Top 1 Administrative services managers Jobs in Jefferson City, Mo

Technology Services Project & Administrative Manager
LINCOLN UNIVERSITY —Jefferson City, MO
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
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Technology Services Project & Administrative Manager
LINCOLN UNIVERSITY —Jefferson City, MO
Bachelor's degree in information technology, Business Administration, or a related field. Master's degree in a relevant field. Ability to lift up to 25 lbs.
$70,000 - $80,000 a year
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Technology Services Project & Administrative Manager

LINCOLN UNIVERSITY -
Jefferson City, MO

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Job Details

Full-time
$70,000 - $80,000 a year

Qualifications

Technology purchasing
Team leadership
Managing IT teams
Microsoft Office
Managing IT procurement budgets
Bachelor's degree
Technology management
Managing projects
Operational budget management
IT department experience

Full Job Description

JOB SUMMARY:

The Technology Services Project & Administrative Manager is a key member of the Information Technology Services (ITS) team, supporting the Chief Information Officer (CIO) in both strategic and operational initiatives. This role blends project management expertise with administrative leadership to ensure efficient daily operations, effective project execution, and optimal resource coordination within the ITS department. The position oversees project planning and execution, manages departmental workflows, tracks budgets, and handles requisition processes while serving as a central point for coordinating requests, resources, and communications.

ESSENTIAL JOB FUNCTIONS:

Project Management

Plan, coordinate, and monitor IT projects from initiation to completion.
Develop project timelines, milestones, and deliverables, track progress and report status to stakeholders.
Facilitate project meetings, prepare agendas, and maintain project documentation.
Ensure projects align with institutional goals and comply with IT governance standards.

Administrative Leadership

Manage departmental administrative functions, including scheduling, HR coordination, and procurement tracking.
Support budget tracking and financial reporting for ITS projects and operations.
Manage requisition processes for technology purchases and service contracts, ensuring compliance with university policies.
Maintain accurate records of departmental activities, policies, and procedures.
Prepare reports and presentations for CIO and leadership meetings.

Operational Oversight

Coordinate daily ITS operations to ensure smooth service delivery.
Monitor workload distribution and assist in resource allocation across IT teams.
Identify process improvements to enhance efficiency and customer satisfaction.
Act as liaison between ITS and other university departments for operational matters.

Executive Support

Serve as a trusted assistant to the CIO for strategic initiatives and special projects.
Draft communications, reports, and documentation for executive review.
Support the CIO in managing departmental priorities and deadlines.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

Lead or participate in special projects as assigned by the CIO.
Represent ITS in cross-departmental committees or task forces.
Stay current with industry trends and recommend best practices for IT service management.
Foster a culture of continuous improvement and customer service within the ITS team.

MINIMUM QUALIFICATIONS:

Required

Bachelor's degree in information technology, Business Administration, or a related field.
3–5 years of experience in IT project management or operations management.
Experience with budget management and procurement processes.
Strong organizational and multitasking abilities.
Excellent communication and interpersonal skills.
Proficiency in project management tools and Microsoft 365 suite.
Knowledge of IT service management principles and best practices.
Demonstrated management experience, with the ability to oversee and coordinate IT units or teams.

Preferred Qualifications

Master's degree in a relevant field.
Experience working in higher education or similar institutional environments.

Knowledge, Skills, Abilities and Personal Characteristics

Leadership and team coordination.
Strategic thinking and problem-solving.
Financial acumen and procurement knowledge.
Ability to manage confidential information with discretion.

Certifications, Licenses, registrations

PMP (Project Management Professional) or CAPM (Certified associate in project management).
ITIL Foundation Certification.

PHYSICAL DEMANDS:

Light sedentary office work.
Prolonged periods of sitting at a desk and working on a computer.
Ability to lift up to 25 lbs.

Lincoln University is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and institutional needs. Applicants requiring a reasonable accommodation during the application or interview process should contact the Office of Human Resources at 573-681-5018.

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