Top 1733 Facility operations Jobs in Jacksonville Fl

Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
Regional Manager - Baldwin, FL
Custom Ecology, Inc. (ND) —Baldwin, FL
- $80,000 - $100,000 a year
- Research
- Office
- High school diploma or GED
- Paid holidays
- Disability insurance
Quick Apply
API Inspector 510/570/653
Mistras Group Inc. - Services —Jacksonville, FL
- Microsoft Word
- Mid-level
- High school diploma or GED
- Paid training
- Health insurance
Senior Project Manager
Brooksource —Jacksonville, FL
- $80 - $100 an hour
- Contract
- Microsoft Excel
- Microsoft Outlook
- Construction site
- Health insurance
- Dental insurance
Quick Apply
2d
PROJECT MANAGER / FIELD COORDINATOR
Penguin Door Co —Jacksonville, FL
- $20 - $30 an hour
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Shelter Worker - Jacksonville, FL
The Workforce Group —Jacksonville, FL
- $32 an hour
- Weekends as needed
- Ability to walk for extended periods
- High school diploma or GED
- Driver's License
Quick Apply
Medical Courier
INNOVATIVE SUPPLY ALLIANCE LLC —Jacksonville, FL
- Weekends as needed
- Background check
- Driver's License
- Entry level
Quick Apply
Operations Assistant
ALDI —Jacksonville, FL
- $23.75 - $25.25 an hour
- Full-time
- Hybrid work
- Pass drug screening
- Office
- High school diploma or GED
- Paid parental leave
- AD&D insurance
Commissary Operations Team Member
Keefe Group —Jacksonville, FL
- $17 an hour
- Full-time
- 18 years or older
- Customer service
- Computer literacy
- AD&D insurance
- Disability insurance
2d
Facility Manager - Jacksonville
CLEAR GLOBAL SOLUTIONS, LLC —Jacksonville, FL
- $85,000 - $100,000 a year
- Full-time
- 5 years
- Senior level
- Paid holidays
- Disability insurance
Quick Apply
1st shift Production Team Member
Great Northern Corporation —Jacksonville, FL
- From $20 an hour
- Overtime
- Computer skills
- Entry level
- Commercial
- Profit sharing
- Paid holidays
Quick Apply
Customer Operations Coordinator
Proficient Auto Logistics —Jacksonville, FL
- $20 - $25 an hour
- Mid-level
- Office
- Communication skills
Quick Apply
Production - 1st shift Production Team Member
Great Northern Corporation —Jacksonville, FL
- From $20 an hour
- Overtime
- Manufacturing
- Entry level
- Commercial
- Profit sharing
- Paid holidays
Quick Apply
Warehouse Selector
The Anderson-DuBose Company —Jacksonville, FL
- $22 an hour
- Weekends as needed
- Pass drug screening
- Entry level
- Paid training
- Health insurance
Quick Apply
14d
Delivery Driver Part Time
CVS Health —Jacksonville, FL
- $16.00 - $26.21 an hour
- Extended hours
- HIPAA
- High school diploma or GED
- Driver's License
- Paid training
- Dental insurance
8d
Delivery Driver Omnicare- Panama City, Must Reside in Panama City FL
CVS Health —Jacksonville, FL
- $16.00 - $26.21 an hour
- Extended hours
- HIPAA
- High school diploma or GED
- Driver's License
- Paid training
- Dental insurance
8d
Facility Management Director
Cushman & Wakefield —Jacksonville, FL
- $161,500 - $190,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Computer literacy
- Health savings account
- Disability insurance
Quick Apply
Warehouse Worker - Jacksonville City Detention Center
Aramark —Jacksonville, FL
- 18 years or older
- Computer literacy
- Writing skills
68048812 - HEALTH FACILITY EVALUATOR II
The State of Florida —Jacksonville, FL
- $3,384.62 - $3,892.32 a month
- Weekends as needed
- Background check
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
General Manager
StudioRes by Marriott Jacksonville —Jacksonville, FL
- $65,000 - $75,000 a year
- Full-time
- Mid-level
- Hotel
- Driver's License
- Health savings account
- Health insurance
Quick Apply
12d

