Top 7 Office administrator Jobs in Janesville Wi

Business Office Manager
Confidential —Janesville, WI
- Full-time
- Background check
- Mid-level
- Office
Quick Apply
7d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Wisconsin
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Branch Office Administrator
Edward Jones —Edgerton, WI
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
14d
Front Office Manager
Fairfield by Marriott Whitewater —Whitewater, WI
- Full-time
- Inventory management
- Writing skills
- English
- Paid holidays
- Health insurance
Quick Apply
7d
Operations & Accounting Manager
Keller Williams Realty Signature —Loves Park, IL
- $60,000 - $70,000 a year
- Computer literacy
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
2d

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Executive Administrative Assistant
Bishops Bay Country Club —Middleton, WI
Associate or bachelor’s degree in business, accounting, finance, office administration, or a related field. Assist with cash, check, credit card, and point-of-…
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7d
Administrative Assistant – Front Desk
SHINE Technologies LLC —Janesville, WI
Accurately maintain the visitor log and route incoming calls and visitors while following controlled access procedures. Manage the HQ reception desk.
$19.23 - $21.63 an hour
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7d

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Medical Office Administrator
Genesis Consulting LLC —Columbus, OH
Primary focus: NCQA and ODM Compliance - following the requirements of NCQA to maintain compliance and certification, Primary Source Verification – utilize…
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Executive Administrative Assistant
AEP Service Corporation —Columbus, OH
Answer inquiries and screen telephone calls, visitors and incoming mail, direct technical inquires to the proper persons and personally respond to questions and…
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office administrator jobs near janesville wi

Business Office Manager

Confidential
Janesville, WI

Quick Apply

Job Details

Full-time
7 days ago

Qualifications

Skilled nursing facility experience
Long term care experience
Medicare
Managed care
Managed care organization experience
Medicaid health insurance
Medicaid regulations
Medicaid

Full Job Description

Job description:

As the Business Office Manager, you will oversee all Business Office functions under the direction of the Administrator & Corporate Business office Director, ensuring compliance with current federal, state, and local regulations. You will play a key role in maintaining accurate financial and administrative procedures while supporting residents, families, and staff with professionalism and care.

Responsibilities:

Maintain working knowledge of computer software and Medicaid Applications.
Maintain resident and business office files.
Assist with resident billing issues for all Private and Patient Liability Accounts.
Ensure timely deposit of move-in deposits and rents.
Send monthly delinquent notices and follow established collection guidelines.
Safeguard all proprietary, financial, and resident information.
Monitor and record petty cash disbursements and reconcile resident Trust
Respect and maintain the confidentiality of all office records and restricted information.
Submit timely Medicaid Renewals monthly

Daily Business Office Tasks:

Run Action Summary in PCC for admissions, discharges, and changes; save and file appropriately. Complete and submit daily census
Coordinate with Admissions to ensure contracts are signed and correct rates are entered; complete AR setup in PCC.
For Medical Assistance/Managed Care Organization (MCO) admissions, confirm authorizations, enter information in PCC, and upload documentation.
Clear AR dashboard, voicemails, and return calls promptly.
Document customer service calls and follow-up in PCC.
Review Aging Report; initiate collection calls for unpaid balances by the 5th of the month and escalate as needed.
Review Managed Care authorizations expiring within 30 days.

Month-End Tasks:

Partner with AR Team to prepare community financials for close.
Prepare and mail private pay statements
Verify statements are sent to the correct responsible party (POA, family member, or resident).

Requirements:

At least 2 years' experience as a BOM is required
WI SNF experience as a BOM with expertise in Medicaid applications
Managed Medicaid as a payer and forms, etc.
WI-ITS knowledge
PCC AR side proficiency and resident trust (not required but preferred)

Application Question(s):

Do you have experience as a BOM in a Skilled Nursing setting?
Do you have experience with Wisconsin Medicaid on how to apply, what is required, and a history of getting applications approved?

Work Location: In person

Quick Apply

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office administrator jobs in janesville wi

Business Office Manager

Military Service - U.S. Air National Guard, Administration

Branch Office Administrator

Front Office Manager

Operations & Accounting Manager

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