Top 199 Administrative assistant Jobs in Jacksonville, Fl

Administrative & Business Support Coordinator
Weller Healthcare IT —Jacksonville Beach, FL
- $37,000 - $42,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
7d
Project Management Assistant
Holman, Inc. —Jacksonville, FL
- $22 - $26 an hour
- Part-time
- Background check
- Google Workspace
- Microsoft Outlook
- Flexible schedule
Quick Apply
16h
Hybrid Quality Assurance Specialist 2, Research Administration, FT,9A-5:30P
Baptist Health South Florida —Florida
- $60,036.16 - $78,047.01 a year
- Full-time
- Hybrid work
- 5 years
- Bachelor of Science
- Mid-level
- Wellness program
- Health insurance
Operations Assistant
ALDI —Jacksonville, FL
- $23.75 - $25.25 an hour
- Full-time
- Hybrid work
- Pass drug screening
- Office
- High school diploma or GED
- Paid parental leave
- AD&D insurance
Office Assistant
IEG —Jacksonville, FL
- $18 - $22 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
1d
Front Desk Receptionist and Administrative Assistant
Hollingsworth Showroom —Jacksonville, FL
- $23 - $24 an hour
- Full-time
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
8d
Administrative / Customer Service Representative
Arwood Container Services —Jacksonville, FL
- $17 - $22 an hour
- Full-time
- Computer literacy
- Office
- Data entry
Quick Apply
14d
Administrative Assistant, Patient Financial Services, Full-time
Brooks Rehabilitation —Jacksonville, FL
- Full-time
- Office
- High school diploma or GED
- Organizational skills
- Paid time off
- Employee discount
Quick Apply
Administrative Assistant I
Florida State College at Jacksonville —Jacksonville, FL
- $31,500 a year
- Full-time
- Mid-level
- Office
- Windows
Administrative Assistant
PHYSICIANS GROUP SERVICES, PA —Orange Park, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
6d
Administrative Assistant I - Humanities
Florida State College at Jacksonville —Jacksonville, FL
- $31,500 a year
- Full-time
- Mid-level
- Office
- Windows
Administrative Assistant II, Corporate, Full-time
Brooks Rehabilitation —Jacksonville, FL
- Full-time
- Microsoft Outlook
- Hospital
- Customer service
- Paid time off
- Employee discount
Quick Apply
Administrative Assistant
DAVITA —Jacksonville, FL
- Part-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
16h
Administrative Assistant, System Sterile Processing, Baptist Health
Baptist Health System, Inc. —Jacksonville, FL
- Full-time
- Microsoft Outlook
- Word processing
- Office
Quick Apply
1d
HR Administrative Assistant
KLS MARTIN LP —Jacksonville, FL
- Full-time
- Inventory management
- Writing skills
- Basic math
- Paid parental leave
- Parental leave
Office Support Specialist
TAYLOR ENGINEERING INC —Jacksonville, FL
- Full-time
- Mid-level
- Office
- Administrative experience
- Wellness program
- Health savings account
7d
Administrative Assistant for CEO
Agape Health and Wellness Center, Inc. —Jacksonville, FL
- Full-time
- Google Workspace
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant II, Corporate, Full-time (1561)
Brooks Rehabilitation —Jacksonville, FL
- Full-time
- Microsoft Outlook
- Hospital
- Customer service
- Paid time off
- Employee discount
8d
Administrative Assistant
American Scaffold, LLC —Jacksonville, FL
- Full-time
- Office
- Ability to climb stairs
- Administrative experience
Quick Apply
6d
Office Coordinator
KIPP Jacksonville Public Schools —Jacksonville, FL
- From $42,000 a year
- Email
- Hybrid work
- Background check
- School experience
- Office
- 403(b) matching
- Health insurance
Quick Apply
12d

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Administrative & Business Support Coordinator

Weller Healthcare IT -
Jacksonville Beach, FL

Quick Apply

Job Details

Full-time
$37,000 - $42,000 a year
7 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance

Qualifications

Data quality checks
Teamwork
Confidential information handling
Microsoft Outlook
Spreadsheets
High school diploma or GED
Attention to detail
Marketing operations
Quality data entry

Full Job Description

Weller HIT is seeking a detail-oriented, organized, and motivated Administrative & Marketing Associate to support both our Operations and Marketing functions. This is a full-time, on-site role designed for someone who can provide approximately 20 hours per week of administrative and data-entry support, while also assisting with approximately 20 hours per week of marketing, branding, and business development support.

This role is ideal for someone who is dependable, accurate, creative, and comfortable balancing structured administrative tasks with marketing-related projects. The Administrative & Marketing Associate will help maintain efficient operational processes while also supporting Weller’s brand presence, client-facing materials, internal communications, and marketing initiatives.

