Top 42 Executive administrator Jobs in Jacksonville Fl

IT Office Administrator - Technology Solutions
City of Jacksonville, FL —Jacksonville, FL
- Online Application
- 6 years
- Research
- Mid-level
- Wellness program
- Paid holidays
22h
Executive Director - Jacksonville, FL
American Red Cross —Jacksonville, FL
- Full-time
- 7 years
- Office
- Bachelor's degree
- Paid holidays
- Disability insurance
Branch Executive Director- Winston
YMCA of Florida's First Coast —Jacksonville, FL
- $90,000 a year
- Full-time
- Background check
- Bachelor's degree
- Children
- Health insurance
- Dental insurance
Branch Executive Director
YMCA —Jacksonville, FL
- From $90,000 a year
- Background check
- Bachelor's degree
- Children
- Health insurance
- Dental insurance
13d
GM - President, Stellar Energy Americas
Trane Technologies —Jacksonville, FL
- $287,375 - $375,375 a year
- Full-time
- Pass drug screening
- 11+ years
- Office
- Paid holidays
- Health insurance
Chief Strategy Officer
Ascension —Ponte Vedra, FL
- Full-time
- Hybrid work
- Bachelor's degree
- Business Administration
- Senior level
- Disability insurance
- Health insurance
Vice President of Operations
Electrical Services Company —Jacksonville Beach, FL
- $75,000.00 - $96,645.05 a year
- Full-time
- Background check
- Office
- Analysis skills
Quick Apply
VP Operations - Site
Aramark —Jacksonville, FL
- Full-time
- Master's degree
- Bachelor's degree
- Senior level
Director of Operational Excellence
APS East Coast Inc —Jacksonville, FL
- Full-time
- 7 years
- Engineering
- Office
Quick Apply
Lead Director, Rules Strategy & Transformation
CVS Health —Jacksonville, FL
- $100,000 - $231,540 a year
- Full-time
- PMP
- Bachelor's degree
- Fair chance
- Health insurance
- Dental insurance
8d
Vice President of Franchise Operations
Empower Brands —Jacksonville, FL
- Up to 50% travel
- Bachelor's degree
- Travel
Quick Apply
Retail Operations Manager
Sunset Intimates Group Inc —Jacksonville, FL
- Full-time
- Sales
- Customer service
- Merchandising
- Health insurance
- Dental insurance
Quick Apply
Sr. Program Director - Membership and KidZone/Family Programs
YMCA —Jacksonville, FL
- $50,000 a year
- Background check
- Analysis skills
- Bachelor's degree
13d
Branch Executive Director - Brooks
YMCA of Florida's First Coast —Jacksonville, FL
- $80,000 a year
- Full-time
- Background check
- Bachelor's degree
- Children
- Health insurance
- Dental insurance
Director, SDS Authoring Services
3E —Jacksonville, FL
- $125,000 - $140,000 a year
- Full-time
- Remote
- 7 years
- OSHA
- Supervising experience
- Disability insurance
- Health insurance
Quick Apply
Division President
Century Communities, Inc. —Jacksonville, FL
- Construction site
- 8 years
- Bachelor's degree
Quick Apply
Division President
Century Communities —Jacksonville, FL
- Construction site
- 8 years
- Bachelor's degree
Branch Executive Director - Williams YMCA
First Coast YMCA —Jacksonville, FL
- From $72,000 a year
- Full-time
- Background check
- Bachelor's degree
- Children
- Health insurance
- Dental insurance
Quick Apply
7d
Associate Managing Director I
Syska Hennessy Group —Jacksonville, FL
- $102,621 - $148,931 a year
- 7 years
- Office
- Recruiting
- Health insurance
- Dental insurance
Quick Apply
Vice President of Campus Services
Jacksonville University —Jacksonville, FL
- Full-time
- 7 years
- Master's degree
- University
Quick Apply
2d

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IT Office Administrator - Technology Solutions

