Top 2 Senior executive assistant Jobs in Jacksonville, Fl

Senior Executive & Board Assistant, Events & Administration
Chesapeake Utilities Corporation —Yulee, FL
- Hybrid work
- Office
- Driver's License
- Bachelor's degree
- Paid holidays
- Health insurance
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Senior Administrative Assistant, Financial Accounting, Baptist Downtown
Baptist Health —Jacksonville, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
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9d

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Senior Executive & Board Assistant, Events & Administration

Chesapeake Utilities Corporation -
Yulee, FL

Quick Apply

Job Details

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Life insurance

Qualifications

Stakeholder relationship building

Full Job Description

Career Opportunity

Senior Executive & Board Assistant, Events & Administration

Location: Hybrid with 3 days in the Yulee, FL office per week, periodic travel as needed

What makes us great

At the heart of our Company is a dedication to delivering energy that drives progress. We put people first, work to keep them safe and build trusting relationships.

Your role in our success:

This position is responsible for leading executive level administrative services for the Executive Leadership team, Investor Relations and the Board of Directors. This position reports to the Head of Investor Relations and will support the coordination of the Senior Leadership Team (SLT) and Board member calendars, executive, investor and board meetings and events, business communications and general administrative support to the C-suite, Board and Investor Relations. This is a high-visibility role that will support strategic goals at executive, board and investor levels.

What you'll be working on:

Executive, Investor and Board Management

Serve as the primary point of contact between executives and internal/external stakeholders
Maintain a multi-year board meeting calendar
Maintain a multi-year executive calendar
Format and finalize Board agendas; oversee completion and finalization of the Board materials
Consolidate presentations for the SLT and Board under direction of the Head of Investor Relations
Communicate relevant information with the Board of Directors, SLT
Expertly manage complex executive calendars, coordinate domestic and international travel and optimize daily schedules to maximize productivity
Support development of other meeting materials, presentations and communications

Meeting & Event Preparation and Support

Coordinate Board, SLT and investor meeting logistics
Build and manage agendas and itineraries for executives and board members
Coordinate hotel or meeting space reservations, including meeting rooms, hotel rooms, catering, technology set-up, restaurant reservations, and/or transportation
Manage printing, mailing and/or transportation of meeting materials, tools and resources
Handle conference registrations for executives
Support procurement of gifts, CPK SWAG, or other giveaways
Facilitate travel reservations and coordination for meeting participants
Coordinate correspondence with meeting participants (pre and post meeting)

General Administrative Support

Serve as primary support resource for Senior Executive SLT
Process SLT and board expense reports, invoices and reimbursements
Develop protocols or standards for requirements of executive administrative assistants/office managers
Prepare, notarize and obtain signatures for contracts
Special projects as assigned

Who you are:

Bachelor’s degree in Communications, Business Management or Related Field
Ten (10) years’ experience, preferably in executive support or business management role.
Regular Driver’s License
Excellent verbal and written communication skills; ability to communicate professionally and timely with internal and external stakeholders and be highly responsive to all stakeholders.
High attention to detail. Produces consistently accurate, polished work under tight deadlines.
Strong technical proficiency in MS Office Suite and board management tools.
Ability to create well-formatted and visually-pleasing emails, agendas, itineraries, invitations, place cards, etc.
Ability to handle confidential information, files and records with the highest level of discretion and integrity.
Ability to thrive in a fast-paced environment with shifting priorities. Able to adapt due to competing demands and priorities while maintaining the highest level of customer/stakeholder service and response.
Exceptional organizational and time management skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail in performing both administrative and data-driven tasks.
Strong interpersonal skills and the ability to build relationships with executives, board members, stakeholders, staff and officials.
Effective at solving problems as they arise; anticipating needs, identifying potential issues, and proactively developing solutions that minimize disruptions and maintain efficiency.
Ability to travel via plane and car to various board, executive and investor meetings and conferences, which occasionally occur on one or both weekend days

Benefits/what’s in it for you?

Flexible work arrangement
Competitive base salary
Fantastic opportunities for career growth
Cooperative, supportive and empowered team atmosphere
Annual bonus and salary increase opportunities
Monthly recognition events
Endless wellness initiatives and community events
Robust and customizable benefit packages-choose what works best with your life. Options include generous 401k, medical, dental and life insurance, tuition reimbursement, compensated volunteer hours and MORE!
Paid time off, holidays and a separate bank of sick time!

Chesapeake Utilities Corporation is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors. Applicants with a disability that need assistance applying for a position may email [email protected] (mailto:[email protected]).

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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senior executive assistant jobs in jacksonville, fl

Senior Executive & Board Assistant, Events & Administration

Senior Administrative Assistant, Financial Accounting, Baptist Downtown

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