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Administrative Supervisor

Rivkin Radler LLP -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Life insurance
Referral program

Qualifications

Legal firm experience
Law office experience
Legal billing

Full Job Description

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

The Administrative Supervisor is responsible for coordinating the billing operations and daily administrative functions of the Jacksonville office of a multi-office law firm. This individual plays a key role in ensuring the timely and accurate processing of billing activities while also maintaining smooth office operations, and serving as a liaison between the Jacksonville office and firm leadership in Uniondale. The Administrative Supervisor sets a leading example of professionalism, efficiency, and adherence to firm policies and procedures.

Key Responsibilities:
Financial Administration & Billing

Oversee the day-to-day billing operations for the Jacksonville office.
Distribute prebills to partners for review and approval and ensure timely submission of finalized bills.
Monitor billing workflows and follow up with attorneys and staff to ensure billing deadlines are met.
Coordinate with the Finance Department regarding billing inquiries, corrections, write-downs, and client-related billing matters.
Review and process office-related invoices, reimbursements, and vendor payments within authorized approval levels.
Assist firm leadership and finance with monitoring and managing local office expenses.

Staff Support

Coordinate staff schedules, PTO requests, and timekeeping processes.
Manage onboarding and training of new hires in conjunction with Human Resources.
Foster a productive, professional, inclusive, and respectful office culture.

Office Operations & Administration

Ensure smooth day-to-day operations of the Jacksonville office.
Serve as the primary administrative point of contact between the Jacksonville office and the main Uniondale office.
Maintain an organized and professional office environment and coordinate office repairs and maintenance with the Facilities Manager.
Oversee office supply inventory, purchasing, and equipment management.
Work with the Records Manager and Records Assistant to ensure records and files (paper and digital) are maintained securely and in compliance with firm procedures.

Communication & Coordination

Serve as liaison between attorneys and administrative staff, working with the office managing partner to ensure operational needs are met.
Communicate regularly with the Uniondale office and other offices for consistent firm-wide operations.
Coordinate meetings, events, and conference room usage.
Handle internal communications and announcements at the office level.

Technology & Systems

Liaise with IT department to ensure systems, software, and equipment are functioning properly.
Troubleshoot basic tech issues or escalate as needed.
Ensure compliance with firm technology protocols and data security policies.

Compliance & Risk Management

Ensure the office complies with firm policies, professional conduct rules, and local laws.
Oversee office-level compliance training and documentation.
Serve as point of contact for any safety, emergency, or facility-related incidents.

Qualifications:

5+ years of office management or administrative leadership experience, preferably in a law firm or professional services environment.
Prior law firm billing experience required.
Strong understanding of legal billing processes, time entry procedures, prebills, and billing deadlines.
Experience working with attorneys and finance departments in a professional services environment.
Strong leadership and interpersonal skills.
Excellent organizational and problem-solving abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HR functions and financial processes in a law firm setting.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer

Quick Apply

Refine Your Search

facility operations jobs in jacksonville fl

Administrative Supervisor

Regional Manager - Baldwin, FL

API Inspector 510/570/653

Senior Project Manager

PROJECT MANAGER / FIELD COORDINATOR

Shelter Worker - Jacksonville, FL

Medical Courier

Operations Assistant

Commissary Operations Team Member

Facility Manager - Jacksonville

1st shift Production Team Member

Customer Operations Coordinator

Production - 1st shift Production Team Member

Warehouse Selector

Delivery Driver Part Time

Delivery Driver Omnicare- Panama City, Must Reside in Panama City FL

Facility Management Director

Warehouse Worker - Jacksonville City Detention Center

68048812 - HEALTH FACILITY EVALUATOR II

General Manager

I want to receive the latest job alert for facility operations in jacksonville fl

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