Top 19 Administrative assistant level 4 Jobs in Ithaca Ny

Administrative Assistant - Level 4
Tompkins County —Tompkins County, NY
- $41,225 - $48,500 a year
- Full-time
- Customer service
- Basic math
- English
Wilson Lab Administrative Assistant
Cornell University —Ithaca, NY
- $26.41 - $30.69 an hour
- Online Application
- Inventory management
- Mid-level
- Administrative experience
- Travel reimbursement
- Health insurance
22h
Administrative Assistant III
Cornell University —Ithaca, NY
- $24.30 - $26.15 an hour
- Online Application
- Hybrid work
- Microsoft Outlook
- Customer service
- Writing skills
- Health insurance
- Tuition reimbursement
6d
Research Administration Assistant
Cornell University —Ithaca, NY
- $26.00 - $30.08 an hour
- Overtime
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Health insurance
- Tuition reimbursement
11d
Administrative Coordinator
Tompkins County —Tompkins County, NY
- $55,250 - $65,000 a year
- Full-time
- Basic math
- English
- Mid-level
5d
FINANCIAL MANAGEMENT ASSISTANT YOUTH BUREAU
City of Ithaca —Ithaca, NY
- $24.82 an hour
- Online Application
- Mid-level
- Office
- High school diploma or GED
12d
Faculty Support Specialist
Cornell University —Ithaca, NY
- $26.41 - $30.69 an hour
- Online Application
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Salesforce
- Travel reimbursement
- Health insurance
Administrative Assistant 1
State University of New York, Cortland —Cortland, NY
- $40,391 - $47,695 a year
- Monday to Friday
- Microsoft Excel
- Writing skills
- Mid-level
- Disability insurance
- Health insurance
6d
Administrative Assistant 1, Campus Recreation (NY HELPS)
State of New York - SUNY Cortland —Cortland, NY
- $40,391 - $47,695 a year
- Full-time
- Background check
- Microsoft Excel
- Writing skills
- Disability insurance
- Health insurance
6d
Temporary Course Support Specialist - Department of Computer Science, Ithaca, NY (Hybrid)
Cornell University —Ithaca, NY
- $26.50 an hour
- Temporary
- Customer service
- Mid-level
- University
- Adoption assistance
- Parental leave
14d
Recreation Activity Specialist
Tompkins County —Tompkins County, NY
- $23.69 an hour
- Part-time
- Residential
- Fingerprint clearance
- Visual & Performing Arts
7d
Office Assistant 1 (Keyboarding)
State University of New York, Cortland —Cortland, NY
- $36,232 a year
- Full-time
- School experience
- No experience needed
- Office
- Disability insurance
- Health insurance
14d
Unit Clerk/Nursing Assistant Hybrid- Cayuga Medical Center 4 North Med/Surg- Full Time- Days
Cayuga Health System —Ithaca, NY
- $16 - $24 an hour
- 12 hour shift
- Hospital
- Ability to walk for extended periods
- BLS Certification
Quick Apply
Senior Code Enforcement Officer
Tompkins County —Tompkins County, NY
- $83,200 a year
- Full-time
- Construction site
- Word processing
- Writing skills
14d
School Bus Attendant
Tompkins County —Tompkins County, NY
- $16.76 an hour
- Full-time
- CPR Certification
- Working with individuals with disabilities
- Residential
6d
Extended Day Camp Coordinator
Cornell Cooperative Extension Tompkins County —Ithaca, NY
- $19 an hour
- Extended hours
- CPR Certification
- Writing skills
- Mid-level
Quick Apply
7d
Director of Facilities III
Tompkins County —Tompkins County, NY
- $106,250 - $125,000 a year
- Full-time
- Carpentry
- Office
- Residential
23h
Agriculture Issue Leader- Ithaca, NY
Cornell Cooperative Extension —Ithaca, NY
- From $72,000 a year
- Weekends as needed
- Background check
- Master's degree
- Doctor of Philosophy
- Paid holidays
- Disability insurance

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Wilson Lab Administrative Assistant
Cornell University —Ithaca, NY
Field, screen, redirect and respond to telephone and walk-in inquiries; answer questions proactively, serve as a reference for policies and procedures, and…
$26.41 - $30.69 an hour
22h

