistics across both company trucks and third-party carriers
Communicate with drivers, dispatchers, and job site contacts to ensure on-time delivery
Track shipments and flag delays, discrepancies, or problems to the CEO
Manage vendor communications for freight, trucking, and material shipments
Maintain delivery records and audit driver logs and delivery documentation for accuracy
Coordinate with operations and project teams for smooth scheduling and handoffs

Invoice & Financial Tracking

Track and organize all incoming and outgoing invoices across APC and CFI
Follow up on outstanding payments — make sure invoices are sent, received, and paid on time
Monitor accounts payable (what we owe vendors) and accounts receivable (what customers owe us)
Audit billing for deliveries and projects to ensure accuracy before payment is issued
Coordinate with external accountants and bookkeepers as needed
Flag discrepancies, overdue accounts, or billing issues to the CEO immediately

Office & Equipment Operations

Maintain and order office supplies — track inventory and manage vendor accounts
List, market, and manage the sale of company equipment — handle inquiries, negotiations, and transactions
Keep the office organized and operationally efficient
Coordinate any facility maintenance or repair needs
Maintain organized filing systems for contracts, vendor agreements, and operational documents

Systems & Tools

Keep internal systems organized — Google Workspace, scheduling tools, and CRM
Maintain accurate records across all operational areas
Support HR admin and payroll coordination as needed
Familiarity with QuickBooks a strong plus — willingness to learn required

What We're Looking For

3+ years in an administrative, operations, or logistics coordinator role
Hands-on experience coordinating shipments, deliveries, or freight — own fleet and/or third-party carriers
Basic understanding of invoicing, accounts payable/receivable, and billing tracking
Experience supporting senior leadership or working directly with a business owner
Extremely organized with strong attention to detail and follow-through
Strong communicator — comfortable dealing with vendors, drivers, and job site contacts
Proficient with Google Workspace and scheduling tools
Proficient with QuickBooks is a plus
Bilingual English/Spanish preferred
Valid CA driver's license

What You Get

$33–$38/hour DOE — with room to grow as the role grows
Medical, dental & vision
401(k) with matching
PTO

Pay: $33.00 - $38.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Retirement plan
Vision insurance

Application Question(s):

How many years of experience do you have coordinating shipments, deliveries, or freight with both company vehicles and third-party carriers?
Have you tracked and followed up on invoices, accounts payable, or accounts receivable in a previous role?
Do you have experience using QuickBooks for invoice tracking, accounts payable, or accounts receivable?
Have you managed vendor relationships for freight, trucking, or material suppliers?

Language:

Spanish (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

accounts payable coordinator jobs in irwindale ca

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