City of Jacksonville, FL -
Jacksonville, FL

Apply Now

Job Details

22 hours ago

Benefits

Wellness program
457(b)
Paid holidays
Health insurance
Dental insurance
Flexible spending account
Employee assistance program
Vision insurance
Gym membership
Loan forgiveness
Life insurance
Lunch & learns

Qualifications

Research

Full Job Description

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Technology Solutions Department is actively seeking a IT Office Administrator.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments

This position reports to the Director of Technology Solutions and is responsible for overseeing the administrative operations of the department. Duties include coordinating meetings and appointments, handling correspondence, managing escalations, handling sensitive information, managing office budgets, preparing reports, acting as a liaison between the executive and other team members, supervising other administrative staff, and ensuring the overall efficiency and smooth running of the department.

Examples of Work

Coordinates and manages CIO’s schedule, including appointments, meetings, and any travel arrangements.
Arranges and organizes meetings, conferences, and events (in-person and/or remote), prepare necessary materials (paper and/or electronically) and confirm smooth logistics.
Assists in managing special projects, conducting necessary research, and coordinating efforts internally and across various city departments.
Acts as a primary point of contact, screening and managing emails, calls, walk-ins, and correspondence on behalf of the CIO.
Handles confidential information with discretion, maintain organized files (paper and/or electronically), and prepare reports as needed.
Oversees office operations, order office supplies, and maintain a well-organized and functional workspace.
Assists in drafting, formatting, and editing job specifications, presentations, and reports as needed.
Ensures all policies and procedures are maintained in a central location and updated at least annually.
Serves as a liaison between the CIO and other IT team members, ensuring effective and practical communication within the organization.
Provides advice, guidance, and recommendations to senior management on employee-related matters, including corrective actions and problem resolution, to support effective and compliant personnel operations.
Supports a cooperative team environment by sharing information, assisting colleagues, and contributing to group tasks.
Serves as the primary escalation point for the department, ensuring timely resolution of issues and inquiries.
Tracks and manages all IT travel expense reports, ensuring accuracy and compliance with City policies.

Knowledge, Skills and Abilities

Expected Competencies

Communications. Exceptional organizational and communication skills are crucial for success in this role.
Problem Solving. Address issues and challenges proactively, providing solutions or escalating situations to the appropriate individual.
Networking. Build and maintain relationships with internal and external stakeholders, representing the CIO professionally.
Tech Proficiency. Utilize various software and tools for efficient task management, communication, and information storage.
Adaptability. Task Prioritization: Prioritize tasks, deadlines, and projects to ensure the CIO’s time is optimized efficiently.
Flexibility. Demonstrate plasticity to handle unforeseen challenges and adjust priorities when needed.

Open Requirements/Supplemental Information

Six (6) years of education and/or professional experience in administrative work or related field.
Experience working in an Information Technology setting is preferred.
Bachelor’s degree from an accredited institution in Business Administration or related degree is preferred.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply atwww.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based.

REQUIRED DOCUMENTS: The below documents are required with your application.

Cover Letter
Resume
College Transcript -When meeting/basing qualifications on education, a copy of your college transcript, with your social blackout, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.

The application system works best with Google Chrome or Edge with Chromium web browsers.Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “[email protected]” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here:http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded the veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email:[email protected]

Apply Now

Refine Your Search

executive administrator jobs in jacksonville fl

IT Office Administrator - Technology Solutions

Executive Director - Jacksonville, FL

Branch Executive Director- Winston

Branch Executive Director

GM - President, Stellar Energy Americas

Chief Strategy Officer

Vice President of Operations

VP Operations - Site

Director of Operational Excellence

Lead Director, Rules Strategy & Transformation

Vice President of Franchise Operations

Retail Operations Manager

Sr. Program Director - Membership and KidZone/Family Programs

Branch Executive Director - Brooks

Director, SDS Authoring Services

Division President

Division President

Branch Executive Director - Williams YMCA

Associate Managing Director I

Vice President of Campus Services

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