Physical Requirements:
Overview
The Associate Accountant assists the Controller in the daily operations of the Finance Department by performing accounting, payroll, accounts payable, accounts receivable, cash management, and financial reporting functions. This position supports accurate financial recordkeeping, compliance with federal and state regulations, month-end and year-end closing processes, audits, and Finance Committee reporting. The Associate Accountant is responsible for maintaining confidential financial and employee information while providing excellent customer service to internal staff and external partners.
Position Duties and Responsibilities:
Payroll Administration
- Administer the Museum's payroll and HR platform (Gusto), including system updates, testing, and communication with the software and HR providers.
- Process bi-weekly payroll accurately and timely, including timesheet review, PTO, employee awards, stipends, benefit deductions, and employee status changes.
- Maintain employee payroll records, including compensation, benefits, PTO balances, holiday schedules, deductions, direct deposits, and onboarding/offboarding documentation.
- Prepare payroll journal entries and reconcile payroll activity to the general ledger.
- Process payroll-related tax filings and reconciliations, including Forms W-2s, ACA reporting, Workers' Compensation, and Unemployment Insurance.
- Administer employee benefit programs, including MedFlex, daycare reimbursement, and other employee benefits.
- Reconcile payroll liability accounts and ensure compliance with applicable payroll laws and regulations.
Accounts Receivable
- Record and reconcile earned revenue, including admissions, retail sales, facility rentals, educational programs, and special events.
- Audit daily point-of-sale activity, verify deposits, prepare bank deposits, and investigate discrepancies with appropriate departments.
- Record and reconcile memberships, contributions, sponsorships, grants, and other revenue sources.
- Reconcile the development system activity and the accounting records on a monthly basis with the Advancement Department.
- Maintain accurate receivable records and assist with collection efforts as needed.
Accounts Payable
- Process vendor invoices, verify coding and approvals, and prepare payments through check and ACH.
- Maintain vendor records, including W-9 documentation and annual 1099 reporting.
- Reconcile accounts payable balances and resolve outstanding discrepancies.
- Reconcile corporate credit card activity and prepare accounting entries.
- Calculate, reconcile, and remit monthly sales tax.
General Accounting
- Monitor restricted and board-designated cash activity and maintain supporting schedules.
- Perform daily cash management activities, including bank transfers and cash flow monitoring.
- Prepare and post journal entries and perform general ledger reconciliations.
- Assist with month-end and year-end closing processes.
Fixed Assets
- Record fixed asset acquisitions and disposals.
- Maintain the fixed asset register.
- Calculate and record annual depreciation.
- Participate in government capital asset reporting when required.
Budgeting and Financial Reporting
- Assist with annual budget preparation and budget uploads into the accounting system.
- Prepare departmental budget reports upon request.
- Support monthly forecasting and financial reporting.
- Assist in preparing Finance Committee materials.
Audit and Compliance
- Prepare documentation requested by external auditors.
- Upload audit documentation to secure portals.
- Assist with annual financial audits and other compliance reporting.
- Maintain compliance with applicable federal, state, and GaAAP nonprofit reporting requirements.
Administrative Support
- Coordinate Finance Committee meetings, prepare meeting materials, record minutes, and maintain committee records.
- Maintain departmental filing systems and archival records in accordance with audit and document retention policies.
- Order finance department supplies.
- Assist with annual Museum events, fundraising events, and other special projects.
- Attend department and all-staff meetings.
- Perform other duties as assigned.
Commitment to the Mission, Vision, and Values of the National Museum of Wildlife Art (NMWA):
Mission:
Impart knowledge and generate wonder through art and education.
Vision:
Inspire connections with wildlife and nature.
Values:
Integrity, Excellence, Collaboration, Transparency, Accountability, Financial Responsibility
Qualifications:
- Bachelor's degree in accounting, finance, or a related field preferred.
- Minimum of two years of accounting experience; nonprofit accounting experience preferred.
- Working knowledge of payroll processing and employee benefits administration.
- Experience with general ledger accounting, accounts payable, accounts receivable, bank reconciliations, and financial reporting.
- Strong understanding of GAAP; nonprofit accounting knowledge preferred.
- Experience with Blackbaud Financial Edge NXT and Gusto preferred.
- Advanced proficiency in Microsoft Excel and Microsoft Office.
- Excellent organizational skills with strong attention to detail and accuracy.
- Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
- Excellent written and verbal communication skills.
- Ability to work independently while contributing effectively as part of a collaborative team.
Preferred Qualifications:
- Experience working in a nonprofit organization.
- Experience supporting annual audits.
- Familiarity with grant accounting and restricted fund accounting.
- Experience preparing payroll tax filings and regulatory reporting.
Benefits:
- Exempt, full-time salaried position, starting at $60,000
- Full time NMWA benefits for full-time employee
- Housing and Transportation Stipend
- Medical, Dental, and Vision coverage
- Life Insurance
- 403(b) Retirement Plan Contribution
- 20 PTO days
- 11 Paid Holidays
Physical Requirements:
- Ability to sit and work at a computer for extended periods
- Ability to use a computer and phone for extended periods
- Ability to lift up to 15 pounds
- Ability to move throughout the facility as needed
- Ability to pass a background check
The National Museum of Wildlife Art is an equal opportunity employer and is committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. We believe that diversity drives innovation and success, and we welcome applicants from all backgrounds to apply.
Pay: From $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- What is your desired salary?
- This role is based in Jackson, WY and requires in-person work. Are you currently located in Jackson or willing to relocate prior to your start date?
Experience:
- Accounting: 2 years (Required)
Work Location: In person
