Job Title: Before & After School Program Site Coordinator
Location: Westfield Central School building
Reports to: Director of After School Programs
Works with: YWCA: Director of After School Programs, Site Coordinators, Executive Director and other staff members.
School System: School Principal and staff
Other: Chautauqua Striders, community contractors (both agency and private), and community after school program staff.
Supervises: After School Assistant Site Coordinator, Activity Leaders, Vendors, & Students
Hours: 35 Hours/Wk
Status: Non-Exempt
Brief Description: Our After School Programs (ASP) serves the Westfield Community School District serving K-8 grade students in structured curriculum & enrichment activities. Morning program runs 7:30am-8:30am Monday-Friday and afterschool 2:30pm-6:00pm, following the published school calendar.
Responsibilities:
- Ensures compliance with NYS Office of Children and Family Services (OCFS) regulations (i.e. safety, nutrition, discipline, staff, health care plan).
- Organizes and maintains business and student files.
- Manages budget, and assists Director in developing new budget.
- Collects and maintains hard-copy documents and information.
- Maintains daily online database for academic tracking, attendance and reports (EZ Reports).
- Completes Quality Self Assessment/NYSAN evaluation (QSA) on a monthly basis at Partner meetings.
- Completes projects/assignments on time.
- Attends and participates in monthly Site Coordinator and YWCA Department Head meetings, and other required meetings.
- Schedules, plans, and conducts monthly partner meetings.
- Copes well in unexpected situations with a calm and solution-oriented attitude.
- Recruits students for program: 1) elementary level - targets pre-kindergarten, and 2) middle school level - targets fourth grade, but requires continual use of recruitment strategies for the entire student body.
- Promotes the program to students, parents, school and community by monthly newsletters, announcements, events, media coverage, etc.
- Adhering to LEAPS grant guidelines
Human Resources:
- Is familiar and complies with NYS OCFS regulations re: staff qualifications and training.
- Supervises Program Leaders and Assistants and contractual staff.
- Reviews applications and interviews candidates for positions listed above.
- Obtains references for prospective employees.
- Trains new employees in program operations and NYS OCFS regulations and the 7 other categories required by OCFS.
- Assesses and encourages additional training for staff as needed.
- Conducts staff evaluations and staff meetings on a regular basis.
- Promotes open and honest communication.
- Works well as a team member, models and facilitates the team approach.
Program Development:
- Researches, identifies and develops programming. Defines activities.
- Uses an online database to build activity descriptions and sessions (schedule).
- Develops and implements staffing plans.
- Reviews and approves activity lesson plans of program leaders.
- Develops annual and long-range plans for programming.
- Seeks new opportunities for programming – YWCA and JPS staff, families, partnerships, community, online, etc.
Family Involvement:
- Provides orientation for all participants and families.
- Provides and ensures good “customer service” for families that begins daily at the designated student “pick-up” point.
- Communicates effectively with families. Holds parent conferences and meetings as needed.
- Organizes and invites participation in Family Nights, Parent Advisory Groups, etc.
- Advocates for children and families. Makes referrals as needed.
- Involves youth in program planning and decision-making where appropriate.
- Facilitates Family nights and participates in YWCA Organization Fundraisers
Overall:
- Has personal commitment to quality childcare.
- Upholds the YWCA mission, code of ethics, and policies, which include providing a warm and welcoming environment for all.
- Attends and completes training and classes as required, such as School Age Child Care Credential (SACC).
- Purchases supplies as needed.
- Performs other duties as assigned by the supervisor.
Standards of Employment:
- Incorporate YWCA Mission into Program
- Represent the YWCA in a professional manner at all times
- Adherence to confidentiality policy and code of ethics at all times
- Adherence to all policies regarding personal conduct as listed in the Personnel Policy Handbook
Skills needed:
- Organization, professionalism, confidentiality
- Excellent oral and written communication
- Works well as a team member, models and facilitates the team approach
- Problem identification, analysis and resolution
- Self-motivated, flexible and creative
- Ability to multi-task and set priorities
- Computer literate in word processing, data entry, basic graphic layout and email communication
- Knowledge of modern office practices, record-keeping and accounting principles
Minimum qualifications:
- Associates Degree in Child Development, Elementary or Physical Education, School Aged Child Care Credential, NYS Program Admin Credential, or 2 Years college w/ 18 qualifying credit hours.
- 2 years experience working directly w/ youth 13 & under
- 1 year experience in a supervisory capacity at a childcare program or related field of work
YWCA Jamestown is an inclusive workplace for people of all backgrounds and walks of life. We strongly encourage applications from people of all races, religions, national origins, genders, sexual orientations, gender identities, gender expressions, and ages, as well as veterans and individuals with disabilities. Some candidates may see the job requirements and feel discouraged because they don’t match every instance – we suggest they apply anyway. If you believe this is a role that you’ll be excited to work in every day, want to be a part of our culture and great organization, and will be relentless about social justice and equity, please apply.
YWCA Jamestown is an Equal Employment Opportunity Employer and will not discriminate against an applicant or employee on the basis of race, color, religion, sex (including pregnancy), national origin, age, disability, sexual orientation, gender identity and gender expression, genetic information, marital status, status as a covered veteran, or any other legally recognized protected basis under federal, state, or local laws, regulations, or ordinances. Further, the YWCA will provide reasonable accommodations to the known disabilities of applicants and employees.
Job Type: Full-time
Pay: $20.50 - $21.00 per hour
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Education:
Experience:
- working directly w/ youth 13 & under: 2 years (Preferred)
- supervising at a childcare program or related field of work: 1 year (Preferred)
Work Location: In person