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Human Resources Assistant (OA)
US Defense Logistics Agency —Whitehall, OH
GS-05: Maintaining a filing system; Providing administrative assistance to other staff members; assisting with tracking personnel actions; Performing routine…
$42,507 - $68,452 a year
5d
Administrative Assistant/Receptionist
Columbus, OH —Columbus, OH
Prepares, organizes, and sets up market analysis materials through web research and other data sources. Arranges meetings, location, rooms, meals and the…
$17.23 - $21.54 an hour

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Administrative Assistant - Level 4

Tompkins County -
Tompkins County, NY

Apply Now

Job Details

Full-time
$41,225 - $48,500 a year

Qualifications

Clerical experience

Full Job Description

Administrative Assistant - Level 4

SALARY: $41,225 - $48,500/yr (2026 - 2027 Rate)

TYPE OF EMPLOYMENT: Full-Time

ISSUE DATE: 06/09/26

THE FINAL DATE TO FILE APPLICATIONS: 07/15/26

DATE THAT THIS ANNOUNCEMENT SHOULD BE REMOVED FROM POSTING: 07/16/26

RESIDENCY: Candidates must have been legal residents of Tompkins County or one of the six adjoining counties (Cayuga,
Chemung, Cortland, Schuyler, Seneca, Tioga) for at least one month immediately preceding the date of application and maintain
residency. For Examinations: The eligible list resulting from the examination will be established in accordance with the final
earned numerical ratings of passing candidates regardless of residence. A municipality or district may exercise its right under
section 23-4-a. of Civil Service Law to request a certification of eligible candidates who have been residents of that municipality
or district for at least one month prior to appointment. After the names of residents have been exhausted, Tompkins County must
then certify the names of non-residents on the list.

For more information contact Scott Snyder, ext. 2003. This is an approved HELP title. No examination is required.

MINIMUM OUALIFICATIONS: EITHER:

(a) Graduation from a regionally accredited or New York State registered four year college or university with a bachelor's degree
from a regionally accredited or New York State college or university and two years of full-time paid (or the equivalent part-time
and/or volunteer) experience in office management or senior level clerical position; OR

(b) Graduation from a regionally accredited or New York State registered two year college with an associate's degree and four
years of full-time paid (or the equivalent part-time and/or volunteer) experience in office management or senior level clerical
position; OR

(c) Graduation from high school or possession of a high school equivalency diploma and six years of full-time paid (or the
equivalent part-time and/or volunteer) experience in office management or senior level clerical position; OR

(d) Any combination of training and experience equal to or greater than that described in (a), (b) and (c) above.

Tompkins County is Committed to Equity and Inclusion. We encourage those with similar values to apply.

DISTINGUISHING FEATURES OF THE CLASS:

This position involves responsibility for assisting a department head or administrator by coordinating day-to-day office
management and administrative functions. Duties include, but are not limited to, program planning, budgeting, supervision of
clerical staff, fiscal management and statistical record-keeping/reporting. An Administrative Assistant – Level 4 is also

responsible for relieving the head of a department or major division of administrative details such as calendar management,
meeting scheduling and conference arrangements as well as relieving the official of contacts which should properly be made with
subordinate staff. The psychological demands of this job are moderate with unpredictable fluctuations in work volume, frequent
interruptions, shifting work priority, rush orders and conflicting priorities. At a Level 4, the employee should possess
considerable interpersonal skills in order to teach, instruct or advise subordinates. He or she may be required to plan or coordinate
inter-group or inter-agency cooperation. Internal contacts may be across departments within the organization and may require
professional collaboration on overlapping work projects and issues. External contacts will typically be with the general public and
involve the exchange of information in structured situations. The incumbent works under the general supervision of a senior staff
member but enjoys considerable autonomy and independent judgment when carrying out the day-to-day activities of the office.
Although guidelines and policies are available, many cases require the independent interpretation and application of guidelines or
policies to specific situations. Only unusual or very complex matters are referred to the supervisor. The employee may be
defined as a lead worker of a group, or be assigned to supervise specific personnel with a unit or section. The incumbent will
perform any and all administrative duties that may be assigned.

