Top 14 Program administrator Jobs in Jacksonville, Fl

Operations Assistant
Staffing with Bliss —Jacksonville, FL
- From $20 an hour
- Full-time
- Bilingual
- Microsoft Excel
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
1d
Medical Administrative Assistant - Medical Operations Support
Mayo Clinic —Jacksonville, FL
- $21.55 - $30.22 an hour
- Full-time
- English
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Senior GME Program Admin-Emergency Medicine-Full-time-Days
UF Health —Jacksonville, FL
- Full-time
- University
- Bachelor's degree
- Travel
- Travel reimbursement
Senior Data Analyst
Fortegra —Jacksonville, FL
- Microsoft Outlook
- Computer Science
- Mid-level
- Disability insurance
- Health insurance
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8d
GME Division Administrator - Dept of Surgery | Full- Time |Days
UF Health —Jacksonville, FL
- Full-time
- Surgery
- 5 years
- Master's degree
Client Support Specialist - Fixed Income
Intercontinental Exchange Holdings, Inc. —Jacksonville, FL
- Full-time
- Computer science
- Computer Science
- Computer literacy
Housekeeping Room Attendant(s) - Jacksonville Springhill Suites
Remington Lodging & Hospitality —Jacksonville, FL
- Weekends as needed
- Hotel
- Entry level
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Housekeeping Room Attendant(s) - Jacksonville Springhill Suites
Remington Hospitality —Jacksonville, FL
- Weekends as needed
- Entry level
- Resort
1099 Multi-State Licensed Medical Doctor-Initiating Patient Visits
TapestryHealth —United States
- $10,000 - $25,000 a month
- Medicine
- Travel
- Reliable transportation
- Mileage reimbursement
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Operations Assistant

Staffing with Bliss -
Jacksonville, FL

Quick Apply

Job Details

Full-time
From $20 an hour
1 day ago

Benefits

Health insurance
Dental insurance
Vision insurance

Qualifications

Bilingual
Teamwork
Microsoft Excel
Trauma-informed care
Spreadsheets
Word embeddings
Calendar management
Productivity software
Office management
Customer service problem-solving
Delegation
Technical Proficiency

Full Job Description

The Operations Assistant provides administrative support for agency operations, human resources, and executive leadership. This role also assists with special projects directed by the Office of the CEO and helps ensure efficient day-to-day organizational operations.

The ideal candidate is highly organized, detail-oriented, self-motivated, and able to manage multiple priorities in a professional and trauma-informed environment.

Key Responsibilities

Operations & Administrative Support

Provide administrative support including word processing, filing, scanning, and distributing correspondence.
Coordinate and delegate tasks to administrative staff, volunteers, interns, and temporary personnel as needed to maintain efficient operations.
Prepare monthly staff sign-in sheets for the front desk.
Manage offsite file storage systems and vendor accounts.
Coordinate office supply ordering and inventory.
Oversee maintenance and purchasing of office equipment (excluding computers).
Manage organizational Zoom accounts, calendars, and related processes.
Handle agency mail, including pickup, delivery, and distribution.
Maintain employee mailboxes, master employee lists, phone directories, and emergency contact lists.
Coordinate internal staff communications including emails, flyers, and meeting notices.
Assist in maintaining organizational manuals and internal documentation.
Support departments across the agency with administrative services as assigned.
Coordinate updates and distribution of the annual holiday schedule.
Assist with special projects as assigned by leadership.

Human Resources Support

Assist with recruitment and hiring processes, including:
Posting and removing job advertisements.
Conducting background screenings, drug screenings, TB tests, MVR checks, and I-9/E-Verify processing.
Completing reference checks.
Preparing candidate correspondence and offer/rejection letters.
Maintaining organized applicant and personnel records in compliance with retention policies.
Coordinate onboarding for new hires and communicate onboarding needs to IT, managers, and training departments.
Assist with benefits enrollment in coordination with payroll and benefits staff.
Maintain and update HR forms, job descriptions, and personnel records.
Support the performance evaluation process and track compliance deadlines.
Ensure required employee screenings and rescreens are completed timely.
Maintain both physical and electronic personnel files in compliance with contractual and regulatory standards.
Participate in personnel file audits and compliance reviews.
Assist with job description review and approval processes.

Executive Leadership Support

Provide administrative support to the CEO and Executive Leadership Team.
Manage incoming and outgoing executive correspondence and mail.
Assist in coordinating all-staff meetings, including scheduling, invitations, agendas, room setup, and refreshments.
Support board meetings and retreats by:
Preparing meeting spaces and materials.
Coordinating refreshments and supplies.
Ensuring technical equipment is functional.
Taking and distributing meeting minutes.
Assist with board packet preparation and board roster updates as needed.
Support employee recognition and appreciation initiatives, including:
Service awards and appreciation events.
Employee gifts, cards, flowers, and recognition programs.
Administrative support for employee engagement activities.
Coordinate required DCF notifications regarding leadership or board changes.
Monitor agency suggestion boxes and distribute information appropriately.

Qualifications

Proficiency in Microsoft Office Suite, particularly Word and Excel.
Strong organizational, administrative, and time management skills.
Excellent written and verbal communication abilities.
Ability to prioritize tasks and work independently in a fast-paced environment.
Strong customer service and problem-solving skills.
Ability to maintain professionalism, confidentiality, and sound judgment.
Must be adaptable, detail-oriented, and collaborative.
Ability to work within a trauma-informed service environment.

Preferred Qualifications

Bilingual abilities are a plus.
Experience in domestic violence, sexual assault, nonprofit, or social service organizations preferred.

Pay: From $20.00 per hour

Benefits:

Dental insurance
Health insurance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

program administrator jobs in jacksonville, fl

Operations Assistant

Medical Administrative Assistant - Medical Operations Support

Senior GME Program Admin-Emergency Medicine-Full-time-Days

Senior Data Analyst

GME Division Administrator - Dept of Surgery | Full- Time |Days

Client Support Specialist - Fixed Income

Housekeeping Room Attendant(s) - Jacksonville Springhill Suites

Housekeeping Room Attendant(s) - Jacksonville Springhill Suites

1099 Multi-State Licensed Medical Doctor-Initiating Patient Visits

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