Procurement & Vendor Operations Coordinator (On-Site)
Location: Jacksonville, FL (2940 Mercury Road)
Position Type: Full-Time | On-Site
Overview
We are seeking a highly organized and detail-oriented Procurement & Vendor Operations Coordinator to support our procurement team in Jacksonville, FL.
This role is focused on vendor follow-ups, purchase order tracking, quality control coordination, and documentation management. The ideal candidate thrives in a structured, process-driven environment and is comfortable communicating with overseas manufacturers.
This is an operational support role — not a sourcing strategy or negotiation position.
Key ResponsibilitiesVendor Communication
- Communicate daily with overseas suppliers (Mandarin proficiency preferred)
- Follow up on production timelines and shipment schedules
- Confirm MOQs, pricing, and delivery dates in writing
- Maintain vendor communication logs
Purchase Order & Production Tracking
- Track purchase orders from approval to shipment
- Monitor production milestones
- Flag delays or discrepancies immediately
- Maintain organized tracking sheets and status updates
Quality Control & Documentation
- Coordinate pre-production samples
- Collect and organize QC photos and inspection reports
- Maintain compliance and packaging documentation
- Ensure internal procurement files remain audit-ready
Administrative & Operational Support
- Update spreadsheets and tracking systems
- Maintain structured digital folders
- Assist with container and shipment documentation
- Support procurement leadership with follow-ups and reporting
Required Qualifications
- 1–3 years experience in procurement, supply chain, vendor coordination, or administrative operations
- Strong organizational skills
- Comfortable working in Excel and spreadsheets
- Strong written communication skills
- Ability to follow structured workflows and meet deadlines
- On-site availability (Jacksonville office)
Preferred Qualifications
- Mandarin (written and spoken)
- Experience working with overseas vendors or manufacturers
- Experience in retail or consumer goods environment
What This Role Is Not
- Not a sourcing manager role
- Not a contract negotiation role
- Not responsible for SKU selection or pricing strategy
This position supports structured procurement operations and ensures communication and documentation stay clean and accurat
Pay: $40,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- How many years of experience do you have working with vendors, suppliers, or procurement processes?
- Describe your experience tracking purchase orders or managing vendor follow-ups. (Short answer)
- Are you comfortable working on-site in Jacksonville, FL five days per week?
- Are you fluent in Mandarin (written and spoken)?
- This role focuses on vendor follow-up, documentation, and organization — not sourcing strategy. Are you comfortable working in a structured support role?
Language:
- Mandarin (written and spoken) (Required)
Work Location: In person