TYPICAL WORK ACTIVITIES:

The typical work activities below are illustrative only. Work activities may vary from location to location and no attempt

has been made to compile a comprehensive listing of all clerical duties that may be required of an employee in this class.
Assignment of appropriate routine clerical duties will be at the discretion of the appointing authority.

At all times, the employee will provide the highest quality of customer service;
Develops a professional network and maintains contacts with units with whom an official routinely interacts;
Assists in the formulation of policies and procedures for the administration of various agency programs;
Plans and supervises the collection, tabulation and analysis of statistical and financial data;
Coordinates and supervises the maintenance of agency financial, payroll, personnel and attendance records;
Supervises the requisition, purchase, receipt and inventory of agency supplies and equipment and maintains inventory

records;

Secures budget estimates from agency units and prepares preliminary draft of budget request;
Supervises and expedites the preparation of records and reports; Reviews incoming mail and answers general

correspondence;

Participates in professional conference and training program; Explains department or agency functions and activities at

meetings with civic groups and community organizations;

Monitors expenditures to maintain budgetary control;
Maintains contacts with agency units and other departments and public agencies to assist in solving mutual problems and

to develop improved services and public relations;

Reviews and updates employee job descriptions in cooperation with agency head and other supervisors;
Supervises assigned clerical staff;
Performs related work necessary for the efficient execution of administrative functions of the agency.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

Thorough knowledge of current principles and practices of business administration of various agency programs;
Thorough knowledge of office terminology, procedures and equipment;
Thorough knowledge of business arithmetic and English;
Good knowledge of the organization, functions, laws, policies and regulations of the agency to which assigned;
Ability to handle routine administrative details independently, including the composition of letters and memoranda;
Ability to plan, assign and review the work of others;
Ability to understand and carry out complex oral and written instructions;
Ability to establish and maintain cooperative relations with the public and other governmental and private agencies;
Ability to perform close, detail work involving considerable visual effort and strain;
Good judgment in solving complex clerical and administrative problems;
Tact and courtesy;
The employee’s physical condition shall be commensurate with the demands of the position.

FURTHER INFORMATION AND INSTRUCTIONS

Falsification of any part of the "Application for Employment" will result in disqualification.

Accepted candidates will be notified when and where to appear for the examination. If you do not receive your notice to appear at least three days before the
date of the written examination, call Tompkins County Department of Human Resources at 274-5526. If an application is disapproved, due notice will be
sent. This department does not make formal acknowledgment of the receipt of an application or take responsibility for non-delivery or postal delay.

Applicants must answer every question on the application form and make sure that the application is complete in all respects. Incomplete applications will
be disapproved.

ACTIVE MILITARY PERSONNEL, VETERANS OR DISABLED VETERANS desiring to claim additional credit will request the Veterans Credits
application form, at any time between the date of application for examination(s) and the date of the establishment of the resulting eligible list. You must
meet the requirements set by NYS for these credits and they may be used only once. YOU MAY NOT CLAIM ADDITIONAL CREDITS AFTER THE
ELIGIBLE LIST HAS BEEN ESTABLISHED. IT IS THE CANDIDATE'S RESPONSIBILITY TO REQUEST THE VETERANS CREDIT
APPLICATION FORMS AND TO SUBMIT THESE FORMS AND ANY SUPPORTING PAPERWORK BEFORE THE ELIGIBLE LIST IS
ESTABLISHED.
Tompkins County's written examinations are prepared and rated by the New York State Department of Civil Service in accordance with Section 23-2 of
Civil Service Law. The provisions of the New York State Civil Service Rules and Regulations, which deal with the rating and review of the examinations
apply.

The duration of the eligible lists may be fixed for a minimum of one and a maximum of four years and may be extended beyond four years if there has been
a restriction against the filling of vacancies in that title.
The candidates must complete a separate "Application for Employment" for each open-competitive and/or promotional examination that the candidate is
eligible to take.

All experience required meeting the acceptable training and experience is full-time experience. (Part-time experience will be credited on a prorated basis).

Appointment from an eligible list must be made from the top three candidates willing to accept the appointment.

Tompkins County is an Equal Opportunity Employer. As part of its efforts to provide employment opportunities to the physically handicapped, Tompkins
County Civil Service has adopted a rule permitting the employment of qualified physically handicapped persons without competitive examination (pursuant
to Section 55 of Civil Service Law). If you meet the minimum qualifications for this position and wish to know more about this rule, please contact the
Tompkins County Department of Human Resources Office.

