Top 31 Executive administrative assistant Jobs in Jacksonville Beach, Fl

Executive Team Coord
Nemours —Jacksonville, FL
- Full-time
- Research
- Office
- 3 years
21h
Executive Assistant, CPO
Wounded Warrior Project —Jacksonville, FL
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Health insurance
- Dental insurance
Executive Assistant
Capstone Search Partners —Palm Valley, FL
- $80,000 - $100,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Senior level
Quick Apply
Administrative Assistant
Mountainstar Capital Partners Inc —Ponte Vedra Beach, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Administrative Assistant - Operations & Supply Chain
Fanatics Commerce —Jacksonville, FL
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Merchandising
Quick Apply
6d
Executive Assistant
UF Health —Saint Johns, FL
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
Executive Assistant
Flourish Research —Jacksonville, FL
- Full-time
- Writing skills
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
18h
Executive Assistant
NORTHEAST FLORIDA HEALTHY START COALITION —Jacksonville, FL
- Full-time
- Background check
- Clean driving record
- Microsoft Outlook
Quick Apply
Office Manager/Administrative Assistant
The Ohmega Group Consulting Engineers —Jacksonville, FL
- $21 - $25 an hour
- Part-time
- Customer service
- 5 years
- Word processing
- Flexible schedule
Quick Apply
Executive Assistant
Sysco —Jacksonville, FL
- Full-time
- Spanish
- Microsoft Outlook
- English
Quick Apply
6d
Senior Administrative Assistant, Financial Accounting, Baptist Downtown
Baptist Health System, Inc. —Jacksonville, FL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
1d
Administrative Assistant
North Florida Rehabilitation Hospital —Jacksonville, FL
- Full-time
- Hospital
- Customer service
- Computer literacy
Quick Apply
1d
Executive Assistant
Sysco - International Food Group —Jacksonville, FL
- Spanish
- Microsoft Outlook
- English
6d
Ministry Assistant
Tim Tebow Foundation —Jacksonville, FL
- Research
- Mid-level
- Bachelor's degree
Quick Apply
12d
Junior Sales Assistant to General Manager ( Technical Background )
HCH Bearing Americas —Jacksonville, FL
- $48,996.04 - $59,005.99 a year
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
Assistant Executive Steward
Omni Hotels & Resorts —Fernandina Beach, FL
- Full-time
- Computer literacy
- Mid-level
- Team management
- On-the-job training
Quick Apply
Executive Secretary
University of North Florida —Jacksonville, FL
- $18.68 an hour
- Full-time
- Background check
- Mid-level
- Office
Business Support Specialist
Premature Driveaway —Jacksonville, FL
- $18 - $25 an hour
- Weekends as needed
- Mid-level
- Office
- In-person
- Health insurance
- Dental insurance
Quick Apply
15h
Exec Asst
Covenant Learning Solutions LLC —Jacksonville, FL
- $17.60 - $21.00 an hour
- Full-time
- Clean driving record
- Microsoft Excel
- Mid-level
Quick Apply
14d

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Based on your search for executive administrative assistant jobs.

Executive Assistant, CPO
Wounded Warrior Project —Jacksonville, FL
Valid state-issued driver’s license. Monitor and triage incoming emails, calls, and messages, responding on behalf of the CPO when appropriate.
Office Manager/Administrative Assistant
The Ohmega Group Consulting Engineers —Jacksonville, FL
Assist with professional engineering (PE) license applications and renewals. Assist with Disadvantaged Business Enterprise (DBE) certification applications and…
$21 - $25 an hour
Quick Apply

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Executive Assistant I - Marketing & Communications
OhioHealth —Columbus, OH
General Office Support: Answering phones and directing calls as needed, greeting/receiving visitors. Communication Delivery and Management: Review, organize and…
6d
Administrative Assistant to the Superintendent
Pickerington Local School District —Pickerington, OH
Demonstrated ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to work effectively with students, staff, and…
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Executive Team Coord

Nemours -
Jacksonville, FL

Apply Now

Job Details

Full-time
21 hours ago

Qualifications

Executive administrative support
Research
Customer inquiry handling
High school diploma or GED

Full Job Description

Nemours is seeking an Executive Team Coordinator in Jacksonville, FL

This position is responsible for working independently for an AVP, VP, SVP or Chair Executive by providing office support to increase the efficiency and effectiveness of the Executive. Handles a wide variety of situations requiring knowledge of the overall functions of the Executive’s area of responsibility with tact and confidentiality. Acts as a central point of contact for other departmental associates and as a liaison for other Executive Team offices. Responds to inquiries and independently represents the Executive in managing internal and external customers. May be responsible for organizational functions such as revision and maintenance of policies and procedures. Typical duties include maintenance of budget records and developing communications on the Executive’s behalf. May support subcommittees of Board of Directors/Managers including meeting attendance, preparing minutes maintaining all records, following up on action items and agenda preparation.

Essential Functions

Manages Executive priorities in planning, communication, and coordination of departmental activities.

May provide support to subcommittee of the Board of Directors or Florida or Delaware Board of Managers. This includes but is not limited to: selecting and contracting for meeting site and meeting arrangements; preparing agenda with Chair and ensuring that all materials are available at the meeting; attending and taking minutes; preparing summary report for Chair to present to full Board directly after meeting requiring understanding of committee operations to ensure that priority issues are covered; preparing complete transcription of meeting minutes; following up with committee members who have deliverables to ensure they will be prepared for the next meeting and informing the Chair of any issues or difficulties.

Sets up departmental meetings including agendas requiring knowledge of the purpose of the meetings, organizational priorities, and confidentiality. Ensures that appropriate parties are included in the meetings. Ensures that attendees know of any pre-meeting work required. Compiles pre-meeting materials. Follows up as needed.

Prepares correspondence for the executive's signature as well as for own activities representing the department for both internal distribution as well as to external vendors and other interested parties.

Prepares reports and presentations both for the executive and others as well as for own activities. Frequently assigned projects requiring research, gathering data, and reporting on results. For example, participating in and being assigned an objective as part of the department's strategic management system activities.

Maintains records for budget and other activities such as purchase orders and accounts payable requests, travel records, confidential reports. Prepares expense reports for travel and meetings.

Represents the executive in dealing with both internal Nemours customers and external contacts. Answers questions or deals with problems independently as well as determines who to refer problems to. Keeps executive informed about issues.

Ensures departmental Associates are aware of activities, meetings, policies and procedures.

Arrange travel for executive and others as needed. Coordinate travel with other executives as necessary.

May supervise other clerical/administrative associates including recruiting, training, coaching and counseling, and disciplining as necessary.

May perform other functions to support the overall organization such as being responsible for policies and procedures, including writing, revising, communicating, and maintaining records for assigned area.

Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee’s supervisor.

Requirements

High school diploma required, Associate's degree preferred
Minimum of 3 years of administrative assistant experience required. Experience working for Senior Management/Executives highly preferred.

Apply Now

Refine Your Search

executive administrative assistant jobs in jacksonville beach, fl

Executive Team Coord

Executive Assistant, CPO

Executive Assistant

Administrative Assistant

Administrative Assistant - Operations & Supply Chain

Executive Assistant

Executive Assistant

Executive Assistant

Office Manager/Administrative Assistant

Executive Assistant

Senior Administrative Assistant, Financial Accounting, Baptist Downtown

Administrative Assistant

Executive Assistant

Ministry Assistant

Junior Sales Assistant to General Manager ( Technical Background )

Assistant Executive Steward

Executive Secretary

Business Support Specialist

Exec Asst

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