Top 63 Entry level communications assistant Jobs in Jacksonville, Fl

Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Administrative experience
- Leadership
- AD&D insurance
- Paid holidays
Quick Apply
Medical Assistant
Pediatrica Health Group —Saint Johns, FL
- $0 a year
- Full-time
- Vital signs
- Clinic experience
- High school diploma or GED
Quick Apply
Shift Manager
Sonic —Middleburg, FL
- Weekends as needed
- Sales
- Computer literacy
- Basic math
Quick Apply
Legal Assistant
Collection at Law —Jacksonville, FL
- $20 - $30 an hour
- Full-time
- Remote
- Computer literacy
- Mid-level
- Analysis skills
Quick Apply
Human Resources Assistant - entry level
KLS Martin Group —Jacksonville, FL
- $20 - $22 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
1d
Human Resources Assistant
Everlight Solar —Jacksonville, FL
- $30,000 - $40,000 a year
- Full-time
- Remote
- Background check
- 18 years or older
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Project Assistant
Terracon —Jacksonville, FL
- Mid-level
- High school diploma or GED
- Driver's License
- Paid holidays
- Health insurance
Case Management Processor
Molina Healthcare —Jacksonville, FL
- $14.90 - $29.06 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
Clinical Trial Assistant (Entry-Level, Contract)
Aspire Clinical Trials —Jacksonville, FL
- $17 - $22 an hour
- Email
- Data entry
- In-person
- Reliable transportation
Quick Apply
10d
Front Desk Coordinator
Aesha Aesthetics —Jacksonville, FL
- $19 - $23 an hour
- Full-time
- Bilingual
- Background check
- Administrative experience
Quick Apply
8d
Bequests Administrative Assistant - Legal
Wounded Warrior Project —Jacksonville, FL
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Front Desk Clerk
LaCore Christian Elementary School —Jacksonville, FL
- $17 - $19 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Computer literacy
- Professional development assistance
- Flexible schedule
Quick Apply
11d
Human Resources Specialist
University of North Florida —Jacksonville, FL
- $22.03 an hour
- Full-time
- Background check
- Mid-level
- Office
9d
Sales Representative – Biotech (Entry)
Immune Biopharma —Jacksonville, FL
- $88,556 - $118,356 a year
- Online Application
- No travel
- Leadership
- Communication skills
Quick Apply
Administrative Assistant
Ernest Health —Jacksonville, FL
- Full-time
- Hospital
- Word processing
- Computer literacy
- Wellness program
- Health savings account
2d
Operations Coordinator
RYBB FIRE ALARM, INC —Orange Park, FL
- $20 - $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Excel
Quick Apply
11d
Clinical Research Ophthalmology Assistant
Rovia Clinical Research —Jacksonville, FL
- Full-time
- Organizational skills
- Medical terminology
- Communication skills
Quick Apply
5d
Host
Cooper's Hawk Winery & Restaurants —Jacksonville, FL
- Weekends as needed
- 18 years or older
- Casual dining restaurant
- English
- Health insurance
- Dental insurance
Quick Apply
Real Estate Title Processor
Jacksonville Title and Trust, LLC —Jacksonville, FL
- $22 - $35 an hour
- Customer service
- Computer literacy
- Research
Quick Apply
Events Manager
Tim Tebow Foundation —Jacksonville, FL
- Weekends as needed
- Hospitality
- Mid-level
- 3 years
Quick Apply

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Administrative Supervisor

Rivkin Radler LLP -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Life insurance
Referral program

Qualifications

Legal firm experience
Law office experience
Legal billing

Full Job Description

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

The Administrative Supervisor is responsible for coordinating the billing operations and daily administrative functions of the Jacksonville office of a multi-office law firm. This individual plays a key role in ensuring the timely and accurate processing of billing activities while also maintaining smooth office operations, and serving as a liaison between the Jacksonville office and firm leadership in Uniondale. The Administrative Supervisor sets a leading example of professionalism, efficiency, and adherence to firm policies and procedures.

Key Responsibilities:
Financial Administration & Billing

Oversee the day-to-day billing operations for the Jacksonville office.
Distribute prebills to partners for review and approval and ensure timely submission of finalized bills.
Monitor billing workflows and follow up with attorneys and staff to ensure billing deadlines are met.
Coordinate with the Finance Department regarding billing inquiries, corrections, write-downs, and client-related billing matters.
Review and process office-related invoices, reimbursements, and vendor payments within authorized approval levels.
Assist firm leadership and finance with monitoring and managing local office expenses.

Staff Support

Coordinate staff schedules, PTO requests, and timekeeping processes.
Manage onboarding and training of new hires in conjunction with Human Resources.
Foster a productive, professional, inclusive, and respectful office culture.

Office Operations & Administration

Ensure smooth day-to-day operations of the Jacksonville office.
Serve as the primary administrative point of contact between the Jacksonville office and the main Uniondale office.
Maintain an organized and professional office environment and coordinate office repairs and maintenance with the Facilities Manager.
Oversee office supply inventory, purchasing, and equipment management.
Work with the Records Manager and Records Assistant to ensure records and files (paper and digital) are maintained securely and in compliance with firm procedures.

Communication & Coordination

Serve as liaison between attorneys and administrative staff, working with the office managing partner to ensure operational needs are met.
Communicate regularly with the Uniondale office and other offices for consistent firm-wide operations.
Coordinate meetings, events, and conference room usage.
Handle internal communications and announcements at the office level.

Technology & Systems

Liaise with IT department to ensure systems, software, and equipment are functioning properly.
Troubleshoot basic tech issues or escalate as needed.
Ensure compliance with firm technology protocols and data security policies.

Compliance & Risk Management

Ensure the office complies with firm policies, professional conduct rules, and local laws.
Oversee office-level compliance training and documentation.
Serve as point of contact for any safety, emergency, or facility-related incidents.

Qualifications:

5+ years of office management or administrative leadership experience, preferably in a law firm or professional services environment.
Prior law firm billing experience required.
Strong understanding of legal billing processes, time entry procedures, prebills, and billing deadlines.
Experience working with attorneys and finance departments in a professional services environment.
Strong leadership and interpersonal skills.
Excellent organizational and problem-solving abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HR functions and financial processes in a law firm setting.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer

Quick Apply

Refine Your Search

entry level communications assistant jobs in jacksonville, fl

Administrative Supervisor

Medical Assistant

Shift Manager

Legal Assistant

Human Resources Assistant - entry level

Human Resources Assistant

Project Assistant

Case Management Processor

Clinical Trial Assistant (Entry-Level, Contract)

Front Desk Coordinator

Bequests Administrative Assistant - Legal

Front Desk Clerk

Human Resources Specialist

Sales Representative – Biotech (Entry)

Administrative Assistant

Operations Coordinator

Clinical Research Ophthalmology Assistant

Host

Real Estate Title Processor

Events Manager

I want to receive the latest job alert for entry level communications assistant in jacksonville, fl

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