Unless otherwise notified, candidates are permitted to use quiet, hand-held, and solar or battery powered calculators. Devices with Typewriter Keyboards,
Spell Checkers, Personal Digital Assistants, Address Books, Language Translators, Dictionaries or any similar devices are prohibited. You may not bring
books or other reference materials.

CROSS-FILING - APPLYING FOR CIVIL SERVICE EXAMINATIONS IN MULTIPLE JURISDICTIONS WHEN EXAMINATIONS ARE
SCHEDULED ON THE SAME DATE: When applying for examinations across multiple jurisdictions - all of which are scheduled on the same day - you
must submit a Tompkins County Cross-Filing Form. This form must be submitted no later than 4:30 PM on the final filing date of the examination. On this
form, list each examination that you are taking and then tell us where you would like to sit. The purpose is to ensure that all of the test materials for the
various examinations that you are taking will be available in one location. If you do not provide the cross-filing form to us by the final filing date, we cannot
ensure that we can accommodate your desire to cross-file. If any of the examinations are State level examinations, you must sit at the State test center. You
will still need to complete the Tompkins County cross-filing form. If sitting at the State site, the State will notify you of when and where to report for your
examination(s) and you should bring all admittance letters to the State site. If you are not taking a State examination, bring all admittance letters to your
chosen testing site. If you have any question please call Tompkins County Department of Human Resources Department (607) 274-5526. The Cross File
form is located at http://www.tompkins-co.org/personnel/CivilSrvForms/index.html

FOR RELIGIOUS ACCOMMODATION AND HANDICAPPED PERSONS: If special arrangements for testing are required, please indicate this on
your application.

ALL CANDIDATES FOR EMPLOYMENT FOR POSITIONS IN SCHOOL DISTRICTS AND BOCES GOVERNED BY TOMPKINS COUNTY
CIVIL SERVICE MAY HAVE THE FOLLOWING SPECIAL REQUIREMENT. PER CHAPTER 180 OF THE LAWS OF 2000, AND BY
REGULATIONS OF THE COMMISSIONER OF EDUCATION, TO BE EMPLOYED IN A POSITION DESIGNATED BY A SCHOOL
DISTRICT OR BOCES AS INVOLVING DIRECT CONTACT WITH STUDENTS, A CLEARANCE FOR EMPLOYMENT FROM THE
STATE EDUCATION DEPARTMENT IS REQUIRED.
In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duties shall be entitled to receive
an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served. If you are
qualified to participate in this examination and are a child of firefighter or police officer killed in the line of duties in this municipality, please inform this
office of this matter when you submit your application for examination. A candidate claiming such credit has a minimum of two months from the
application deadline to provide the necessary documentation to verify additional credit eligibility. However, no credit may be added after the eligible list has
been established.â–

BACKGROUND INVESTIGATION: Applicants may be required to undergo a State and national criminal history background investigation, which will
include a fingerprint check, to determine suitability for appointment. Failure to meet the standards for the background investigation may result in
disqualification.

TOMPKINS COUNTY PERSONNEL DEPARTMENT, 125 EAST COURT STREET, ITHACA, NY 14850

Apply Now

Refine Your Search

administrative assistant level 4 jobs in ithaca ny

Administrative Assistant - Level 4

Wilson Lab Administrative Assistant

Administrative Assistant III

Research Administration Assistant

Administrative Coordinator

FINANCIAL MANAGEMENT ASSISTANT YOUTH BUREAU

Faculty Support Specialist

Administrative Assistant 1

Administrative Assistant 1, Campus Recreation (NY HELPS)

Temporary Course Support Specialist - Department of Computer Science, Ithaca, NY (Hybrid)

Recreation Activity Specialist

Office Assistant 1 (Keyboarding)

Unit Clerk/Nursing Assistant Hybrid- Cayuga Medical Center 4 North Med/Surg- Full Time- Days

Senior Code Enforcement Officer

School Bus Attendant

Extended Day Camp Coordinator

Director of Facilities III

Agriculture Issue Leader- Ithaca, NY

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