Ideal Candidate

The ideal candidate is professional, highly organized, and adaptable, with strong attention to detail and a willingness to learn. This person should be comfortable working across multiple systems, maintaining confidentiality, following established processes, and contributing positively to a collaborative team environment.

The right candidate will also have a creative mindset, strong communication skills, and an interest in supporting marketing efforts such as social media, presentations, website updates, company announcements, client-facing materials, and business development support.

Key Responsibilities

Administrative & Operations Support

· Perform data entry and maintain accurate records across internal systems and spreadsheets.

· Maintain, organize, and update spreadsheets, tracking logs, and reports.

· Assist with background check administration, including:

o Initiating background screening requests.

o Monitoring completion status.

o Following up on outstanding requests.

o Updating tracking logs and reports.

· Audit data for accuracy, completeness, and consistency.

· Assist with document collection, organization, and filing.

· Identify and report discrepancies, missing information, or process issues.

· Perform general administrative support tasks as assigned.

· Maintain professionalism and confidentiality when handling sensitive business information.

Marketing & Business Development Support

· Assist with the creation and updating of marketing materials, including brochures, one-pagers, presentations, email campaigns, and client-facing documents.

· Support social media content, company announcements, LinkedIn updates, and general brand messaging.

· Assist with website updates and maintaining consistent company information across platforms.

· Support proposal, RFP, and business development materials for healthcare clients.

· Help maintain consistent branding across company communications.

· Coordinate with leadership, HR, recruiting, and operations teams to promote company initiatives.

· Assist with internal communications, recruiting-related marketing, and employee engagement materials.

· Track basic marketing activity, engagement, and campaign results as needed.

· Assist with event preparation, client outreach campaigns, and other marketing projects.

Qualifications

Required

· High school diploma or equivalent.

· Proficiency with Microsoft Office 365 applications, including Excel, Word, Outlook, and PowerPoint.

· Knowledge of Adobe products.

· Strong attention to detail with a commitment to accuracy.

· Strong data-entry and spreadsheet management skills.

· Ability to follow instructions, procedures, and established workflows.

· Strong organizational and time-management skills.

· Ability to prioritize multiple tasks and meet deadlines.

· Comfortable learning new software, systems, and processes.

· Strong written and verbal communication skills.

· Ability to identify, report, and follow up on discrepancies.

· Professional handling of confidential business information.

· Positive attitude with a team-oriented mindset.

Preferred

· Associate or Bachelors degree

· Previous experience in data entry, administrative support, customer service, marketing, communications, or office administration.

· Experience supporting recruiting, staffing, healthcare, or HR operations.

· Familiarity with ATS systems, CRM systems, onboarding platforms, or similar business systems.

· Experience working with background screening vendors or compliance-related processes.

· Experience with Canva, PowerPoint, LinkedIn, email marketing platforms, or basic website tools.

· Healthcare, staffing, recruiting, or B2B marketing experience is a plus.

Compensation & Work Environment

· On-site position.

· Full-time role, approximately 30 hours per week.

· Standard business hours.

· Compensation: $37,000-42,000 per year based on experience.

· Role responsibilities are expected to be split between administrative/operations support and marketing/business development support based on company needs.

Why Join Us?

Weller Healthcare Information Technology is a fast-growing healthcare staffing organization that supports hospitals and payers in revenue cycle management across the United States. Our team values accuracy, efficiency, collaboration, professionalism, and exceptional service.

This role provides an opportunity to contribute to critical operational functions while also helping support Weller’s marketing, branding, and business development efforts. It is a great opportunity for someone who enjoys variety, wants to grow professionally, and is excited to support both administrative and creative business functions in a fast-paced company.

Pay: $37,000.00 - $42,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in jacksonville, fl

Administrative & Business Support Coordinator

Project Management Assistant

Hybrid Quality Assurance Specialist 2, Research Administration, FT,9A-5:30P

Operations Assistant

Office Assistant

Front Desk Receptionist and Administrative Assistant

Administrative / Customer Service Representative

Administrative Assistant, Patient Financial Services, Full-time

Administrative Assistant I

Administrative Assistant

Administrative Assistant I - Humanities

Administrative Assistant II, Corporate, Full-time

Administrative Assistant

Administrative Assistant, System Sterile Processing, Baptist Health

HR Administrative Assistant

Office Support Specialist

Administrative Assistant for CEO

Administrative Assistant II, Corporate, Full-time (1561)

Administrative Assistant

Office Coordinator

I want to receive the latest job alert for administrative assistant in jacksonville, fl

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